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A business letter can be termed as a mode of communication in which some information is illustrated in a professional manner. The key focus of any business letter is to convey the exact business related information to the receivers.
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Assess your current financial situation to help you plan for the future with our Debt Reduction Plan. The Canadian Payments Association (CPA) announced in January 2005 new specifications for personal and business cheques. If you ordered cheques from RBC Royal Bank® or Davis+Henderson after April 2005, your cheques already meet the new standard.
Financial Institutions recognize that some a€?old formata€? business cheques will remain in circulation beyond this deadline, and they will continue accept them until further notice to avoid potential disruption to customers. Personal clients with a€?old formata€? cheques can continue to use them until their supply is depleted. The new Canadian standards are intended to ensure that cheques can leverage all new and emerging image technologies. Arrange with your RBC representative to have your new cheque stock tested against the new standard. How do these changes affect me if I order cheques from RBC Royal Bank or Davis + Henderson?
What if I’m managing a personal account and issuing cheques on behalf of a not-for-profit organization like a local athletic team or social club? What about clients including transaction code 45 when they order new cheques to comply with the Canadian Cheque Standard 006 requirements? What should I do if I receive cheques from my clients that don’t appear to meet the required cheque standards?
Business cheques not meeting the new cheque specifications may not be able to be imaged and may not work with all new imaging features as they become available.
Be sure to provide a minimum of 10 samples of your new cheques to RBC so we can confirm that you’ve successfully adopted the new standards. If you use a financial software package to produce cheques, contact your vendor and ask how they’re preparing for these new Canadian cheque standards.


You’ll need to revise the date format, standard positions of certain fields, and review the fonts. If adjusting software is not feasible, you might want to consider ordering cheques directly from RBC Royal Bank or Davis + Henderson. Some of the traditional paper-based security features may not be visible on cheque images; however, these may still serve to protect against counterfeiting or alteration of cheques.
Introduction of this new code, which is part of Canada's new cheque standards, is designed to facilitate business clients writing cheques on US-dollar accounts that are drawn on a Canadian financial institution. If adjusting your software or working with your printer isn’t a feasible option for you, consider ordering cheques directly from RBC Royal Bank or Davis+Henderson. Business letters can be issued between two companies or between a company and their customer base. In business letters, either completed transactions can be mentioned or new demands are expressed. The CPA extended the transition period by introducing a grace period for business clients that ended September 2, 2008. If the date format is MMDDYYYY or DDMMYYYY or YYYYMMDD, your cheques meet the new standard.
Cheques not meeting the new standards a€“ whether involving the date format or other aspects a€“ may not work with all new imaging features as they become available. By ordering cheques through RBC and Davis + Henderson, you’re guaranteed that your cheques meet the new standards. Or contact your software provider or printer to see what preparations they’ve made for the new cheque standards.
By transitioning to the new cheque format businesses will be ready to reap the benefits of cheque imaging within their own organizations.
To ensure information appears clearly on an image of your cheque, use dark blue, black or dark purple ink. Or contact your vendor to ask how they’re preparing for the new Canadian cheque standards.
These cheques automatically feature the new standards so there’s no testing required. For other aspects such as background screening and reflectance, the CPA has adopted American National Standards Institute (ANSI) standards, where possible.


Clients who frequently write these type of cheques may know these as "non-par crossed" items. For business clients that print their own cheques, or have these printed, they will need to ensure Transaction Code 45 is included in the MICR line by September 2, 2008. These cheques automatically feature Transaction Code 45 and there’s no testing required.
Or you can skip testing if you order cheques directly from RBC Royal Bank or Davis + Henderson as these cheques automatically feature the new standards.
If cheques are ordered directly from RBC Royal Bank or Davis + Henderson, you don’t have to do anything. Bringing in Trans Code 45 will help reduce, if not eliminate, the number of items cleared in the wrong currency.
Business clients with an RBC relationship manager may also want to consult with this RBC contact about Trans Code 45.
All Financial Institutions continue to work closely with their business clients to ensure all cheques meet the new standards by September 2, 2008.
Senior officer, executive or a business student must know each and every details of a business letter format.
People will keep faith on you and will not think that this is a spam coming up from a fake id.  So business letters should always be properly written so that the receivers understand the message instructed in the letter. Cheque stock will also need updating to reflect the new requirements for printing on the back of cheques.
As well, certain techniques such as inverse printing that may interfere with image or data capture are no longer permitted.
A business letter format may contain address of the sender, sending date, proper salutation, body, closing part, appropriate punctuations and font style.



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