Paperwork really varies from production to production and there is no "one way" to do your paperwork.A  Musicals need different paperwork from theatre, which needs different paperwork from opera, though many of the formats can be adapted across genres and productions. Adjust as needed to fit your production, and can either be laminated and cut apart or printed on perforated business cards (use the Word doc template that matches your paper). Sign-In Sheets -A Format can vary depending on the application - Does the SM team check it off, or is it posted on the callboard? This is useful for non-Equity shows; for union shows, you will probably schedule yourself to fall within correct guildelines for being adjacent to each actor's rehearsal call. Depending on the theatre and the complexity of your own production, you may want to have separate prop lists and preset lists, or may be able to create them as one document from the beginning. Meeting Agendas -A Whether simply for yourself, or to distribute to the production team, go into meetings with a list of things to discuss. The page opposite the script for recording blocking, directing notes, and tech requirements. This "cheat sheet" is for all of the heiroglyphics a stage manager may have written during blocking (setting the actor's movements), so that someone else can interpret your book.
You may only need the daily schedule if you have multiple shows in production at once or complex shows with multiple rehearsal rooms.


Remember to present the problem, not offer a solution, and be tactful, timely and specific. Provide enough of the script wording before and after the change so that people can find it on the page.
Sample 1 takes some time to compile, but uses less paper (and if the same line notes are repeated, copy-and-paste for the future). It is recommended that you either have checklists built into the paperwork or place them in sheet protectors that you can write on for inventory then clean between shows. If you need individual run sheets for different departments, you can create separate worksheets in the same Excel doc, linking the cells to the individual sheets. Because of its complexity, the opera genre tends to have some of the most in-depth stage management paperwork, which can be adapted to other genres (see the Running Info Sheet above). Due to large casts and consideration of voice types, color-coded nametags are often made up for the Chorus and Supernumeraries with their name, voicetype, and occasionally the individual roles they have. If posted, a separate sign-in if you have a break in the day, and decide if this is where you also want to post general notes for the day. Sample 2 is handy for notice of just a couple lines, especially if you have some pre-cut strips ready at the SM desk.


Thus, stage management can update the main sheet and it automatically transfers to the individual crew sheets. This is a running list of everything that happens during a performance, with the script page, approximate run time, where it takes place, and who is involved.
Stage managers may also place markings for 4 minutes (places calls) and 2 minutes ("Are they backstage yet or do we need to make a second places call?") before singers enter. Note the use of multiple Excel sheets for the first sample, the second is all in chronological order. Sample 1 above inclues an Excel you can sort by page or by date depending upon your needs; just remember a new page like "43A" will throw off the sorting.
While it's often "too much information" for anyone other than stage management, you can cut and paste from it to create individual lists for departments. Also works as the running paperwork for productions with only 1 or 2 crew members total backstage.



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