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4, and so I jokingly suggested I could probably create a boilerplate article using TextExpander’s powerful new fill-in capabilities.
Well, I didn’t create a boilerplate article (we do have journalistic integrity here at TidBITS), but I did create a boilerplate opening paragraph snippet so I could quickly slug in the appropriate numbers as they were read out.
When you create a snippet, you don’t have to type any macro code; TextExpander has menus that insert the macro code for you.
In TextExpander 4, the text editing pane in which you create your snippets may look like a simple text editor, but it isn’t: when you double-click the text of any fill-in macro in a snippet, a specialized editor for the fill-in appears.
Each fill-in macro can be assigned a name, too, to help you reduce typing when you fill the snippet in: if a named macro appears in several places in the snippet, you fill it in once in the fill-in window and the content appears in all the fill-ins with that same name. Of course, the financial results snippet is something I’m able to use only a few times a year, but I use fill-ins snippets far more often than that.
In TextExpander 4, fill-in snippets, which were already very handy, became an even more powerful tool, and one that is a pleasure to use. Put more effort into creative thought and less into repetitive typing with TextExpander, the award-winning text expansion utility from Smile. The point of the article was to describe the fill-in feature and show how it could be used both for fun and for serious work, not to try to sell you an upgrade. I don't run as many of these things as you do, but I've never noticed any slowdowns with TextExpander and Keyboard Maestro.
Michael, a question about the fill-in feature: can the boilerplate text and the fill-in text be formatted differently? Thought I would follow up and report that bold is working for me, and so far TE is doing everything I hoped it would do.Next, if I can learn a little bit of Apple Script, I hope I can automate some boilerplate emails, order-taking and other tedious things. Textexpander is a clever tool that, if correctly used, could save you countless hours of typing. Overview If you spend too many hours a day writing the same old phrases and replies, Textexpander will allow you to define keyboard shortcuts to automatically type them for you. Text expansion apps are a great way to save time when you find yourself typing the same information repeatedly, but they can do much more than that. Lifehacker UK is part of Future plc, an international media group and leading digital publisher.
The most important thing you can do to increase your productivity at the computer is to learn the keyboard shortcuts for the apps you use. TextExpander watches what you’re typing, and when it sees you type in an abbreviation you’ve set up ahead of time, it will replace the abbreviation with an expanded piece of text. Pro tip: You can also create a keyboard shortcut to enter your email address quickly in any iOS app. For example, here’s a template for a macro (.licr, plain text) for a custom message for a LinkedIn connection request.
It will take time to set up TextExpander with the macros that you will find most useful to you. When you sign up to receive my blog posts by email, you’ll get instant access to a FREE Weekly Review checklist that will help you keep your commitments, achieve your goals more quickly, and be more relaxed along the way. With TextExpander, you can define abbreviations for frequently-used text strings and images.
If you answer the same questions over and over, you can create TextExpander snippets that contain the responses you frequently use, and never have to type them out again. You can add TextExpander's autocorrection snippet groups, containing words that are commonly misspelled.
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Someone mentioned that our story from the previous quarter probably could be recycled with only minor changes, given how consistently profitable Apple had been of late. Creating the snippet took only a few minutes and it was a lot of fun to figure out how to craft a template paragraph that could suit either expected profits or surprising losses.
With TextExpander you create short (or not-so-short) chunks of text that TextExpander calls snippets. These are strings of text within a snippet, prefaced with a percent sign, that perform some special function. Fill-ins in earlier versions of TextExpander provided simple fields to fill in, but TextExpander 4 offers several types of fill-in macros: not only text fields, but also pop-up menus, multi-line fields, and optional text passages. But when you edit a snippet that contains macros, the macro code does appear like any other text, so a snippet with a lot of macros can look rather gnarly.
Changes you make in the editor change the macro text in the snippet, so you don’t end up with any code stains on your fingers. I used that feature in my financial results snippet: I had to choose “profit” from only the first pop-up menu in the snippet to have “profit” appear in the other pop-up menu fill-in items in the paragraph. For example, I have a snippet that generates the opening parts of TidBITS articles for me (title, blurb, and author) whenever I start a new article. Whether you want to type faster or you already use TextExpander but want to harness its power more fully, author Michael Cohen helps you save time and leads you to typing nirvana. I was hoping the author was convince me that the new feature was worth the non-trivial upgrade price. However, the "non-trivial" upgrade price you mention is $15: seeing one so-called "summer blockbuster" earlier this year, plus parking, cost me more than that, and was not nearly as satisfying! It may simply be that Macs have so much CPU power now that background stuff like this (which is happening at the application level, so no crufty hacks) is easily handled.I think there are multiple approaches to making this stuff work - Grammarian uses an Input Manager, and both Keyboard Maestro and TextExpander require that access for assistive devices be turned on in the Accessibility preference pane. For example, I have a form in which the boilerplate should be plain text, but whatever goes in the blanks should be bold.
