The term Management Dashboard defines a wide range of data reporting and visualization tools or dashboards that allow using various performance & efficiency measures to report on an enterprise?s ability to organize and coordinate its activities in accordance with certain policies and in achievement of pre-determined objectives. In this Money Management Action Plan you can read a range of tips and suggestions that will help you manage your money in an effective manner. Task management is a formalized process of managing a personal or team task throughout its life cycle by means of to-do lists or task lists.
In order to manage all aspects of tasks (time, assignment, status, priority, recurrence, reminder, notification, etc.), task management software is required. Performing a task is like doing a path, and to do it successfully you need to map and navigate your road to be sure on where you are and where you are going to.
Product development solutions Product development solutions are computer programs that help carry out the process of investigating a product’s concept and launching this product.
Task completion Managing task completion is a prioritized activity of supervisors and team leaders who require higher productivity and improved performance from their subordinates. Tasks management has some things that can be hardly represented using traditional paper means (notebooks, calendars, etc). Recurring task scheduler When you plan your personal work or team-based tasks, you may want to schedule regular and repeating jobs (like meetings, document submissions, system maintenance, business events, holidays etc.). Case management solutions Case management solutions are computer programs for collecting, accumulating and systematizing an experience obtained during the business activities. Spreadsheet software is a product that maintains building and displaying electronic worksheets - multiple cells that together make up a grid of rows and columns. This great Microsoft spreadsheet software provides rich and powerful capabilities, but its disadvantage is actually in its multi-purpose functionality, because it does not allow this product to be perfect for one specific need. Proper alternative is to use special spreadsheet software designed for team task and time management. It is a class of products that are distributed in a form that allows users to change and improve the software by developing its program code, and to redistribute it in modified or unmodified forms. Theoretically, open source origin positively affects the range of software capabilities, because users potentially can add into software almost any feature which will be considered as helpful, and share improvements with others, but in practice public software development doesn't really work like this. Task management is one of the key processes in work organization, because the lion's share of project success depends on how well tasks are organized, assigned, and managed. There are web sites where you can find the basic samples supported by collections of special free and paid add-on modules (plugins) which can extend software functionality, but you cannot be really sure about safety and good workability of all these modules created by volunteers. VIP Task Manager is not open source software, but effective ready-to-go product with all functions necessary for convenient and versatile task management, with regular updates, supported by the team of qualified developers attentive to suggestions of clients.
Project management software, task management software and to-do list software-->project management software,task management software,time management software,to-do list software,gtd software,calendar st chart software for managing your tasks and projects. EBooksWriterProfessional and easy to use ebook creator software; all-in-one, wide range of protections. A visual alternative to tagging is creating special columns or specially designated areas in your taskboard that fulfill the same purpose. While it looks good because it was done with care, there is much wasted space in those columns and boxes. I think the elegance, flexibility and visual appeal of using colored tags for indicating task status cannot be denied. For physical taskboards, my preferred tags are Post-it 653 which come in many different colors. Important detail: if you just stick this small post-it onto a bigger one, it will not stick, it will fall off almost instantly. In this tutorial I will explain how to build a physical taskboard out of electrical tape step by step, for those of you who -like me- were not born with a gift for bricolage. I will demonstrate using a 120 x 90 cm whiteboard, the smallest format that will support a small team board.
Step 2: Make two small marks at 25 cm from the left side of the board, one should be around 5 cm from the top, the other almost at the bottom.
Step 4: Carefully extend the tape out and downwards, without touching the board, making sure you do not pull too hard on the tape.
Step 6: Carefully pass your thumb upwards over the entire tape, which should stick cleanly and nicely to the board. The blue team had a good idea: they did a rapid prototype on a paper on the wall, and only after that started building their taskboard.
After a first round of taskboard building, people spread out to review other team’s boards. Finally, we did another round of taskboard improvement with new requirements, and another review session. These are the final taskboards of all four participating teams, with comments.  Click through to see a larger version of each taskboard. They have a calendar that shows at what moment during the week they have Planning, Retrospective and Release.
They did not use the red electrical tape to make their swimlanes, instead opting to go for a blue masking tape. They have only 3 columns, yellow post-its and few elements, keeping the board clean and uncluttered.
Another original idea is the use of Post-it flags as status indicators with a clear legend on the lower right hand corner.
They also have the Product backlog on the left-hand column and pull stories into their WIP backlog like the Red team. PS: If you missed this session and would like to attend, I will be doing a short version of it at the Agile Eastern European Conference in Kiev next week. You create your feature teams by spreading out the knowledge, skills and experience equally. You can then work with a single, large backlog and distribute stories in round-robin fashion.
