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Mar 13, 2014 · Making a good PowerPoint presentation is not hard, but it does require some forethought.
Learn what you need to know put together a Microsoft PowerPoint® presentation quickly and with little fuss. This video will show you how to use 3D shapes, backgrounds and text create a good powerpoint introduction slide. Learn to create a PowerPoint 2010 presentation and prepare share it deliver your message an audience. I’m guessing you’ve had to sit through an awful PowerPoint presentation at some point in your life.
Used well, PowerPoint can be an enormously valuable tool, one that can help you communicate more effectively. As presenters, we want to focus our audience’s attention on exactly the point we want them to focus on. As Garr Reynolds writes in the excellent Presentation Zen Design, “White space is not nothing. This slide, from one of our training workshops, is a good example of a slide with plenty of white space.
Words on a screen can do those things, but not nearly as well as an inspired presenter who uses simple graphics and visuals to reinforce the most important points.
That slide isn’t terrible, but it’s not likely to reach the audience on an emotional level. Many presenters print their PowerPoint presentations and distribute them to the audience as a takeaway document. The problem with that approach is that speakers end up developing what Nancy Duarte calls a “slideument”—a slide that is half written document and half presentation visual.
Slides are intended to help the audience remember your information—not to help you remember your own information. Instead of using your slides as your speaking notes, print out your notes on paper or notecards.
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I _always_ use one of these (whichever color better fits my template and the surroundings) to turn off the image when I want people to look at me. I think leaving the last slide there, after it has been read by the audience, when you want to explain further, isn’t enough. When there is a PowerPoint presentation in the offing, part of me wants to be caught up in the visual underlining of what the speaker is saying. After many years working with PowerPoint and witnessing presentations I could see, bad, average and good presentations.
Join our email list to get our 21 most essential media training tips Join the thousands of professionals who receive our email newsletter twice per month. In fact, lines after lines of text on powerpoint slides make it a pathetic presentation, and so does golden text on dark blue background or red text on black. Let’s quickly go through six crucial steps to make an awesome powerpoint presentation. If you are thinking that your job when making a presentation is to regurgitate whatever you might have read on the internet, gleaned from other PPTs or seen in books, take a cold shower. Your job while delivering a presentation is to generate a response – be it acknowledgement for the awesome work you did or convincing the senior management to allow for a five day work week or to get a buy in from the staff for the new HR policy. Think about it, it’s the stories that generate a response, not a line by line reading of boring text. Title should answer to the audience why should they bother to sit through your presentation and even if they have to, why should they bother keeping awake. You are taking them on an exciting journey through your presentation – give them a road map.
Tell them what all you are planning to cover and what questions will you be answering through each part. But suppose you have to deliver bullets – how best to do it without boring your audience to death? If you think the presentation has been thrust upon you and you want to just unload your burden on your audience, your presentation will come out as boring, insipid and sleep inducing and make others notice that you are not leadership material.
To do it well, you need to enjoy delivering a presentation and that includes the process of creating the PPTs. A presentation is a great opportunity for you to spread your reputation as the awesome superstar in the company fit for bigger things – even if it is just in front of your small team.
What application springs to mind when you think of creating visual aids to accompany your business presentation? Wea€™ve rounded up five compelling alternatives to PowerPoint, including Web apps that let you dispense with installing software, and mobile apps that allow for presentation-building (and presenting) on the go. Our goal is to showcase presentation options that will help you get your point across a little differently, so your audiencea€™s eyes dona€™t glaze over in the middle of your pitch. Haiku Deck for iPad is designed to turn your ideas into beautiful presentations in about the time it takes to ride the train to work.
Haiku Deck provides excellent tools for finding free art to illustrate your business presentations.
Indeed, half the battle in crafting attractive slides is finding appropriate artwork to go with the text. Leta€™s say your slide contains the word profits and the phrase 3D printing: Youa€™ll quickly get a list of thumbnails matching those terms.
Ultimately, Haiku Deck is all about whipping together attractive slides, and ita€™s great for that task. The app doesna€™t support sound, transitions, or animations, though, and you cana€™t manually place your text or change the background color for charts.


That said, once you figure out Haiku Decka€™s mechanics, youa€™ll find it a great tool for building short, simple, and attractive slide decks on the run. If youa€™re looking for a more traditional alternative to PowerPoint, one that runs in Windows and closely emulates the standard slideshow-building process, Kingsoft offers a compelling option in Presentation Free 2013. If youa€™re already familiar with PowerPoint, youa€™ll have a huge head start on Presentation Free: Its default interface borrows heavily from Microsofta€™s Ribbon, though it has a second interface option that closely resembles older versions of PowerPoint.