For some reason, bold didn't work in my quick test, but italic did, as well as a different font.

Although it's not a particularly complicated application, Textexpander still requires a little getting to grips with at first. We do not encourage or condone the use of this program if it is in violation of these laws. This includes to personalise ads, to provide social media features and to analyse our traffic. One our favourites is TextExpander on Mac, and it's a powerful tool once you learn how to use it.
LaunchBar (and the like) lets you launch apps, invoke scripts, and do a whole bunch of cool things without using the mouse.
These can be substitutions that never change (“omw” becomes “I’m on my way.”), or they can run scripts and include the output in what you’re typing.
This will expand to “Good morning”, “Good afternoon”, or “Good evening”, depending on the time of day. If you regularly look up how to type certain special characters, symbols or emoji, try assigning them macros.
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Try adding “# coding:utf8” as the second line of the script (I’ve updated the post to reflect this). If you type a misspelled word, TextExpander can automatically replace it with the correct spelling.
When it came time for us to write the story, we did, in fact, begin it with a revised version of the paragraph produced by my snippet.
You associate each snippet you create with a short, unique string of text called an abbreviation. TextExpander has macros for positioning the cursor after a snippet has expanded, inserting the current date or a calculated date, and a number of others. In fact, with the addition of TextExpander 4’s multiple types of fill-in macros, such as those I used for the financial results article, a snippet can look, at first glance, highly chaotic.
I also have a fill-in snippet I use for a book I’m writing to create figure and illustration file names so they’re always formed the way my editors like them. In the "days of yore" such a number of programs doing the same thing was pretty much guaranteed to bring the system to its knees.Outside of the obvious travails of keeping it all straight, are there still downsides to running these things together? Of course, the snippet itself has to be set to allow for formatted text (an available menu option).
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Thanh recently wrote on [their] site about the basic features of TextExpander and how he uses it on a daily basis, and in this post I want to dive in a little deeper by showing you how you can use the different macro types that are available in TextExpander to create your own (and more complex) "snippets." This post originally appeared on Asian Efficiency. Common operations all have keyboard equivalents so you can perform that action without having to move your hand away from the home row. Scanned receipts, daily planner notes, and bills get a date like this in the name of the file or note. It adds a nice touch at the start of an email or instant message, and with the macro, I don’t have to stop and think about what time it is.
I didn’t pay much attention to it because I didn’t realize just how often I type in my email address. Even when you’ve crafted the perfect signature, you may not want to include it on every message. If you use Safari, you should be able to see the three color emoji characters and grab them there. Whether it's a simple email signature or several paragraphs of a standard response, you'll love how easy it is to use TextExpander to avoid typing the same thing over and over.
If you've forgotten your abbreviation, you can easily search your snippets via the menu bar, or even have TextExpander suggest snippets based on what you've typed. TextExpander then watches what you type on your Mac and replaces the abbreviations that you type with the contents of the associated snippet. Smile Software, though, has made sure that such snippets are not only editable by code geeks but by mere mortals who prefer a more friendly method. For example, you can abbreviate the time to the letters "tt" and the time in 24 hour format will appear.
In TextExpander terms, a "snippet" is what is displayed when you type the assigned TextExpander abbreviation. You want something short, so you’re saving keystrokes, but if you’re trying to create macros for multiple emails, they’ll need to have distinct abbreviations.
Rather than using the signature feature built in to your email client(s), it might be easier to put your signature(s) in a macro. If you’re tired of typing it, see if you could turn it into a macro and never type it again. The real power and productivity will come when you start to customize TextExpander to fit your workflow. For example, an abbreviation like "tyvm" might expand to the the snippet "thank you very much." I use this a lot for quotes. This can be a huge productivity saver when a message comes in, or when you need to fire off a quick message. For example, I have an abbreviation "xplan" that expands to the snippet of one of my favourite quotes, "those who fail to plan, plan to fail." So at its core, TextExpander is exactly what it sounds like—a program that expands text. Note that Textexpander works across all applications where you use a text editor so it's useful whether you're typing in a text document or an e-mail. And if this was the only way you ever used TextExpander, the app would still be well worth the $35 (?21) list price because it would still save you a tonne of time. If you get stuck creating snippets, there are some excellent tutorials on the developer's website. On the whole, Textexpander is a real time saving that will be of great use to editors, web programmers or just those who have to repeat the same phrases regularly.