As you can see these were mostly roles that existed because we were doing Scrum within a traditional large organization. The mechanics for the Scrum of Scrums are simple: after the daily Scrums, each team sends a rotating delegate to give a brief status report on each of their open stories to the other delegates and the Product Owner. This is how the board might look like towards the end of the Sprint, on a good Sprint where lots of stuff got done.
In Visual Management for Agile Teams, I discussed the importance of usability and good design when building our taskboards. Readability will always be somewhat subjective: what could be perfectly readable for me, could be unintelligible for you. Tasks should be easily readable and understandable by a person with normal sight from a distance of around two meters. The reason for writing in all capital letters is that lots of people have bad handwriting, or write in cursive when not writing capital letters. Readability of tasks is cornerstone to generating and sustaining the feeling of transparency and trust that taskboards have the potential to transmit. If tasks are readable from two meters without effort, they might also be somewhat readable from a distance of up to 5 or 6 meters. As an extra, the Edding 3000 and some other brands come in a mini-marker version which is ideal for the purse of the lady Product Owner or the pocket of the gentleman Scrum Master. A good way to know if your team is using their taskboard to really manage their work is to look at their daily standup meeting. A team that is using visual management to manage their work will always do their daily standup against the board.
Changing teams, or going on loan to another team for a Sprint, is as easy as moving your picture and nametags from one board to another. In the pictures below you can see such an exercise with a team of 35 people.  We did this when going from component teams to feature teams. I go through the effort of making high quality team pictures because they look good and last forever. I take a decent picture of the person, crop it to a 750×750 pixel square, and insert their picture into a Photoshop template I made (available on request) with the logo of the company and the name of the person.
Visual management is not just about having visual elements, how you use them is equally important.
Introducing the Visual Management Blog, a space for the discussion of ideas and examples of Visual Management applied to Agile teams and project management. Visual Management is the practice of using information visualization techniques to manage work. Visual management is generally regarded as a clear, simple and effective way to organize and present work . A good task board should be carefully designed with readability and usability in mind, and the project methodology should actively rely on it. It passes the hallway usability test: a person who has never seen it before can understand it quickly and without explanations. Most task boards are set up without giving too much thought to aesthetics and usability.  They are hastily made, using available materials and without putting much attention to detail. I would like to emphasize the value of task board design and usability, and of implementing a standardized process regarding how to use it (which implies using standardized materials). I will be publishing illustrated examples of the task board best practices I have gathered over time in the series Elements of  taskboard design. In my experience, quality information radiators can become central to an Agile software development process for co-located teams.
This is also a good way for team members to learn to define and select their own work instead of having work assigned to them. Project management and the Product Owner might perceive a decrease in risk: all work being clearly visible, there is less chance of issues going undetected and of people slacking off, and it is easy to keep track of progress. Lisa Owens wrote a short article on the Scrum Alliance website with a promising title but unfortunately not that much content and no pictures: Attractive task boards. Task management includes many activities to carry a task from its initiation through completion.
Simple task management software provides basic functionality to create, schedule, prioritize, categorize, and filter simple to-do lists. Often task management tool is a standalone software product that helps plan, schedule, prioritize, track, report tasks within a single database. Personal task management software is usually a single-user product for personal needs. Online task management software (aka web based task management software and PHP task management software) stores all information on remote web servers and allows accessing tasks, projects and calendars through Internet.


Try CentriQS complete task management solution for planning, tracking and reporting tasks, projects, and schedules. VIP Productivity Line uses to do list method that ensures doing the right things in right time and order. VIP Team To Do List is best for managing team tasks, publishing team to do lists on Web and sending task lists to team members by email.
There are different kinds of business software , for example online (web based) packages that can be used for management of remotely working specialists. This product is designed for simultaneous collaboration of multiple users, so unlike Microsoft software it allows multiple team members to read and edit one project spreadsheet concurrently.
Such tools are very often developed in a public, collaborative manner, so many users can contribute technically and methodically into development of this software.