Presentation Free 2013 looks and works very much like Microsoft's PowerPoint, but you don't need to buy an entire productivity suite to get it.
Kingsoft supplies a generous library of presentation templates that you can use as a jumping-off point, along with a nice selection of layouts, color schemes, animations, and the like.
Perhaps of greatest importance, Presentation Free can open existing PowerPoint presentations, including those saved in the newer .pptx format. Presentation Free 2013 is without question the prettiest PowerPoint clone you can get, and save for VBA (Visual Basic for Applications) support, the free version is every bit as capable as its commercial counterpart, Office Suite Pro 2013 (which also includes word processing and spreadsheet programs).
Building a story works the same as building a presentation: You create individual slides (known here as scenes) and populate them with data. These needna€™t be static additions, either: Perspectivea€™s bar and bubble charts are a€?motiona€? charts, meaning that you can animate the elements to better highlight data such as sales forecasts and market trends. Pixxa Perspective Pro costs between $50 and $100 depending on the features you want, but it allows you to create compelling presentations in the office or on the go. Alas, the app doesna€™t let you embed videos or webpages, and you cana€™t add audio elements such as music or sound effects.
It may take you some time to learn how to use Perspectivea€™s various tools, especially for arranging elements in a scene and tweaking the data in motion charts. Although the Perspective app is initially free, you can use it to create only one storya€”think of it as an app test drive. Thata€™s a little steep relative to some of the other tools here, but Perspective offers robust data-visualization options. It works like this: You assemble various snippets of informationa€”text, graphics, videos, and the likea€”onto the virtual equivalent of a giant, themed poster board. If Microsoft ever decided to release PowerPoint for Android, it would probably have a lot in common with SoftMaker Presentations Mobile.
To be fair, Presentations Mobile offers little of the mobile-presentations finesse of Haiku Deck or Pixxa Perspective.
It can, however, import presentations from a variety of sources, including local memory and online services such as Dropbox, Evernote, Google Drive, and SkyDrive.
In our tests, Presentations Mobile did a great job importing a 54-slide PowerPoint file from a Google Drive account to a Barnes & Noble Nook HD.
Ultimately, this app isna€™t so much about replacing PowerPoint as it is about making PowerPoint mobile, with simple tools for building basic slides and robust tools for accessing your existing presentations on the go. The only experience more painful than sitting through a boring presentation is givingA a boring presentation.
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They waste valuable time, and in our professional environment are one of the most feared torture methods for committed people! They want an easy answer, such as “one per minute,” but the truth is that there’s no easy answer. But when speakers fill almost every centimeter of their slides with words, bullets, and graphics, they give the audience no sense of priority. White space—or “empty” space—is a critical component of guiding viewers to your most important point. The main goal—as with all communication—is to transfer information, knowledge, or inspiration from you to your audience. The point I wanted to make with that slide was this: If you’re not visible when your audience is searching for you, it’s as if you don’t exist. Because the presenters know their slides won’t make sense without explanation, they add a lot of text to make sure their slides can be understood months or years after their presentation.
Slideuments fail in both roles; they lack the detail required by a written document but are too cluttered to serve as an effective visual.
Design visuals that grab the audience’s attention and demand your explanation during your presentation, and create a detailed document that people can take away from the presentation once you’ve finished speaking. Often when I attent meeting in my network then people are often just use a PowerPoint slideshow with a lot of text and no images. Entertain me with your wit, your stories painted with glorious vocabulary, your humor…but please, don’t show anymore PowerPoint slides! Usually PP means speaker will turn off the lights…a portion of the audience will likely nod off, or at least want to. A few charts for the data driven are very helpful and PP is a good way to offer them, along with some duplicates as handouts as the audience is exiting. PP is NOT a safety net for the speaker but most who use it hang off it with such dependence that it sucks the life out of the remarks. Although he’s an academic and a bit overwhelming, Edward Tufte is an expert at the corrupting effect of PowerPoint. What happens each and every time is visual text only, handouts and the eventual recycling bin with no staying power to any of the information. Unfortunately the bad and average presentations are the predominant but this can be coached and the tips you shared in this post are good reminders for any presenter who is trying to deliver a clear message to the audience. Improve your public speaking and media interviewing skills—and enhance your career—by signing up below. I mean, whenever I paste 100 lines from internet on a powerpoint slide, doesn’t it automatically make it an awesome powerpoint presentation?


