I guess another way to look at it is from the perspective of team collaboration, and how teams organize themselves around certain projects they work together, and most importantly – what are the tools these teams are using to bring out the best of themselves?
I’ve built up a reputation of these posts, for their concise and honest quality, but when I began researching the phrase project management tools, I was blown away by the amount of stuff that there is available.
This led me to do some deep diving into the topic, and in the end – I was able to surface back with what I believe is a list of five, more or less essential, project management tools that every team should use and work with.
Just short five months after the initial launch of Meldium, they were able to acquire 1 million in funding, which has helped the service to grow, and build partnerships with many recognized cloud services online. Why would you have your team manage dozens of different apps separately, when all of you can have one account to share for them all, this is the ultimate time management tool, as much as it is a collaboration tool. GitHub is the home of millions, upon millions of repositories, and has been established as the most popular open source code database in the World. There is no doubt in my mind that GitHub is the key to great project management, and with that in mind – we can take a look at our next application, which is very much GitHub related.
It’s a chat application for all of your GitHub reposotories, and you can easily share everything with your teammates. It is a BETA thing, but I see the potential, and feel like this was needed to mention, if only to spread the word!
In what seems like a funny coincidence, Red Pen was actually upgraded to a V2 just now (day ago), and now you’re able to experience the product on the homepage itself. You only need to try Basecamp for a few weeks, to understand the immense power it has over getting things done in as efficient way as possible. You get to try it out for 60 days, at no cost, but you might as well commit to some open source to-do list managers and see how those work out for you.
The content written by this author is still frequently updated, but due to some changes in the past, all new content published by this author is being done so under a new username. Kanban Tool – easy way to plan, organize, collaborate on work to do with team members, and to measure the performance. You seem to forget most popular free (freemium) team project management solutions, namely Bitrix24 and Asana.
Node.js or most commonly know as Node, is a JavaScript platform that allows you to build large scale web applications. Coding in Python is not hard, in fact - it has been acclaimed as the easiest programming language to learn for a long time. Ruby is one of those programming languages that have been around for many years, twenty in this case. I think it was late August, 2011 - Twitter finally decided to open-source the Bootstrap framework for front-end developers. Your online business needs to have a way for your customers to get in touch, and what better way of doing that if not in real-time?
All readers of CodeCondo are entitled to our free web development and web design courses over at Eduonix, our sister company.
Even though most people rationally know the importance of this starting phase of any project, it often receives too little attention.
How do we know whether we are exactly on track in getting where we exactly want to be at the end? Project Management is known to be one among the most vital processes for designing and developments of any project; therefore the selection of a project management tool sometimes is critical. Project management is a process by which the project are planned, defined, monitored, controlled as well as delivered so that the agreed advantages are recognized. With rising demands of project management within all areas and the software industry in specific, need for better and free project management tools in order to manage software efficiently is also rising. This is one among the easiest to use, Gantt chart based project’s scheduling and management free project management tools. TaskJuggler offers an optimizing scheduler which computes your project’s time lines and resources assignments based on project outline and constraints which you have provided. This also is an open source free modular application for coordination of group activity and to share document and information via the internet.
This is a lightweight, small, platform-independent program which is written in Java which allows anybody managing multiple projects, tasks or clients to effectively keep a track of how long they’ve exactly worked on every project.
