Whether you're delivering good news or bad, the more prepared you are, the more receptive your audience will be.
Editor’s note: This is the first of two articles about how best to prepare for a public presentation. Preparation does not just include knowing what you are going to say, it also includes how and why you are going to present the information. This post is brought to you by the good folks at Dale Carnegie Training of Central Indiana, providers of professional development and management development courses and information in Indiana. This entry was posted on April 18, 2011 at 8:15 pm and is filed under Presentation Effectiveness.
Book 3 of the Gutsy Girls Pocket Speaking Guide deals with style and personality – the part of speaking that brings your personality to the platform. Reduce Public Speaking Anxiety: Public Speaking Tips To Tackle Fear & Anxiety and Empower Your Life!
Audience Analysis Audience Awareness At this point, you should identify who might be interested in the information you gather and interpret.
Audience Analysis (cont.) How To Determine Your Audience Interest In order to prepare a speech that will interest a particular audience, you need to describe your audience, which may differ from the audience of your research paper. Checklist for Audience Analysis Have you noted the following directions: In order to prepare a speech that will interest a particular audience, you need to describe your audience, which may differ from the audience of your research paper? Presentation Outline To continue preparation for your presentation you will need an outline or script that you will refer to as you speak. Differences with Paper Outline It is not the same as your research paper outline because it will need to include more detail to prompt you to important points. What To Do Include 3-4 main points with supporting details, examples or facts, and memory cues. The Visual Aid Keep in mind that whatever visual support you choose, it should be informative and not just decorative. Checklist for Outlining & Visual Aids Have you created a clear outline for your presentation that contains four main points to support your argument?
Looking the Part You do not need to wear a suit or dress clothing for the presentation Please wear something that you would wear to work or to a restaurant. Verbally Citing Your Sources Your presentation outline contained in-text citations, some of which you will want to mention during the presentation itself.
Choosing a Camera You should use a camera that records at the lowest resolution possible while maintaining decent sound and audio quality (which means you can be clearly seen & heard, and visual aid is readable) Most students already own a camera they can use for the presentation. Planning Slide Layout and Content Text and Fonts Colour and Background Animations Sound and Slide Transitions Clip Art and Graphics Conclusion Why Use a PowerPoint?
This quick guide will help you add flair and a personal sense of style and brand to your speaking that sets you apart from the others. Kelly has some fantastic tips in here for differentiating yourself, being memorable, and creating the best chance of being successful. Unlike a written paper, giving a presentation has a built-in audience, those sitting right in front of you.
Have you kept in mind that you can prepare your presentation for an ideal audience--not necessarily for the audience that you will actually have while performing your presentation? This outline or plan will have some cues for you embedded in the margins or some large-typed words to remind you what to say at a certain point. It should contain key words or phrases to refresh your memory as well as essential statistics and quotations that you do not want to risk forgetting. Remember, you will still have in-text citations and an accompanying reference list since presentation, like paper, is based upon research (depending on assignment). Have you included three possible questions your audience might ask during your presentation?

Aim your camera so that it films you from the waist up, preferably with your visual aid attached to the wall next to you.
As long as your clothing is not distracting from the presentation (like wearing a swimsuit!), you should be fine. Knowing your presentation through and through can help boost your confidence while easing your fear and anxiety. Supporting evidence will reinforce your points to the audience and give you a chance to explain your points more fully. It is important to look at the purpose of the presentation and then determine a proper close. You will know immediately if your audience is responsive by their expressions and their body language. It is a good idea to select an audience with which you are very familiar, such as a group from your workplace or a group who is involved in this particular issue, or the general public. If you are not able to invite someone, imagine and plan concretely about who you might want to present your research to. Have you provided a description of your audience and the level of their expertise for the presentation? You will give yourself cues to turn to the audience to emphasize a certain point or to ask them if they are clear on a certain complex concept. Remember that if your notes are too detailed, you will have difficulty maintaining eye contact with your audience, so you should make your outline as brief as possible to prevent yourself from reading rather than presenting to your audience. PowerPoint may seem like a good solution for a visual aid, but if youre trying to project it on video, it wont work very well Why?
Have you provided an introduction to your presentation that captures the audience's attention? Therefore, it is best to practice or rehearse as if you were doing the actual presentation.
Consider the audience and venue, though: if this presentation is formal, then you may need to dress up! Find out what they might expect from your remarks and what they may already know about the topic. Outline the key concepts in your electronic visuals, on a note card, or better still use a memory technique such as stacking so you remember your key points.
Emphasize the key action or actions that you want the audience to take after hearing your presentation. Any price and availability information displayed on the Amazon site at the time of purchase will apply to the purchase of this product. Award-winning storyteller, motivational speaker, and comedian Kelly Swanson will share her secrets. Within these larger categories, you should identify a smaller group who will be relatively easy to access.
Just keep in mind that you will need to have at least one adult in your audience for actual presentation. In other words, the script tells you exactly what to do when you going to face an audience, with all the possible anxious moments that might accompany you.
You should also give yourself cues for delivering the presentation when to speak more softly or more slowly, when to pause, etc. What will need to be cited is any information you have used to develop your ideas--just like your paper outline. PowerPoint slides require the use of a laptop projector or school Smart Board in order to be seen on video. And since you used outside information to create your visual aid, announce the source there as well.

Avoid trying to memorize your presentation because it will sound canned and stiff and you want it to sound comfortable and real. This serves as a nice summary of your content and assures they leave with a clear direction. Keep in mind that your presentation should be within the range of time you are required to fill. Be sure to plug in in- text citations and have a corresponding reference list (if required). Does your outline contain enough details for each main point but not every detail that your paper contains? Keep in mind that you need to be conversational with your audience rather than reading to them.
If you need to deliver bad news, consider ways to connect with the audience from the beginning of the presentation. Some of the most effective planning you can do for a presentation is to be aware of how much you can say, what you might show in a visual, and how to organize a tentative script.
Have you provided an explanation of your audience expectations regarding demeanor, approach, and level of formality in your presentation? Have you indicated memory cues on your script, to remind you of times to look at your audience, point to your chart, or take a step forward? Do Use the following: charts, graphs, posters, and photos that can be documented in appropriate style (must be published).
Presentations that include a lot of special effects but little content are ultimately ineffective. It can be advantageous to use stories, narratives and examples to illustrate main points of your presentation.
Be well prepared for the opening because it sets the tone for your entire presentation–leave nothing to chance.
You will not be reading your script, but it will be a reminder for the important parts of your presentation. Can you predict what differences you would make between the two audiences you might present to--the actual audience and an alternative audience?
Do not use a prop as your only visual aid; if you want to include a physical prop, you must also include another visual aid of the type listed above. Have you provided a list of more than three relevant potential questions that the audience may ask during the presentation? How will you introduce your main idea or thesis, and how will you forecast the direction of the rest of your speech? To end on a strong note, think of an idea, image, or example that your listeners will be able to remember. This idea, image, or example should bring them to think about your main point after your speech has concluded.
Have you described your visual aid(s) and how it (they) support(s) the main points of your presentation? After you have answered these questions about your intended audience, think of a different audience to whom you might present.
Have you checked all these assignments for grammar, appropriate style, punctuation, and all writing conventions? Sound and Slide Transitions: Sound and Slide Transitions Stick with one or two transitions.

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