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I guess another way to look at it is from the perspective of team collaboration, and how teams organize themselves around certain projects they work together, and most importantly – what are the tools these teams are using to bring out the best of themselves? I’ve built up a reputation of these posts, for their concise and honest quality, but when I began researching the phrase project management tools, I was blown away by the amount of stuff that there is available. This led me to do some deep diving into the topic, and in the end – I was able to surface back with what I believe is a list of five, more or less essential, project management tools that every team should use and work with. Just short five months after the initial launch of Meldium, they were able to acquire 1 million in funding, which has helped the service to grow, and build partnerships with many recognized cloud services online. Why would you have your team manage dozens of different apps separately, when all of you can have one account to share for them all, this is the ultimate time management tool, as much as it is a collaboration tool. GitHub is the home of millions, upon millions of repositories, and has been established as the most popular open source code database in the World.
There is no doubt in my mind that GitHub is the key to great project management, and with that in mind – we can take a look at our next application, which is very much GitHub related. It’s a chat application for all of your GitHub reposotories, and you can easily share everything with your teammates. It is a BETA thing, but I see the potential, and feel like this was needed to mention, if only to spread the word!
In what seems like a funny coincidence, Red Pen was actually upgraded to a V2 just now (day ago), and now you’re able to experience the product on the homepage itself. You only need to try Basecamp for a few weeks, to understand the immense power it has over getting things done in as efficient way as possible. You get to try it out for 60 days, at no cost, but you might as well commit to some open source to-do list managers and see how those work out for you.
The content written by this author is still frequently updated, but due to some changes in the past, all new content published by this author is being done so under a new username. Kanban Tool – easy way to plan, organize, collaborate on work to do with team members, and to measure the performance. You seem to forget most popular free (freemium) team project management solutions, namely Bitrix24 and Asana. Node.js or most commonly know as Node, is a JavaScript platform that allows you to build large scale web applications.
Coding in Python is not hard, in fact - it has been acclaimed as the easiest programming language to learn for a long time.
Ruby is one of those programming languages that have been around for many years, twenty in this case. I think it was late August, 2011 - Twitter finally decided to open-source the Bootstrap framework for front-end developers.
Your online business needs to have a way for your customers to get in touch, and what better way of doing that if not in real-time?
All readers of CodeCondo are entitled to our free web development and web design courses over at Eduonix, our sister company.
At DG Professional Interiors our project management team is the key to our successful completion of any job. Our Project Managers will meet with you to understand your specific requirements, produce a detailed project programme and once everything is agreed, make sure everything is kept on course throughout the duration.
All those who have been involved in a project will agree that making a project succeed is not simple. In the last decades, projects became increasingly common in the water and sanitation sector. Any task that requires some preparation to achieve a successful outcome will probably be done better by using a few project management methods somewhere in the process. BERR- DEPARTMENT FOR BUSINESS, ENTERPRISE AND REGULATORY REFORM (Editor) (2007): Guidelines for Managing Projects.
The gurus, who developed the fundamentals and best practices of quality management (such as William Deming, Philip Crosby, Joseph Juran, and many others), provided Six Sigma definition and made detailed prescriptions for successful quality improvement programmes. Everything that a business organization carries out can be regarded as a process (or part of a process).
Many processes in business are prone to being affected by special causes that undermine the overall process performance and break client expectations.
Six Sigma can be defined as a project management methodology that determines how to improve the quality of products or services produced by a business organization through the removal of defects and errors.
The method is about ensuring continuous improvement to eliminate process waste and inefficiency, thereby increasing client satisfaction and improving employee performance. Managing a Six Sigma project involves following a certain sequence of steps or a life-cycle that breaks down a process to be improved into components with the expectation of quality enhancement within each. Best practices of traditional project management are widely used and followed throughout all sectors and all types of business, as they have been among the most pivotal managerial tools for years.
In truth, traditional PM and Six Sigma cycle have many similarities, for example: both focus on identifying problem areas, developing feasible solutions, allocating resources, setting priorities, others. For example, one of the CSFs in call center might be, implementing a client support system in a way that reduces dropped calls. In 2005, the Project Management Institute (PMI) undertook a review of how leadership styles of traditional project managers impact success rate and whether leadership can be regarded as a critical success factor. Use formal agreements that authorize the leader to take full control over HR for the duration of the project life-cycle. Be open and oriented to human relations, giving the team credit for good work and letting them know the significance of their contribution to the project. Leverage a range of effective motivational techniques and remain observant of each employee’s contribution. A good leader provides effective control and coordination for teams, ensuring success of collaborative effort. In traditional project management, selection of the right team which is properly developed and motivated is critical to success achievement. In the practice of successful Six Sigma process improvement, it is preferable that the project leader is trained to green belt or black belt level. Managing Six Sigma project involves selection and coordination of cross-functional teams which must focus on the same superordinate goals. The success factor determines authoritative statements and fixed, step-by-step sequence of activities to which group members need to adhere in order to ensure team efficiency and effectiveness. Team members who are located in the same office area earn more chances for success at work.