Released as an open source, so that you don’t need to worry about customization or vendor lock-in problems. Extensible quickly by utilizing plugins which are created using standard JavaBeans frameworks. This is also one among the self-hosted PHP, Open-Source free project management tools for managing tasks, teams and projects through an instinctive web interface. It’s a complete web-based solution focused on enhancing productivity, collaboration, management and communication of your teams. It is another modern Web application which allows teams to work together on projects, manage files, milestones, and tasks, and send immediate message to each other. The gurus, who developed the fundamentals and best practices of quality management (such as William Deming, Philip Crosby, Joseph Juran, and many others), provided Six Sigma definition and made detailed prescriptions for successful quality improvement programmes. Everything that a business organization carries out can be regarded as a process (or part of a process). Many processes in business are prone to being affected by special causes that undermine the overall process performance and break client expectations. Six Sigma can be defined as a project management methodology that determines how to improve the quality of products or services produced by a business organization through the removal of defects and errors.
The method is about ensuring continuous improvement to eliminate process waste and inefficiency, thereby increasing client satisfaction and improving employee performance. Managing a Six Sigma project involves following a certain sequence of steps or a life-cycle that breaks down a process to be improved into components with the expectation of quality enhancement within each. Best practices of traditional project management are widely used and followed throughout all sectors and all types of business, as they have been among the most pivotal managerial tools for years. In truth, traditional PM and Six Sigma cycle have many similarities, for example: both focus on identifying problem areas, developing feasible solutions, allocating resources, setting priorities, others. For example, one of the CSFs in call center might be, implementing a client support system in a way that reduces dropped calls.
In 2005, the Project Management Institute (PMI) undertook a review of how leadership styles of traditional project managers impact success rate and whether leadership can be regarded as a critical success factor. Use formal agreements that authorize the leader to take full control over HR for the duration of the project life-cycle. Be open and oriented to human relations, giving the team credit for good work and letting them know the significance of their contribution to the project. Leverage a range of effective motivational techniques and remain observant of each employee’s contribution. A good leader provides effective control and coordination for teams, ensuring success of collaborative effort. In traditional project management, selection of the right team which is properly developed and motivated is critical to success achievement.
In the practice of successful Six Sigma process improvement, it is preferable that the project leader is trained to green belt or black belt level. Managing Six Sigma project involves selection and coordination of cross-functional teams which must focus on the same superordinate goals.
The success factor determines authoritative statements and fixed, step-by-step sequence of activities to which group members need to adhere in order to ensure team efficiency and effectiveness. Team members who are located in the same office area earn more chances for success at work. The literature and research findings on Six Sigma project management prove that top management support is prominent as a critical success factor.
Large empirical studies conducted by the American Society for Quality (ASQ) confirm that sustained success of Six Sigma in project management largely depends upon whether an organization establishes programme management to align its ongoing projects with the business objectives. According to recent research conducted by iSixSigma analysts, there is a set of success factors that relate to the project setup characteristics. An inspiring vision of what the project is to achieve substantially impacts success rate, because vision statement serves as a clear guide for the team to focus on right course of action.
An organization gets more chances for success when it has all necessary resources available to begin a quality improvement process.