However, many times the text you end up typing repeatedly has variable or optional content.
The only problem users might encounter is Textexpander sometimes freezes upon startup, requiring you to Force Quit. Create abbreviations for your most commonly used phrases with Textexpander. Using Date and Time One of the most practical applications of TextExpander's macros is for date and time stamping. You can use TextExpander to put in times and dates using different macros for different formatting options.
Multi-Line Field This macro is just like the single-line field except you get a text box that you can fill in, kind of like the "Messages" or "Additional Comments" field in many web forms.
This is extremely useful for short lists, and the advantage of this over the single-line field is that the multi-line field allows for much more text. The macro for a multi-line field is %fillarea% with other options for field name, default value, and width, and height.
Make sure it's placed between the paragraph tags, put "Paragraph text" for "Area Name" and leave default value, width, and height alone for now.
In the video example, I've named this snippet "p tag" and given it an abbreviation of "xptag".
Now when I switch to my text editor I can type "xptag" and the snippet fires allowing me to type my paragraph text in a format that is ready for the web. Here are a couple other examples where multi-line field fill-ins might be useful: Messages Summaries Meeting agendas 3. Popup Menu This macro opens a popup menu with a couple pre-populated options for you to choose from. You could use this when sending out appointment reminders to select the representative the appointment is with or selecting from a limited number of variables, like selecting a product when following up with a customer's recent purchase. The macro for a popup menu is %fillpopup% with other options for popup name, popup menu items and default setting. You can also change which option is selected by default (I'll select OmniFocus Premium Posts). In the video example, I've named this snippet "AE Products" and have given it an abbreviation of "xprod". Now when I switch to my Mail app and I want to send a follow up message to a customer, I can type "xprod", select the appropriate product from the popup menu, hit "OK" and the appropriate text is pasted into the body of my email message.
Here are a couple other examples where popup menus could be useful: Date selection (M-F) Selecting a team member Selecting a product or service 4. Optional Selection This macro includes a section of text that you can include by selecting a checkbox.
You might use if there's a clause you sometimes include in a contractual agreement or if you sometimes include certain information at the end of a standard email response. The macro for an optional selection is %fillpart%(optional text)%fillpartend% where (optional text) is the text you want to include in the optional selection. There are other options for Optional Part Name and whether or not to include it by default. So if I wanted to create a snippet to follow up with someone who commented on a recent blog post, I could create a snippet that looks like this: Thanks for reading the Asian Efficiency blog. Using an optional selection within our TextExpander snippet allows us to stay Asian Efficient without annoying our non-OmniFocus using customers. Here are a couple other examples where optional selections could be useful: Customer support links References for customers Conference call information Pulling It All Together The best part about TextExpander snippets is that you're not limited to just one of these macros per snippet. You can actually link them together and combine them to do some pretty crazy things from increasing your email productivity by storing all your email templates in TextExpander to speeding up your development time by reusing code snippets for developers. Here's what it looks like when I type the abbreviation: You'll notice there are several Fill-Ins that I can customise.
There's one for first name, there's a popup for when the webinar actually happened, there are optional selections for information I include often but not every time, and a pop for when I'm going to make contact next. There's also a clipboard reference where I pull in the link for the proposal off of my clipboard. Using this snippet, once I've selected and filled out all the information I want to include, I can just hit "OK" and my entire email has been written for me.
One More Thing: Applescript Did you know that you can even run Applescript via TextExpander?
For example, you could have Applescript snippet that opens the current URL in Chrome instead of Safari. Chrome has built-in Flash support, so this would be one way to get around installing the Flash plugin on your computer if you wanted to avoid that. Full disclosure: I do not know Applescript, and this example comes from the Smile Software blog. This could be really useful for running Applescripts with OmniFocus, which has great Applescript support.
Putting It to Use As you can (hopefully) see from this post, there are a tonne of possible uses for TextExpander. It's an incredibly useful utility that will save you a lot of time, but like any tool it's only effective if you use it correctly.
Use a Standard Prefix Thanh talked in this article about the different prefixes he uses for different types of snippets (which is a very logical way to organize your TextExpander snippet collection), but I tend to use a prefix of "x" for everything. There are a couple reasons for this: I can't imagine a scenario where I would type an actual word starting with x that would conflict with my snippets.
The "x" character is easily accessible on the iOS keyboard (for expanding snippets via TextExpander touch).

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