The literature and research findings on Six Sigma project management prove that top management support is prominent as a critical success factor. Large empirical studies conducted by the American Society for Quality (ASQ) confirm that sustained success of Six Sigma in project management largely depends upon whether an organization establishes programme management to align its ongoing projects with the business objectives. According to recent research conducted by iSixSigma analysts, there is a set of success factors that relate to the project setup characteristics. An inspiring vision of what the project is to achieve substantially impacts success rate, because vision statement serves as a clear guide for the team to focus on right course of action. An organization gets more chances for success when it has all necessary resources available to begin a quality improvement process. Without stimulated desire and energy in people involved in project there is little chance of success.
The urgency of the work that must be done defines Six Sigma success, and a well-designed and accurately estimated schedule determines optimal durations for project activities. The lack of effective communication in between the team and target stakeholders at the setup stage will cause poor change control and misunderstandings, which in turn result in failed collaboration and knowledge exchange. As a discipline, Project Management developed from different fields of application including construction, engineering and defense.
At the same time, technology for project cost estimating, cost management, and engineering economics was evolving, with pioneering work by Hans Lang and others. In 1969, the Project Management Institute (PMI) was formed to serve the interests of the project management industry.
The International Project Management Association (IPMA), founded in Europe in 1967, has undergone a similar development and instituted the IPMA Competence Baseline (ICB). Complete project managers build upon the foundation established by PMI’s Guide to the Project Management Body of Knowledge. Project management competence is the ability to perform a specific task, action or function successfully. Every problem has causes and effects.  In order to make a convincing argument that a project is required to solve a particular problem, it is beneficial to include the causes and effects of the problem in the definition. A Vision Statement is a vivid description of a desired future state when the project is successful.  It is unique to the project and stakeholders know when that new state is realized. A common shortcoming is to focus on a benefit you are providing (an output) and not articulating the benefit of the benefit (the outcome—value in business terms).
A student asked, “In one project management class, it was emphasized that the project manager cannot make certain decisions.
Producing unique project results is the aim of the project management process, spanning the gamut from initiating to closing each and every project. I agree that a Project Manager needs to have a solid understanding of project management skills. This work is licensed under a Creative Commons Attribution-Noncommercial 3.0 United States License.
This article depicts the best practice approach for integrating Agile approaches and specifically Scrum development with traditional overarching linear approaches, specifically waterfall methodology. The first wave of failed Agile-Scrum implementations brought about an even stricter admonition, based on an unwavering belief from Scrum zealots. The concepts which are presented and embodied in Agile-Scrum are too good to be ignored; however implementing it outside pure software development requires adaptation.


The main hurdle in achieving the benefits of Agile- Scrum outside software development is integrating it with existing control mechanisms. Big global corporates – in these hierarchical matrix organizations, top down portfolio control is the rule of the day.
Highly regulated industries – some industries are required by compliance and governance bodies to have a strict binding control mechanism. Complex predefined products – some integrated products which include both hardware, software, imbedded and more are developed as a contract with an end customer under a predefined set of requirements. Generic IT departments – much of the daily and weekly activities in maintenance driven IT departments is ad hoc. Naturally – many times the four discrete categories detailed above, actually mix; so it is common to find a complex product in a global big corporate which is required to comply with firm regulation.
Based on practical experience, the recommended method to tackle these scenarios and others is by empowering the Agile PMO to act as an enabler, driver and translator between the emerging Agile-Scrum teams and the Linear Waterfall elements. Summarizing – In my book about the Agile PMO I describe how PMOs can succeed only if they create and enhance value through smart portfolio selection (more about that in a future white paper). Top 10 Home Investment Ideas for the Novice InvestorEmotional Intelligence Part 1: How emotional are you in making tough business decisions? None of the information contained herein constitutes an offer to purchase or sell a financial instrument or to make any investments. By aggregating and monitoring accounts across any web service, it frees your people from tedious account management.