Without stimulated desire and energy in people involved in project there is little chance of success. The urgency of the work that must be done defines Six Sigma success, and a well-designed and accurately estimated schedule determines optimal durations for project activities. The lack of effective communication in between the team and target stakeholders at the setup stage will cause poor change control and misunderstandings, which in turn result in failed collaboration and knowledge exchange.
I’ve come to realize that sometimes the most direct quotes are the best, especially in the world of project management, where ambiguity always leads to confusion.
Here are examples and explanations of four commonly used tools in project planning and project management, namely: Brainstorming, Fishbone Diagrams, Critical Path Analysis Flow Diagrams, and Gantt Charts. The tools here each have their strengths and particular purposes, summarised as a basic guide in the matrix below. Brainstorming is usually the first crucial creative stage of the project management and project planning process.
Unlike most project management skills and methods, the first stages of the brainstorming process is ideally a free-thinking and random technique. Fishbone diagrams are chiefly used in quality management fault-detection, and in business process improvement, especially in manufacturing and production, but the model is also very useful in project management planning and task management generally. Within project management fishbone diagrams are useful for early planning, notably when gathering and organising factors, for example during brainstorming. A fishbone diagram has a central spine running left to right, around which is built a map of factors which contribute to the final result (or problem).
This model, and the critical path analysis diagram are similar to the even more complex diagrams used on business process modelling within areas of business planning and and business process improvement. Critical Path Analysis flow diagrams are very good for showing interdependent factors whose timings overlap or coincide.
Assemble crockery and utensils, assemble ingredients, prepare equipment, make toast, fry sausages and eggs, grill bacon and tomatoes, lay table, warm plates, serve. Gantt Charts (commonly wrongly called gant charts) are extremely useful project management tools.
Project planning tools naturally become used also for subsequent project reporting, presentations, etc., and you will make life easier for everyone if you use formats that people recognize and find familiar. By aggregating and monitoring accounts across any web service, it frees your people from tedious account management.
You can build projects, and then you and your teams members get to collaborate on that project, exchanging ideas, sharing new code and generally brainstorming of what is possible. Yes, there have been some recent news on sexism, but whether that is part of your project – is up to you to decide, and of course, there have been some major security breaches, all taken care of. This makes for much easier tracking of what is going on, and there are plenty of features to get addicted to it.
In February, 37Signals officially become Basecamp, and now the team is putting all of their focus to making this platform more amazing than it already is.
I would like to recommend another project management tool for development team is Proofhub. Best part of this tool is that it is very intuitive and loaded with awesome features like time tracking, gantt chart, proofing tool, group chat and lots more. Furthermore, in many cases the role of stakeholders and potential partners is disregarded or considered after the planning stage.
They are taken from the Tango Toolkit, 40 tools for Institutional Strengthening and Organisational Development.
It completely depends on your needs whether you wish to opt for any online solution or the desktop one. You need to use the tool which is providing sufficient functionalities to cater all your requirements of project management. OpenProj solution is perfect for desktop project’s management and it is available on Unix, Linux, Windows or Mac. It’s open-source free software for all uses and it is maintained by open community of the volunteer programmers. Its new ways for planning and tracking projects is more superior and flexible to the commonly utilized Gantt chart editing tool.
Built-in consistency checker and resource balancer offload you from needing to worry about inappropriate details and ring an alarm if project goes out of your hands. Components of PHProjekt consist of Group Calendar, Time Card System, Project Management, File Management, Mail Client, Contact Manager, and much more. The definition and implementation of Six Sigma method within business environment let establish the DMAIC cycle and follow best practices of quality control and assurance.
The purpose of Six Sigma method is, provide an improvement mechanism to change a process or its component for higher effectiveness and efficiency.
The method of Six Sigma in project management determines a set of best practices to change a process for better through eliminating defects and errors. The method involves developing a business management strategy which is then implemented by groups of people within the same organization who are experts in various knowledge areas. A person or organization assigned to the role of Project Client will require greater process performance, reliability, on-time delivery, competitiveness, and more.
Quality will be the major parameter against which to look at the project from the client’s perspective.
Then the personnel will be provided with incentives and opportunities to focus on improving their talents and abilities, thereby enhancing individual performance and satisfying the customer. The project aims to improve all process components, so that the related financial and social impact will be addressed. Meanwhile, Six Sigma method is becoming more and more popular among companies that tend to find a solution that combines a robust quality improvement methodology with a sound project management process. Any project activity impacted by CSFs requires immediate attention and excellence in implementation in order to ensure the achievement of one or more intended objectives. Another example: for a financial institution that wants to improve loan application process CSF might be, designing an online loan application form that reduces errors at any stage of the process, including Submitting, Reviewing and Approving.
This dilemma is that while a project leader is authorized to direct and coordinate team members, these team members are acquired and assigned by a functional manager who is not often familiar with the approaches to be employed within Six Sigma project environments. By ensuring adequate orientation and training of team members, the project manager can prevent failures during the setup stage and subsequent stages in the life-cycle. Team members should undergo Six Sigma training and develop their skills prior to commencing improvement work. Such goals are urgent and important to all team members and require the groups to work jointly in order to complete those goals and deliver the project as expected. Team rules and procedures enhance the level of group collaboration and lead to greater goal achievement. Co-location or physical proximity enables frequent and conducive interactions between the employees, leading to better implementation of quality improvements. This CSF impacts the level of many project variables, including resource availability, organizational structure, team skills, stakeholder involvement, etc. In this regard, Six Sigma programme management serves as a high-ranking support tool that enables senior managers and sponsors to impact project success strategically.
The vision should be formulated by the sponsor in close collaboration with the appointed project leader and a stakeholder reference group.
Resource availability is identified as a root cause of failure in any type of project, including process improvements. Additionally and separately see business process modelling and quality management, which contain related tools and methods aside from the main project management models shown below. See the brainstorming method in detail and explained separately, because it many other useful applications outside of project management. Consequently it can be overlooked or under-utilized because it not a natural approach for many people whose mains strengths are in systems and processes.
Fishbone diagrams are very good for identifying hidden factors which can be significant in enabling larger activities, resources areas, or parts of a process. Various standard category sets exist for different industrial applications, however it is important that your chosen structure is right for your own situation, rather than taking a standard set of category headings and hoping that it fits. Some fishbone diagrams can become very complex indeed, which is common in specialised quality management areas, especially where systems are computerised.


