Whether you're an employee or a business owner, it's important to keep good business mileage records so that you have the information you need for either completing your company's mileage reimbursement form or for determining the mileage deduction on your tax return. This simple spreadsheet was designed at the request of an individual looking for an easy way to track daily business mileage so that they could report the information to their employer for reimbursement.
The Business Mileage Tracker includes a Mileage Log worksheet that you can print, fold in half, and store in your vehicle. Under the Standard Mileage deduction, the miles are multiplied by the IRS deduction rate to determine the amount of the deductions. The Actual Expenses deduction is used for "itemizing" the actual cost of owning, maintaining and using the vehicle for business purposes. There are several situations where you may be able to deduct mileage from your personal taxes, including charity volunteer work, moving, medical travel and unreimbursed business use. Be aware that there are rules on switching between the Standard Mileage and Actual Cost deduction methods.
If you are an employee, make sure you understand what you can and cannot deduct from your taxes. If you fail to record actual mileage, then make an educated guess backed up with additional information. Official IRS Publication of the Standard Mileage Rates at irs.gov - This page lists the mileage rates for business, medical, moving and charity reimbursement rates.
Historical Standard Mileage Rate at irs.gov - This IRS document shows the rates over the last 10 or so years. Vehicle Maintenance Log Template - Track your auto maintenance costs using Vertex42's new maintenance log.
The content and information on this page is for educational and informational purposes only, and should not be taken as professional legal, financial, or tax advice. Yahoo , Facebook , Facebook , Twitter , Twitter , Google+ , Google+ , Myspace , Myspace , Linkedin , Linkedin , Odnoklassniki , Odnoklassniki , Vkontakte , Vkontakte , Google , Google , Yahoo , Yahoo , Rambler , Rambler , Yandex , Yandex , Gmail , Gmail , Yahoo!


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Vertex42's Inventory Control Template will help you get your inventory program started - including reducing surplus inventory and processing inventory updates.
Use the main Inventory Control worksheet (see screenshot above) to keep track of locations, minimum stock levels, in stock inventory, parts on order and parts on backorder. Make sure to include both internal and external part numbers so items can be easily and correctly identified.
Use the status field to track the life cycle of a part from pre-production through obsolescence. Use the Suppliers (view screenshot) worksheet to keep track of supplier contact information.
Looking to track fixed assets such as equipment, hardware and furniture, check out Vertex42's Asset Tracking Template – a simple solution for equipment tracking. Good Inventory Management Information for Small Businesses at sba.gov – A collection of good basic information and tips for good inventory management geared towards smaller companies. Stock Control and Inventory at gov.uk – A series of web pages with great information about setting and managing stock levels.
Best Practices for Accurate Physical Counts of Inventory at gao.gov – The United States General Accounting Office's best practices for counting inventory.
Vertex42's Business Mileage Tracker will help you keep good records and determine total mileage for reimbursement or deduction. Although we already had a travel expense report template and a MPG log available, we recognized the need for keeping a daily log of miles traveled for tax purposes, and this is what we came up with.


Use it to record the start and end odometer reading, as well as the business purpose, whenever you use your vehicle for business travel.
They can choose from the Standard Mileage deduction method or the Actual Car Expenses deduction method.
Actual expenses for things like gas, insurance and maintenance are not deducted, because they are factored into the mileage reimbursement rate. If the vehicle is owned and used 100% for business, then all of these costs can be deducted (see the IRS publication for more information about what costs can be deducted).
But as all inventory clerks know, keeping track of inventory is hard enough without worrying about inventory optimization.
If you are a small or medium size company, or just need something to get you started, check out our simple inventory control solution that includes an Inventory Control Spreadsheet template, a Physical Count Sheet and an Inventory Label template. Keep reading below the download block to learn more about how to keep track of your business mileage.
You should read the appropriate IRS publication about this, because there are certain requirements and qualifications associated with each of these methods. In cases where the business use is less than 100%, only a percentage of the total expenses can be deducted. If your company has a specific reimbursement form for you to use, then keep a copy of Vertex42's Mileage Tracking Log in your car to track mileage at the source.




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