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In this post I draw on some project management techniques that I routinely use in my day job to help set up my new WordPress blog.
Dear readers, you may know me as a travel blogger but I also have one foot in the world of Project Management. At first the task of moving my blog from Blogger over to a self-hosted WordPress format seemed daunting. This is where project planning can help to bring order from the chaos and leave you feeling more in control. Once you have a list of all the activities and tasks in your Work Breakdown Structure, you can make a Schedule. Your Work Breakdown Structure and your Schedule make a major part of your Project Plan, but there are a few additional things you might want to consider.
Thanks for your information about this planning tool Tom, I thought that it was only me that loved to plan these things, although sometimes my plans get overtaken by all the other things in my life. A web project plan tends to be a much more fluid instrument than you would find on other projects. Therefore whilst you may know how to write a project plan, when it comes to the web projects you need to be even more creative, especially since project stakeholders have a nasty habit of suddenly requiring you to deliver to even tighter deadlines than oiginally stated. For example my project was in system testing when the project stakeholders decided we had to bring in the next milestone to de-risk the press launch. Remember if you over complicate the plan you and you alone will have to update it each time a re-plan is required.
Make sure you get Project Stakeholders to make firm decisions on key functionality before starting development, otherwise with an Agile approach you will find your development phase never-ending.
Never under-estimate the amount of time required by Creative to get the GUI (Graphical User Interface) designed and more importantly approved by project stakeholders.
As publishers of desktop Project KickStart and online Webplanner, we are pleased to provide free, high quality project management templates and tools based on project management best practices. Bring your marketing strategy into the 21st century using social media, blogs, news releases, and viral marketing.
Inspired by the cold winter weather at the end of 2010, this template will help plan your next ski trip, so you don't forget anything.


A project is a distinct piece of work that will deliver something at the end, in my case a new WordPress blog. A year’s worth of posts to move, not to mention with all that techie stuff with servers and HTML, and learning a new blogging platform.
This is really a list of all the things you can think of that need doing, organised into different areas of work. The most widely used tool for setting up your schedule is called Microsoft Project and most often a Project Manager will use a view which has the Timeline across the top, and project activities and tasks represented by bars across the page. For example, I can’t link my hosting account to my domain name until I have registered my domain name. Communicating to your Stakeholders. Stakeholders are anyone who may have an interest in your blog, such as readers, journalists, advertisers. Just be thankful you didn’t have to sit endless Project Management Qualifications like I did, to learn these easy techniques for your blog.
One of our main goals is to keep it simple which enables anyone to start working on a project plan without much difficulty. This is because scope is often uncertain, timeframes tight and resources are matrix managed.
This means your plan will contain a number of overlapping phases such as short development cycles often overlapping with testing phases as demonstrated in the example below. The bad news is that on web or E Commerce projects there tends to be no contingency other than weekends being worked. These templates can be used with very little editing, or they can be customized for your organization, depending on your project management needs. Then download a project template below, and begin modifying it to suit your project's needs. Use this template to keep your main characters on task and overcoming obstacles in the nick of time.
I wrote it at a time when I had just moved my Heatheronhertravels site from a Blogger platform over to WordPress and was trying to work through all the different tasks I would need to cover.
This is different from the ongoing work you might do to improve your blog once it is set up, such as building up your readership.


You can start with a blank piece of paper, writing down the different areas of activity and then breaking them down further into the smaller tasks. Other tasks can run at the same time, for example I can be choosing my WordPress theme at the same time as setting up my hosting account. An Issue is something that has affected your project and may be a problem, a Risk is something that might happen.
All of which means a web project plan constantly changes either due to updates or re-plans. This means that should one phase slip it tends to result in a day on day slippage for the entire launch date! It is better to start testing as soon as possible so you know how big a problem you are looking at.
You may find that some of these activity areas are ones you want to subcontract, such as designing or customising your theme or website.
You can see a simplified version of my Project Plan below – click to enlarge and see more detail.
For example I know of one internet project which has gone through 6 re-plans before even reaching the development stage!
You can take a look at my Work Breakdown Structure below – click to enlarge and view in more detail.
An example of an Issue is that I may not have the time or skills to customise my site, but I can manage this by employing a developer to do it for me. An example of a Risk is that I could lose my readers because they don’t know where to find my new site, but I can manage this by the communictions I do and the way I direct readers from my old site to my new site.



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