A critical path analysis is normally shown as a flow diagram, whose format is linear (organised in a line), and specifically a time-line. PERT is not normally relevant in simple projects, but any project of considerable size and complexity, particularly when timings and interdependency issues are crucial, can benefit from the detailed analysis enabled by PERT methods. Note that some of these activities must happen in parallel – and crucially they are interdependent.
Normal business projects would see the analysis extending several times wider than this example, and the time line would be based on weeks or months. The Gantt Chart is named after US engineer and consultant Henry Gantt (1861-1919) who devised the technique in the 1910s. Administrators can easily onboard new people and users can see, share and log into their apps from a central dashboard. In contrast to many others avialable on the market, it provides all the tools, which are needed to run the business correctly. Projects bring about changes and project management is known as the professional way of managing this kind of change. It’s a total desktop replacement of the Microsoft Project and opens even present native Project files.
It already has been successfully utilized in lots of projects as well as scales simply to projects with lots of resources and tasks. The flexible “as much details as required”-approach lets you to plan your project, making it also perfect for fresh management strategies like Agile Project Management and Extreme Programming.
Actually its function is same as commercial project management products, however allows the scalability and freedom of self-hosting. Many companies today prefer this method to traditional project management, regardless of the failure rate that ranges from 35% to 75% of all Lean and Six Sigma projects. The methodology was originally implemented by Motorola in early 80s, when the corporation wanted to formulate a strategy which could minimize the risk of project failure in production process. The approach involves that business processes (production, selling, negotiating, and the like) need to be characterized against average performance and variation, so that decision makers will use these measures to figure out how the processes can be performed in an optimal way (equal or greater than the average performance level) and at the expected value (with minimal variation). Its ultimate goal is to achieve the expected performance and minimize the variability of a process to ensure this process delivers an outcome that meets client specifications and financial projections.
Each expert group carries out the allocated job in an effort to complete the entire improvement project and meet the financial milestones. Six Sigma approach focuses on delivering the expected results that ensure customer satisfaction. Alternatively, while the focus is placed on process quality, the project can be measured and evaluated from the outside-in (or in terms of the client’s needs). It is important to method success that each participant involved in quality improvement implementation has a well-defined role with measurable targets.
It considers all possible value-added steps that could provide the highest possible reduction in process variation. Below on the picture you can see the comparison by such parameters as Scope, Schedule, Cost, Objective, Deliverables, Body of Knowledge. Meanwhile, PMI also noted that the project managers have to overcome some authority barriers to their leadership approaches in order to influence success rate. The leader does not select team members, and this fact creates a gap in leadership and authority. By garnering support from the highest-ranking executives and sponsors, the project manager gets the ability to make decisions that extend project scope, involve greater budgets, and increase authority. This tool lets combine smaller parallel projects into larger programmes which are managed under single risk management practices, change control processes, and quality assurance procedures. This stage determines the boundaries between planning and estimation on one side and execution and delivery on the other. Motivating a team means manipulating both conscious and unconscious factors to intensify the team’s need for greater performance, provide an incentive or reward value of the goals accomplished, and consider the expectations of each individual.
Consequently this stage of the project planning process can benefit from being facilitated by a team member able to manage such a session, specifically to help very organised people to think randomly and creatively. Fishbone diagrams are not good for scheduling or showing interdependent time-critical factors.