Text dancing five times before settling down in its place looks kiddish and unprofessional. A presentation is a thought journey, don’t make it move like a car in Delhi traffic, left and then right and then left and then again right! It actually means you have been lazy and have avoided the hard work of organizing your ideas and if you do not care enough about what you are going to talk about, why should the audience bother? Not included are well-known options such as Google Docs, OpenOffice, and Zoho Show, all of which offer basic slide-builders that can easily pinch-hit for PowerPoint and dona€™t cost a dime.
Haiku Deck lets you add your own (from your iOS devicea€™s camera roll or from any other image library), but it can also search millions of free, Creative Commons-licensed images based on the words youa€™ve chosen for that slide.
In fact, trying to make any major slide changes often causes you to lose the work youa€™ve already done. Available separately or as part of the Kingsoft Office Free 2013 suite, this program should satisfy most of your slide-deck needs.
You can add a wealth of elements to your slides, everything from sounds and background music to movies and Flash animations. If youa€™re short on artwork, the appa€™s handy Web-search option makes it easy to find online images for your story.
You can, however, record a voice-over after your story is complete and ready for presenting. But ita€™s not unlike learning PowerPoint: Once you know what you need to do, presentation-building goes pretty quickly. To unlock all the features and create unlimited stories, you must upgrade to Perspective Pro, which costs $50.
In many cases, ita€™s notA because the content is dull, ita€™s just that audiences have seen enough static slideshows to last a lifetime. It looks like something a professional effects shop would take weeks and thousands of dollars to create.
You can now include background music that plays during the presentation, or even add voice-overs or sound effects to a€?path stepsa€? (the transitions between areas of the scene). If youa€™re as sick of creating static slide decks as people are of seeing them, you should give Prezi a try. It is, at best, a rudimentary PowerPoint clone, allowing for the creation of only the most basic slides. Once you have those files in place, you can make basic edits and then restore the files to their homes, or forward them via email.
The process went slowly, however, requiring several minutes to download and open the slideshow. Our parent company, IDG, receives advertisement revenue for shopping activity generated by the links. Or perhaps you had to strain to see the cluttered slides, each filled with microscopic text.
Some presentations would be better with no slides at all, while some expert speakers can click through 120 simple slides in an hour. That doesn’t mean putting words on a screen, which creates a conflict for your audience (should I read or should I listen?). When you forget what to say next, simply look down (while not speaking and remaining calm), look back up, establish eye contact, and resume speaking.
Red text on black background gives a headache and if font scheme keeps changing every slide, it just indicates that you are an inconsistent and careless performer.
A presentation is not a nursery class reading test – everyone knows you can read English and, surprise, even they can. Whichever interface you choose, Presentation Free has one amenable feature that still eludes PowerPoint: document tabs that make switching between multiple open presentations much easier.
You can also import a wealth of file types, including locally stored Excel and CSV files, the contents of the clipboard, or anything you have stored in Google Drive. And for anyone serious about presenting data, Perspective supports the creation of Sankey diagrams (a specialized kind of flow diagram), though this feature requires a separate in-app purchase ($100). Speaking of which, you can share a snapshot from your story via email or Twitter, and a recently added Airshow option lets you share stories directly from your iPad to up to ten other iPads. PreziA creates eye-catching custom animations that blow ordinary slide decks out of the water. But ita€™s really just a Prezi template stocked with your data and some extra infographics.
That might not seem like a huge deal, but Prezi delivers such a smooth, cinematic experience, it almost begs to have a soundtrack. Even something as simple as changing a slidea€™s background is elusive within the appa€™s toolbar system, which consists entirely of unlabeled icons. Depending on which Android device youa€™re using, you can also connect to an external display to deliver your presentationa€”complete with any embedded sounds, transitions, and animations. Because the buttons are attached programmatically, they should not be interpreted as editorial endorsements. Plenty of other tools and services are cooler, faster, easier to use, anda€”in almost all casesa€”less expensive. Alternatively, you can choose a solid background color or insert your choice of a bar, pie, or numeric chart (with manually added labels and numbers).
On top of that, Haiku Deck lets you export your presentation for further tweaking in, say, PowerPoint or Applea€™s Keynote. Just did this recently to an audience of about 50 and at the end of my presentation, we had great dialogue.



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