However, contrary to what people might tell you, you dona€™t have to pit yourself against the clock, you just have to use a€?timea€™ efficiently. According to Ernst and Younga€™s Australian Productivity Pulse survey, a third of Australian workers waste almost a quarter of the time they spend at work, where the lack of productivity costs businesses more than $41 billion each year in wages alone.
Enhance your organisationa€™s time management abilities by shifting the focus from working faster to working smarter. Use a time-tracking app to close the gap between how long it actually takes you to accomplish tasks, and how long it a€?shoulda€™ be taking you. For example, Grammarly employees use Toggl to track work tasks versus personal tasks, specific projects, and any level of granularity in between.
While not all interruptions are pertinent, tasks requiring urgent action rarely pop up when ita€™s convenient. Assigning priority levels is next to impossible if youa€™re not aware of the priority on your current to-do list. Remember the Milk is a task management tool that can help you organise, prioritise, and quickly complete tasks. Research suggests breaks a€?actually save time and effort in the long runa€™, as fatigue can cripple creativity, problem solving and ultimately productivity. Avoid the common trap of devouring lunch at your desk, or eating on the fly and use a calendaring tool like Google Calendars or Microsoft Outlook to schedule a break.
You must push yourself to the brink of exhaustion and sacrifice your personal life to keep up with it.


Rather than blocking out all distractions, acknowledge and prioritise jobs and tasks as they appear. However, whipping haphazardly through tasks can increase the likelihood of errors and result in an even bigger workload at a later date. Working fast is good, working efficiently, is bettera€? a€“ Managing Director of R & G Technologies, Gordon Tan.
A free or commercial web-based time-tracking app like Toggl, gives you the ability to accurately track time, check records and generate data, off any device, from any location. Use them to accurately identify where you can afford to speed up, and youa€™ll ensure an immediate, positive impact on your organisation. Effectively prioritise these distractions as they appear, and you wona€™t have to worry about unchecked incidents escalating into problems later on. Instead of having your to-dos stored over multiple storage media, consolidate and organise them in a task-management application.
Since this isna€™t an option, use a task-management application to classify when you should ignore distractions, and when to embrace them head on. However, scheduled breaks recharge your depleted energy stores, giving you greater capacity to get things done.
Yet a survey by workplace consulting group, Right Management, found only one in five office workers take a lunch break away from their desk. Dona€™t worry about wasting time, simply sync these tools with your mobile devices, so no matter where you are and what youa€™re using, youa€™ll know when ita€™s time to start, and when ita€™s time to finish.


The brief rest will increase your performance, so you can spend less time a€?managing timea€™ and more time spending it productively.
Leverage technologies like time-tracking apps to identify where you a€?shoulda€™ speed up, and task-management apps to help prioritise distractions. Ignore the sadistic part of your brain telling you to work through lunch, and schedule a rest period. Track your time consumption to identify exactly what activities can be executed faster without a drop in standards.
It syncs with applications on the iPhone, Android platforms and more, and integrates with Gmail, Google Calendar and Google Maps, so youa€™re able to share and assign tasks, schedule reminders and geolocate tasks quickly, without having to open multiple applications.
Share your calendar with relevant individuals to ensure you wona€™t be disturbed, and youa€™ll notice youa€™re far more productive when your brain gets a chance to refresh. Once you and your staff are up to speed, youa€™ll begin to see the fruits of your labour, including better time management, improved performance and greater productivity across your organisation.



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