A formal letter, also known as a business letter, is a letter written in formal language with a specific structure and layout. This formal letter template is suitable for individuals representing a professional institution such as a university, company or organization. This formal letter template is specifically tailored to provide a short notice to the addressee. Formal letters are generally used by businesses to communicate with other businesses and individuals to communicate with businesses. This is most evident in the large header at the top of the letter where there is space for a logo and a large institution name along with your name and title.

The large heading bar at the top provides a central focus for the letter while the body of the letter is intentionally narrow, centered and in an 11pt font size with increased spacing to restrict the text of the letter to a single sharp message.
The letter content is wide and fills the entire page with ample spacing between paragraphs for easy reading.
The layout is very conservative so as to give an air of formality and ample space is left on the bottom of the letter for a signature.
The main features are a polite and respectful tone, short length, correct format and no grammatical or spelling mistakes. A block for your information is neatly tucked away underneath the header line on the right with a vertically-overlapping block for the addressee information underneath on the left.

This template would be most suited to a short formal communication of notice between a client and a business, such as for a notice of inspection, resignation letter or a letter stating intent to move out of a property.
Finally, the content of the letter is laid out in neat justified paragraphs with the signature on the bottom aligning with the date at the top of the letter.

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