You can build projects, and then you and your teams members get to collaborate on that project, exchanging ideas, sharing new code and generally brainstorming of what is possible. Yes, there have been some recent news on sexism, but whether that is part of your project – is up to you to decide, and of course, there have been some major security breaches, all taken care of. This makes for much easier tracking of what is going on, and there are plenty of features to get addicted to it. In February, 37Signals officially become Basecamp, and now the team is putting all of their focus to making this platform more amazing than it already is. I would like to recommend another project management tool for development team is Proofhub. Best part of this tool is that it is very intuitive and loaded with awesome features like time tracking, gantt chart, proofing tool, group chat and lots more.
We work very closely with the customer to make certain the project is delivered on time, within budget, ensuring that the right specification and quality standards are achieved from the manufacturing stage, to on-site installation. I can give them my wholehearted genuine and warm endorsement as nice people who deliver high quality work at a fair price".
The difficulties are manifold: delays, excessive budget over-runs, inadequate results, dissatisfied end-beneficiaries, high stress among the project team and other undesirable outcomes. Project management methods can help in the planning and managing of all sorts of tasks, especially complex activities.Project management techniques and project planning tools are useful for any tasks in which different outcomes are possible ? where risks of problems and failures exist ? and so require planning and assessing options, and organising activities and resources to deliver a successful result. In the case of small organisations to cover the cost of one project manager is a huge overheadProject management introduces another layer of communication between management and team members.
The definition and implementation of Six Sigma method within business environment let establish the DMAIC cycle and follow best practices of quality control and assurance. The purpose of Six Sigma method is, provide an improvement mechanism to change a process or its component for higher effectiveness and efficiency.
The method of Six Sigma in project management determines a set of best practices to change a process for better through eliminating defects and errors. The method involves developing a business management strategy which is then implemented by groups of people within the same organization who are experts in various knowledge areas. A person or organization assigned to the role of Project Client will require greater process performance, reliability, on-time delivery, competitiveness, and more. Quality will be the major parameter against which to look at the project from the client’s perspective. Then the personnel will be provided with incentives and opportunities to focus on improving their talents and abilities, thereby enhancing individual performance and satisfying the customer. The project aims to improve all process components, so that the related financial and social impact will be addressed.
Meanwhile, Six Sigma method is becoming more and more popular among companies that tend to find a solution that combines a robust quality improvement methodology with a sound project management process. Any project activity impacted by CSFs requires immediate attention and excellence in implementation in order to ensure the achievement of one or more intended objectives.
Another example: for a financial institution that wants to improve loan application process CSF might be, designing an online loan application form that reduces errors at any stage of the process, including Submitting, Reviewing and Approving. This dilemma is that while a project leader is authorized to direct and coordinate team members, these team members are acquired and assigned by a functional manager who is not often familiar with the approaches to be employed within Six Sigma project environments. By ensuring adequate orientation and training of team members, the project manager can prevent failures during the setup stage and subsequent stages in the life-cycle. Team members should undergo Six Sigma training and develop their skills prior to commencing improvement work. Such goals are urgent and important to all team members and require the groups to work jointly in order to complete those goals and deliver the project as expected. Team rules and procedures enhance the level of group collaboration and lead to greater goal achievement. Co-location or physical proximity enables frequent and conducive interactions between the employees, leading to better implementation of quality improvements.
This CSF impacts the level of many project variables, including resource availability, organizational structure, team skills, stakeholder involvement, etc.
In this regard, Six Sigma programme management serves as a high-ranking support tool that enables senior managers and sponsors to impact project success strategically. The vision should be formulated by the sponsor in close collaboration with the appointed project leader and a stakeholder reference group. Resource availability is identified as a root cause of failure in any type of project, including process improvements.
In the United States, the forefather of project management is Henry Gantt, called the father of planning and control techniques, who is famously known for his use of the Gantt chart as a project management tool, for being an associate of Frederick Winslow Taylor’s theories of scientific management, and for his study of the work and management of Navy ship building. Again, in the United States, prior to the 1950s, projects were managed on an ad hoc basis using mostly Gantt Charts, and informal techniques and tools. The premise of PMI is that the tools and techniques of project management are common even among the widespread application of projects from the software industry to the construction industry.
The focus of the ICB also begins with knowledge as a foundation, and adds considerations about relevant experience, interpersonal skills, and competence. We live in difficult business times, so organizations are looking for competent project managers. The agile PMO, properly defined, can be positioned to secure Agile-Scrum benefits while maintaining the necessary overarching control. Of these, in last 5 to 7 years, Scrum has gained the most popularity resulting from a combination of simplicity, ease of use, and effective public relations. The main assertion has been that failed implementations are a result of partial embracing of the true scrum spirit and the full benefits of the approach can only be attained if the entire organization is reengineered. These control mechanisms are stipulated due to various organizational prerequisites and are normally actualized by using the Linear Waterfall approach and methodology. These can be for example medical equipment, aircraft, and pharmaceuticals research and product development business units.