In order to realize the opportunities, users need to possess good skills and knowledge in software development, so only a little number of actual users can contribute with technical realization, while too many users contribute with their features requests. Besides free stuff, some important software components, like server modules for collaboration, can be distributed only on paid basis. This is client-server teamwork software for planning and controlling different kinds of projects through using different adjustable modes (timeline, calendar, task tree, to-do list) and analyzing performance of your workgroup in order to identify project evolution, control costs and team efficiency. Task Merlin makes it simple to organize projects, schedules, Gantt charts, tasks and to-do lists. Designed for painting contractors, decorators, builders, remodelers, and do-it-yourself individuals. Using crack illegal serial number key generator & cracked registration code p2p is wrong: it prevents developing new software and increases the program shareware software cost. This creates visibility and awareness and enables the right people to react to that new status fast. I admit up front to this post not being my most intellectual piece of work ever, but I’m hopeful more than one of you out there will find it at least marginally useful. Magnetic whiteboards make great task boards because the surface is so versatile: you can write on it, you can stick magnets, post-its stick and unstick very cleanly, so does Scotch Magic tape, and -most important for this case- so does electrical tape, which is what we will be using to make the lines. If you did not buy a new board, make sure it is clean of any old whiteboard marker ink, old pieces of scotch tape, etc. Electrical tape is elastic, and if you pull, you will stretch it and stick it in a stretched state. Then add little signs for the columns, status tags, nametags, team pictures, and you are ready to start scrumming! This tape is cheap and high quality and in Belgium can be purchased at the Brico for less than 1 euro the roll. The first round gave teams 20 minutes to figure out what they were going to do and how to implement it. To close, I presented my own version of the taskboard that I had built the night before in the hotel room. My comments are meant to show how each team approached a certain problem, the idea is to point out to the reader the different ideas that emerged. There does not seem to be any significance to this other than visually pointing out that tasks belong to different stories.
They put their DONE tasks on the Complete column, so during the daily standup all they will do is remove the green tag I assume. This makes the board lighter and cleaner, but might cause confusion as to where tasks belong. The only new thing if you follow my blog is that I decided to use pink post-its instead of yellow post-its for normal tasks, simply for effect. I think the session was a success, and each team left me with new ideas and lessons learned.
Overloading your board with elements and colors creates visual saturation and is tiresome to the sight.
Sometimes it’s not that easy to pick your goal, and thus figure out who the Team is, or who it should be. This could mean anything: a project, a department, the whole company… What is the ultimate system, but the Organization itself? This is a pseudo-management team that mostly combines the responsibilities of Product Owner and Scrum Master (in the same team, not the same person!) and any other role that you either want to share across teams or that you simply can’t get rid of.
Each sub-team has their scrumboard with the stories they have selected for the current Sprint, divided into tasks as usual.
The delegate is then responsible for updating the rest of his sub-team members on what’s going on at project level (something that never happens, but oh well). Today I want to focus on how we write our tasks, and try to make a case for increased readability.
Because it is a reasonable (maximum) distance from the board you can expect people to be standing at during the daily standup meeting, and when passing by. Bold is required because of the distance we want to read from, and the size of the font we want to write in. This makes a task difficult to read even if it complies with the 10-word rule and is written in big bold letters.
If the taskboard is in the work area, chances are most desks will be located within this radius. If you take care of it well (you close the lid carefully and don’t press too hard on the tip when you write) it will far outlive your project. I have tested many of them and my top recommendation is the Edding 3000 which I can get for around €1 a piece here in Belgium.
This is particularly useful for large organizations that have many teams and lots of people.
You can take all pictures into a meeting room with a clean whiteboard and brainstorm how new teams would look like. In this case, people were pre-divided into groups  (based on specialization, domain knowledge, etc). Moving the pictures around is very easy and allows you to visualize different team configurations. Then I print it in glossy photo paper and plastify it (you can fit 12 pictures per A4 sheet). But they don’t have to, you can take a nice picture with a blurry background too, if you have the required photographic skills and equipment (a reflex camera and a zoom or fast lens). It is a creative way to visualize flow, give teams a moment to celebrate their achievements, and to ensure team alignment and communication; all on a daily basis. Here, the team gets to move all their DONE tags to the Finished column, creating a small daily moment of pride.
By moving all DONE tasks at the daily standup, you basically ensure that everybody in the team is aware of what is getting finished and by whom. But in this case it is easy to detect: if after the daily standup there are still DONE tags remaining, either they forgot to talk about it, or it was done by a team member that is absent that day (in that case, unless he went on holidays, teams normally wait for him to come back so as to not steal his achievement). A simple example is using sticky notes on a wall to manage a list of tasks, a better (and more complex) example is kanban. It can also be perceived as fun, since visual elements bring color and life into an otherwise boring office environment.
Information radiators are very popular in the Agile world, and they are an essential component of visual management.