This is done for every category, and can be extended to third or fourth level factors if necessary.
Other main category factors can include Environment, Management, Systems, Training, Legal, etc.
PERT analysis commonly feeds into Critical Path Analysis and to other broader project management systems, such as those mentioned here. Critical Path Analysis flow diagrams also enable costings and budgeting, although not quite as easily as Gantt charts (below), and they also help planners to identify causal elements, although not quite so easily as fishbone diagrams (below).
That is to say, if you tried to make a fried breakfast by doing one task at a time, and one after the other, things would go wrong. It is possible to use MS Excel or a similar spreadsheet to create a Critical Path Analysis, which allows financial totals and time totals to be planned and tracked. Create a time-line for the duration of the project (the breakfast example shows minutes, but normally you would use weeks, or for very big long-term projects, months). Research shows however that projects which are designed and planned with care, have a much higher success rate and longer lasting effects. Furthermore, those companies need to consider the critical success factors and find out how to perform their improvement programmes using the popular approach. Since that time, Six Sigma cycle has been adopted in other business processes, and today it is widely used by businesses to identify and eliminate the causes of lower process performance and to minimize process variation. Project-oriented organizations consider it the philosophy of making change to a process through statistical quality control and performance improvement.
Then the projects are more likely to be delivered on schedule, within budget and to client specification.
When the project setup stage finishes, the team can proceed with performing the work according to the plan.
Certain tasks must be started before others, and certain tasks must be completed in order for others to begin.
You can colour code the time blocks to denote type of activity (for example, intense, watching brief, directly managed, delegated and left-to-run, etc.) You can schedule review and insert break points. Many organizations develop or specify particular computerised tools, so it’s a good idea to seek local relevant advice and examples of best practice before deciding the best computerised project management system(s) for your own situation. Thanks to the app you can also chceck out updates of the project – the progress, time and costs which they are generating. This solution has Earned Value costing, Network Diagrams (the PERT Charts), Gantt Charts, RBS and WBS charts, and a lot more. This covers the complete range of the project management tasks starting from the very first idea to completion of project. This philosophy involves combining various specialists into project groups for in-depth expert analysis and better decision making.
It helps you during the project scoping, revenue and cost planning, resource assignment, communication and risk management. The toast needs to be toasting while the sausages are frying, and at the same time the bacon and sausages are under the grill.
The breakfast example shows just the capital cost of the consumable items and a revenue cost for labour and fuel.
A Gantt chart like this can be used to keep track of progress for each activity and how the costs are running. You can move the time blocks around to report on actuals versus planned, and to re-schedule, and to create new plan updates. Costs columns can show plan and actuals and variances, and calculate whatever totals, averages, ratios, etc., that you need. Gantt Charts are probably the most flexible and useful of all project management tools, but remember they do not very easily or obviously show the importance and inter-dependence of related parallel activities, and they won’t obviously show the necessity to complete one task before another can begin, as a Critical Path Analysis will do, so you may need both tools, especially at the planning stage, and almost certainly for large complex projects.



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Comments to Project management tools construction

Zayka

17.01.2016 at 16:30:24

More Law of Attraction tools and you most probably pack.

151

17.01.2016 at 22:52:45

Covers how I got started, as nicely as what to count clear progression of growth and mastery advancing in the field.