Dixie invites you to look at her letter which is a typical example of a full block business letter format. As you can see above, Dixie has started her letter with the return (or sender’s) address.
However, Dixie decided that she wanted to put on this page one sample not to confuse you, so just substitute the return address with a letterhead in your imagination, Dixie is sure you will have no problem whatsoever in doing it! Dixie chose to put the position of the person she is writing to in the attention line, which is also optional. This cute widget allows you to check the meaning of any word on this site just by double- clicking it. If you are using a letterhead, type the date of your letter two to six lines below it depending on the length of the letter.


As Dixie has been saying, all the rules are impossible to follow, so just try to work out some rules for yourself. Proper letter writing is a separate topic, you can find information about it on business writing and business writing resources pages of Dixie's site, but here she mostly talks about formatting. This is a rule Dixie would advise to stick to unless you have very little space, but three is a minimum. For instance, you were supposed to leave two breaks after salutation and two breaks between the body of the letter and the complimentary close. Such letters are usually sent by individuals; business to business letters are written on letterhead stationery as you might have guessed. If you are an individual using your return address in the business letter, leave just one line between the return address and the date.


But whether you start with the month or not, do not abbreviate it – this rule stands.
If you prefer to use punctuation, Dixie recommends following by a comma each line of the address except the last one.
Leave a line space between the paragraphs, it is essential for the full block business letter format. Now these rules are becoming less strict and as always, Dixie suggests you use your own judgement in choosing which rules to follow and to what extent.



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