This implies that the use of the task board should be standardized and form part of the process. As an example, in many boards columns are hand drawn with whiteboard marker, and tasks written in ballpoint pen or pencil on whatever material is available (large post-it, small post-it, index card, etc). This has really been a key success factor for me, helping me smoothly introduce Scrum to new teams that were at the Shu level. High visibility and clear guidelines ensure team members cannot hide work (or non-work) from each other. Many transitioning teams struggle with this step, especially since it might imply a loss of perceived authority by the former manager or team lead. The goal here is that managers, whenever they feel that need for control tickling them, will go to the task board instead of to the team members. As I mentioned in the introductory paragraph, there are several examples within the Lean literature on using visual tools in production or factory settings. There is also a great article out there that comes from a Lean practitioner and is very similar in spirit to what I wrote here (including what I consider a very nice -albeit simple- board): Visual Management and Self-Reliance by Peter Abilla. Advanced task management software allows creating unique task parameters and task workflow statuses to customize projects and to-do lists according to users needs. Team task management software is a multi-user solution that facilitates teamwork and team collaboration. Office network task management software supports collaboration between office employees through local area network.
Free task management software (also called 'open source task management software') saves user's money but often doesn't meet user's requirements. Increase productivity of your small business or office by better organizing your employees' tasks and time. These task management programs help organize, manage and track completion of everyday tasks drawing much of attention to the most important tasks which give 80% of successful results. This task tracking software is for you if you feel that you can achieve more when you know exactly how much of a task you have already done and what is left. VIP Organizer is a personal task manager for effective managing of your tasks both at home and at work.
Another kind that can be deployed over your business network and this kind is much more advisable for teams that work in one location than any web based olution , because internal system works through your LAN, so it is much faster and doesn't depend on Internet connection issues.
VIP Task Manager is not online software but its database can be also reached through Internet. Almost all modifications and improvements added into such a system are made on unpaid basis, motivated by users' enthusiasm and interest, often without engaging careful testing and professional security assurance. That's why they seem to be a good and low-cost solution, but let's consider if using them is really a good idea. Even the best open source products cannot guarantee you qualified support for free, while having a lot of other hidden payments and problems. This is Windows-operated software, but if you seek for Mac operated solutions – you can consider VIP Task Manager as alternative solution that can be installed on Mac through Windows emulator.
Designed to boost individual productivity and foster team collaboration over an office network.


If you start creating special areas or columns for each status a piece of work can have, you might quickly fill your Taskboard with empty zones. People might lose track of where the task went (well, not really – but it does require more effort to locate it). That means that if you make a mistake, you can just unstick and re-stick the tape, though it will never be as easy as the first time around. Later on it will contract to its original length, unsticking and curling upwards, ruining all your great effort. Look for these packages of 10 rolls if you are going to build multiple boards for different teams: you get all kinds of colors.
It is at the bottom, but they said during the workshop that if they would have had more time, they would have refactored their taskboard and put it at the top. To compensate, they gave each story different colored tasks as we saw the Blue team did before. For example I use electric tape of the same color to create their taskboard, which gives them an immediate strong visual identity (see picture below).
Ideally they will jell and work cooperatively, otherwise at least you can visualize their work by putting up a taskboard for them.
The point here is that this was a Team that was not delivering all they started, and was dragging along open stories. In this case we will focus on the first definition as it applies to answering the following question: how easy is it to read the tasks on our taskboard? You shouldn’t need to write a lot of text if you understood the nature of tasks and how to use them in your process. Writing 10 words on a standard post-it in ballpoint pen in a text size that fills the post-it would result in a font that is too lightweight and disproportioned.
This means that team members might be able to read the taskboard from their desk, something desirable.
Both work finished the day before and work still in progress should be clearly indicated on the board. People from each group were not supposed to end up in the same team (this was a way of ensuring cross-functionality and cross-pollination). I cut the pictures out and finally I stick a piece of thin magnet to the back.  The result is really good and sturdy, hard to explain in writing but the pictures look great, are solid and stick well to whiteboards.
Many visual management ideas come from traditional Lean thinking and Toyota, but these techniques are also very popular within the Agile Software Development community. Another benefit of visual management -often overlooked- is that it can positively influence the behavior and attitude of team members, managers and stakeholders.
Most Agile teams recognize the value of information radiators and implement them to some degree in their processes.
The task board has the mission of visually representing the work that is being done by the team. If task boards (and other information radiators) are not an integral part of the project methodology, maintaining them might be perceived as overhead or duplication of work. There are no guidelines regarding the use of colors or materials, and no defined process for using the board. This tends to expose things, but it is done with ground rules that people find quite reasonable. These ideas also extend to Lean Product Development [2], but there are not that many examples or pictures out there.  The Kanban development movement -which is a relatively frontier area at the moment-  explicitly takes a visual approach to managing work, and everything I have seen features strong visual management aspects.
Still many users search for alternative task management software (for example, Google task management software, VIP Task Manager, etc.) because such products offer better functionality or user interface. That's why many users search for the best task management software that will fit their needs perfectly. If you are looking for task management software with best quality-price relation you have already found it.