In these cases the degree of requirement flexibility is small, though larger than what is anticipated initially. Empower your team and yourself to choose the appropriate mix of approaches that enable product delivery.
With the emerging of Agile approaches and specifically Scrum methods new opportunities have become apparent. Engineering) has been providing operational, organizational and management consulting and training for over 15 years. Administrators can easily onboard new people and users can see, share and log into their apps from a central dashboard. In contrast to many others avialable on the market, it provides all the tools, which are needed to run the business correctly.
I’ve seen it both ways and have had great success where the PMO is seen as endorsed by senior leadership. Therefore, the purpose of these project management guidelines is to help you to organise, plan and control your projects to make sure you do not encounter these difficulties. Instead of having the information flow directly from functional managers down to the team members and back up, it’s all funnelled through the project managerInstead of just “getting the project done”, which is the whole point of project management, some project managers have become so focused and so obsessed about the methodology that the latter has grown to be the “end” rather than the “mean to the end”.
Many companies today prefer this method to traditional project management, regardless of the failure rate that ranges from 35% to 75% of all Lean and Six Sigma projects. The methodology was originally implemented by Motorola in early 80s, when the corporation wanted to formulate a strategy which could minimize the risk of project failure in production process. The approach involves that business processes (production, selling, negotiating, and the like) need to be characterized against average performance and variation, so that decision makers will use these measures to figure out how the processes can be performed in an optimal way (equal or greater than the average performance level) and at the expected value (with minimal variation). Its ultimate goal is to achieve the expected performance and minimize the variability of a process to ensure this process delivers an outcome that meets client specifications and financial projections. Each expert group carries out the allocated job in an effort to complete the entire improvement project and meet the financial milestones. Six Sigma approach focuses on delivering the expected results that ensure customer satisfaction. Alternatively, while the focus is placed on process quality, the project can be measured and evaluated from the outside-in (or in terms of the client’s needs). It is important to method success that each participant involved in quality improvement implementation has a well-defined role with measurable targets.


It considers all possible value-added steps that could provide the highest possible reduction in process variation. Below on the picture you can see the comparison by such parameters as Scope, Schedule, Cost, Objective, Deliverables, Body of Knowledge. Meanwhile, PMI also noted that the project managers have to overcome some authority barriers to their leadership approaches in order to influence success rate. The leader does not select team members, and this fact creates a gap in leadership and authority.
By garnering support from the highest-ranking executives and sponsors, the project manager gets the ability to make decisions that extend project scope, involve greater budgets, and increase authority. This tool lets combine smaller parallel projects into larger programmes which are managed under single risk management practices, change control processes, and quality assurance procedures. This stage determines the boundaries between planning and estimation on one side and execution and delivery on the other.
Motivating a team means manipulating both conscious and unconscious factors to intensify the team’s need for greater performance, provide an incentive or reward value of the goals accomplished, and consider the expectations of each individual.
His work is the forerunner to many modern project management tools including the work breakdown structure (WBS) and resource allocation. AACE has continued its pioneering work and in 2006 released the first ever integrated process for portfolio, program and project management (Total Cost Management Framework). In 1981, the PMI Board of Directors authorized the development of what has become A Guide to the Project Management Body of Knowledge (PMBOK Guide), containing the standards and guidelines of practice that are widely used throughout the profession.
Throughout the journey, seek best practices in each phase of the project life cycle and apply them. For me, understanding how these different areas integrate into a holistic approach to managing and leading projects is what I find interesting and consider crucial for success.
Scrum success in software development organizations has been a powerful driver for roll outs across products, industries and businesses.
This fanatical attitude left many project teams across organizations big and small, struggling with their already idealistic implementations. Specifically the inherent Agile plan-free concepts, make Agile-Scrum difficult for the organization to swallow.
While individual teams might operate Agile-Scrum, the development process must follow a rigid Linear Waterfall approach method for traceability and governance. The concept of a fully flexible backlog of Agile-Scrum suffers considerably in these cases. Integrating them into an existing control structure – typically presented by a waterfall lifecycle – can be frustrating. The material on this site may not be reproduced, distributed, transmitted, cached or otherwise used, except with the prior written. Projects are characterised by four features: a group of people, a goal, limited time and money and a certain level of uncertainty regarding whether the goals will be achieved.
This makes it even more difficult for projects to succeed, compared to projects in which commercial aspects play a part.
This jeopardises the delivery of the project and causes missed opportunities as project managers become so closed and so protective their own methodology that they refuse to experiment with another one that might be faster and better for their current projectSome organisations, when adopting project management, suffer from non-creativity, which can be either technical or managerial. PDFThe purpose of these project management guidelines is to help you to organise, plan and control your projects.
