Whether it’s a full scale production like the Olympics, or planning with your brother to do a half marathon as I did last year to get fitter and raise money for charity, it’s a project. It is usually helpful for a team or indeed an organisation to differentiate between processes (the systematic execution of repetitive activities) and projects, the one time execution of more or less unique activities. Uncertainty is built into every project, since each one is unique and complex, based on assumptions and dependencies, and delivering change through people.
Project management is the discipline of planning, organising, and controlling resources to achieve specific goals. The primary challenge of project management is to achieve all of the project goals and objectives while honouring the preconceived constraints.
The Association for Project Management defines it this way:project management is the way of managing change.
Projects are separate to business-as-usual activities, requiring people to come together temporarily to focus on specific project objectives. A project has a specific start and end point and is set up to meet specific objectives, to create a specified result, product or service. What’s interesting in project management terms is that whilst the technical aspects of project management are evidently important like project planning, writing status reports and  budgeting, invariably the people skills are at least as or more important: effective leadership, dealing with the politics of external stakeholders, getting the right team on board in the first instance and team work. The attached 4 stage model of project management (click on the image for a larger size) is been based on the principles of PRINCE2 which is a nationally recognised standard for managing projects in the public sector. Stage 4 – formally closing the project in a controlled manner with a project closure report and post completion review to identify lessons learnt. This is a very brief outline of the process – simply a structured approach to what you would probably do instinctively anyway – but which does help Project managers and project teams stand back and take stock of progress. Power: the need to address issues around power; how do you manage power dynamics within projects?
To carry out a particular project there must be set goals that are supposed to be achieved. When carrying out a project it is important to be able to manage and organize your team effectively.
In all projects that are being carried out, documentation is a vital component of the process. On the completion of the project, it is important to check if the project actually meets the set objectives.
About Daniel GoldDaniel Gold is a productivity coach, keynote speaker, author, and podcaster. The best project managers are excellent listeners, and view exchanges with the above groups as learning opportunities.

Effective project managers understand how, when, and why to deploy project management disciplines at different points in a project. Successful project managers know how to motivate people who do not work for them, and keep teams working effectively together.
Project managers create structure from chaos by using specific tools such as charters, risk assessments, Gantt charts, decision matrices, and many other tools throughout the project. Steven Covey’s quote, “The enemy of the best is the good,” applies especially well to project managers.  They understand that there are countless good things to be involved in, but there are a vital few best things that must come first each day. Successful project managers also respect their teammates’ time.  Project managers run efficient meetings, which results in good attendance by all parties over the long run. Project managers communicate clearly, concisely, and frequently.  They know, for example, when a simple email will suffice, or when a “working document” like a project charter will better serve their purpose. A staggering number of projects fail in organisations, or succeed but are wildly over initial budget.  All projects are risky, whether it’s the impossibility of delivering the business case, or the change is too great. In today’s world, one off projects are gaining more and more importance for various reasons including the need for innovation and nimbleness due to fast paced competition, the need for more customisation in response to customer needs, and constant re-structures and mergers. A project is a temporary endeavour with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value.
It describes the activities that meet specific objectives and can be used to introduce or improve new or existing products and services.
I managed an E-learning project in the Social care sector for years, and when we went through a huge growth phase 2 years in, I just couldn’t deal with getting out to run sessions on lap tops; I scratched my head, and thought there must be another way of doing this. From previous projects, most of those projects that failed to take off were due to poor communication.
These particular goals and expectations are staged in a well documented system that clearly shows what is expected. This means that there is a clear follow up on how each of the team players is doing and if they are able to meet the set objective and if they are timely.
Each and every step that is been carried out needs to be documented explaining all the procedures that were involved in that particular process.
He is also a frequent contributor to a number of educational magazines and academic journals. I was involved in a national heart disease prevention campaign 20 years ago which promised huge reductions in mortality and morbidity: even though the targets were set in good faith, there was a weather eye on funding and making high predictions to support the case! Our current environment requires constant change, and implementing change requires the need to manage projects. This means that the probability of success for any project is less than 100%, so there is always the possibility of failure.

The temporary nature of projects stands in contrast with business as usual which are repetitive, permanent, or semi-permanent functional activities to produce products or services.
The secondary —and more ambitious— challenge is to optimise the allocation of necessary inputs and integrate them to meet defined objectives.
This slogan has been used frequently to ensure that the concept or proper organization and planning is fundamental to the success of a particular project being carried out.
The ability to communicate between the team you are carrying out the project with goes a long way in ensuring that it is successful. It is important that during the onset of a particular project, you should be able to discuss the scope and expectations of the project by the end of it all. This will require the help of a task manager application that ensures that the defined tasks that each individual is to carry out are undertaken effectively and efficiently. The process of documentation is invaluable because it shall help provide guidelines in case of any problem that may arise after the project is completed. You will require a test data that helps check if that particular input produces the required output. There are several tips which are very useful in ensuring that there is successful project management. This helps to prepare the team on the duration it will take to complete specific components of the project.
It acts as a reference in case the expected output is not replicated, then it is close checked to find out where the problem might be. This will help to determine the effectiveness of the particular project and whether it meets the set standards. Timeliness ensures that you are able to meet the objectives of the project at the end of the day. It is also vial for future developments of similar projects or upgrading of the same project.
There are several questions that will be asked at this point; does the project meet the objectives? Through these questions, you will be able to analyze the effectiveness of the project and help make it credible.

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