Two basic types of such systems are PHP (web-based) systems and desktop-based tools (which require installation). Owing to the fact that usually open source task management software is designed in the module-based way – it is quite flexible and can be adjusted to suit different needs. Supports David Allen's GTD software (Getting Things Done) time management software system.Unlike other to-do list software, TaskMerlin task management software offers complete flexibility for naming, structuring, and viewing your tasks.
I prefer the much simpler solution of leaving the task in place and rotating status tags on top of it. Small is simple, small is beautiful.  So maybe you should pick a small goal, and make a small Team.
I will discuss some ideas for creating these sub-teams and for visualizing their work, while trying to keep and respect the spirit and vision of the one (big) Team.
They are value-driven teams, whereas other sub-team splitting strategies (component, skill, etc) create function-driven teams that invariably fail to deliver business value and create local optimizations and waste.
Another reason colors are good is that they are non-hierarchical, and people don’t attach themselves that much to a color. For example on this picture below, most tasks are either impediments or things that have to be delegated to people outside of the Team. Most likely what will happen is that people will write the 10 words in a very small font, thus rendering it illegible from the required distance. As an example, in the picture below, most desks are within reading distance of their taskboard. Asides from that restriction, people were free to self-organize and choose the team they wanted to be in.
Sure enough, it was an immediate hit… once people got past the embarassment of having their picture taken!
And there it stays for the rest of the day, broadcasting to the world that the team has finished some work. Team members were moving tasks to Finished during the day, and then at the daily standup they would forget to talk about stuff. The three most popular information radiators are Task Boards, Big Visible Charts (which includes burndowns and family) and Continuous Integration build health indicators (including lava lamps and stolen street lights). This results in boards not being updated and becoming out of sync with the work actually being done. As long as the average task size is around a day, you should be OK.) The goal is to see regular flow on a daily basis. But, understandably, most of the focus of Kanban at this point is being put on describing the more important Lean aspects of the methodology such as cycle time, single piece flow, limiting to capacity, etc. Also things task management software or GTD task management software should be mentioned as it shows tasks mostly as a plain list (categorized or prioritized). In other words, the functionality is predefined by desired style of work, and it can be extended though adding new modules – for example user may want to use it in a single-user regime or in multi-user regime to manage a workgroup, also user may want some industry-specific solution or solution with high customizability etc.
In other words we can say that freeware is good for those who would like to use it as a basis for creating own solution, but if you are not an IT professional and you want just to find some effective software without dealing with its improvement – you need to consider paid ready-to-go products. For example, I would not measure sub-team velocity, and I would make sure people rotate from sub-team to sub-team a lot. Each story has a little magnet indicating which team is working on it, but we also experimented with other visual elements like creating status tags of the color of the team.
But with this board at least the situation was kept clearly visible and the Product Owner knew perfectly well what was going on. With lots of tasks in the Finished column, it was getting difficult to remember which ones were new from the day before. Hudson displays a blue screen instead of a green screen when the build is OK.) Blue also has very good contrast with yellow, making it easy to visualize finished tasks from afar, as you can see in the above picture. In this article I will focus on task boards, since I find them the most critical and least discussed information radiator.
This might be because there has not been a lot of focus on their potential, or perhaps there are simply not many examples around on what makes a great task board. Sometimes people don’t see the benefits of having 1-day tasks and go for much bigger lenghts. This information can be as simple as notes and appointments, or as complex as multi-person, multi-year projects.
Too many areas and columns make people think about waterfall processes, even if they are not meant to be used. Almost no work is required and suddenly your visual management process includes a new status.
And if you have One Day Tasks, believe me, this is going to happen, especially with the most prolific developers who get a lot of stuff done. But there is no special reason for blue, and I have seen that some teams prefer using green for DONE. It seems difficult to achieve the benefits of visual management with work units of that size.
If I would have known at the time, I would have put WIP limits, because nothing was ever getting done here.
The idea was to come up with a foolproof process that would guarantee people would talk about everything they finished the day before without requiring a special effort on their part. The granularity is simply too big; not enough movement will be seen, not enough detail will be shown.
Product owners claim to be able to sniff trouble coming up immediately, by visualizing trends on the boards. The details of the work should be in the person’s head, having been discovered and defined by having conversations with the other team members. Note: This is actually the same physical whiteboard as pictured above… you are just looking at the other side! Built-in user-modifiable unit cost data in industry-standard CSI format covering general construction. Designed for flooring contractors, decorators, builders, remodelers, and do-it-yourself individuals.



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