Furthermore, those companies need to consider the critical success factors and find out how to perform their improvement programmes using the popular approach. Since that time, Six Sigma cycle has been adopted in other business processes, and today it is widely used by businesses to identify and eliminate the causes of lower process performance and to minimize process variation.
Project-oriented organizations consider it the philosophy of making change to a process through statistical quality control and performance improvement.
Then the projects are more likely to be delivered on schedule, within budget and to client specification.
When the project setup stage finishes, the team can proceed with performing the work according to the plan. Randy co-authored Creating an Environment for Successful Projects, Creating the Project Office, Project Sponsorship and The Complete Project Manager.
Some have been figuring out on their own, how to combine the contemporary and traditional worlds. The concept of time boxing and no interference is difficult to maintain in these situations. Thanks to the app you can also chceck out updates of the project – the progress, time and costs which they are generating. Project managers are involved with all of these aspects, which makes supervising and directing a project anything but an easy task. Project management imposes deadlines on staff, which have to work as fast as they can to finish their tasks on time. PDFBERR- DEPARTMENT FOR BUSINESS, ENTERPRISE AND REGULATORY REFORM (Editor) (2007): Guidelines for Managing Projects. They cover policy issues, management approaches, technology selection and financing mechanisms. PDFThis project management tutorial is intended for anyone who is involved in or will be involved in projects that take place within or are conducted in association with DANS (Data Archiving and Networked Services). The tool considers the sustainability of institutional, management, financial, technical and environmental factors. This philosophy involves combining various specialists into project groups for in-depth expert analysis and better decision making.
As an executive consultant, trainer, speaker, and professional facilitator, the Englund Project Management Consultancy helps discover and create organic systems to achieve more from project-based work, using assessment, systemic inquiry, multimedia experiences, and interactive dialogue.
Unfortunately, most of these organizations were not structured in a way that supports the Agile-Scrum approach and methods.
Other teams have completely abandoned the Agile-Scrum concepts reverting back to the traditional linear waterfall approach and method. Following these lines will help you to maximise the potential for your projects to succeed by helping you address each element of your project at the right time and to the right level of detail for the size and complexity of your project. The text, however, has been prepared in such a way that it can be used by other organisations, particularly those in the non-profit sector, that use project-based working methods. Even more so, scrum in its raw and pure form is not suitable for the majority of organizations. Yet other teams, ridden with guilt, manage Scrum by name only, and hiss vehemently at any project management proponent who is unfortunate enough to advise on re-embracing Agile in a more cognizant approach. PDFMANAGING PROJECT RISK (Editor) (2009): Importance of Gantt Charts in Project Management.
PDFThis paper gives a description of the process required to coordinate the human resources in a project. A new treatment system has been implemented, a training course has been carried out or an assessment has been done. Amman, Jordan: Inter-Islamic Network on Water Resources Development and Management (INWRDAM). Even if the desired goal is already being reached, it is uncertain whether it will be achieved within the available budget or within the proposed time. It is not unusual for a project to take three times as long and to cost twice as much as originally estimated. PDFPROJECT MANAGEMENT LEARNING (Editor) (2010): Advantages and Disadvantages of Project Management. The control factors appear in project plans, progress monitoring and project reporting.Managing Time(Adapted from BAARS 2006)The time factor manifests itself in a project in the form of deadlines for tasks and the amount of time that these tasks may take. A WBS is a decomposition of the tasks that must be completed in order to achieve the project result, such as Work Packages or Activity Packages.
Developing a time schedule requires knowing the amount of time that is needed for each task, who will complete each task and when.
One frequently used tool for planning time is the bar chart or Gantt chart.Gantt chart or bar chart, which is commonly used for time planning.
Source: BARRETO (2010)The Gantt chart is a specialised bar chart used to provide a graphical overview and schedule of all tasks to indicate the work elements and dependencies of project.
The length of each bar is proportional to the time value necessary for each task on the work breakdown structure. The final product illustrates the schedule of a project (MANAGING PROJECT RISKS 2009).Managing Money(Adapted from BAARS 2006)The money factor manifests itself in the project budget.
The management of money within a project involves ensuring that the costs remain within the budget. Given that the majority of the costs in most projects are comprised of labour costs, the factors of money and time (the number of labour hours) are closely intertwined.
When managing a project, it is particularly important for quality requirements to be determined, agreed upon and recorded in writing during the definition phase. This can allow the project team to prove that they have carried out the project according to specifications. In the narrowest sense, team management involves determining who will do what from the list of activities.



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