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I am having trouble knowing how to change the graphic image from Black to white in Photoshop elements. Out online ticket sales and donations are seamlessly integrated into your website with the lowest credit card processing rate. Planning a reunion can be a challenging and daunting task, however armed with this book, we guarantee to help make your job a lot easier. The suggestions in this book apply to a reunion with as little as 50 classmates or more than 500, and they are valid if you are planning a 5-year reunion or a 50-year reunion.
In the following chapters, we provide you with critical information needed to keep you on track and on budget so that you can have the best reunion possible.
High school reunion planning in the 21st century has been greatly facilitated thanks to the internet.
The best way to correspond with classmates is through a reunion website that acts as a communications center where you can disseminate important reunion details, collect information, sell tickets, create a buzz, and so much more.
In the past, creating a website required someone with the technical knowledge and skills of an experienced computer programmer. The first step in planning your reunion involves evaluating if there is enough interest in having a reunion. To know if you have the prerequisites for a successful reunion, you should know if you will be able to form a committee. If you can get a committee together and you are commemorating a milestone reunion, your chances are pretty good for generating a lot of interest in a reunion.
Reunions are about nostalgia, so putting up a lot of pictures and stories from high school is highly recommended. You should post a message that tells visitors you are in the early stages of planning the reunion. If you are planning a reunion of a significant size, you may want to create business cards with the name of the school, the reunion year, and your school mascot on them.
Going back to your high school will achieve several objectives, some of which will be immediately useful and others that will help you later on.
You are looking to create a diversified group of people who weren’t all part of the same crowd back in high school.
This is a task that will be shared to a certain extent by all committee members and each classmate that is planning on coming to the reunion. You will want to assign particular tasks to committee members that have experience in that area. The Planning Committee can include as little as one person (not highly recommended) or several people, and it can include sub-committees as well.
How many committee meetings you have will depend on several factors, such as how much time you have left before the reunion, how big your committee is, and the size of the reunion you are planning.
Committee meetings are only useful if they have a specific purpose, so be very organized and come prepared with an agenda that has been distributed to the committee members beforehand. Although some committees attempt to plan everything as one unit, it can be far more effective to break this unit up into smaller groups, or teams. You will always get better results when you assign tasks with specific goals and deadlines. Many people want to know the best way to handle registrations, sell tickets, and manage RSVPs for their class reunion. If you are using a reunion website, you do not have to use the RSVP page, but it can give you more information for planning purposes.
The concept behind the RSVP page is to that it gives you an idea of how many people plan to attend the reunion. People who have registered on the website either on the Classmates page or via the Guest Book but have not RSVP'd or bought a ticket. These people have RSVP'd and said they will come to the reunion but they have not bought a ticket yet.
When planning a reunion, people often wonder who will pay the deposits needed to hold the venue, caterer, and other services that require early payments for reservations. Open a reunion bank account with joint authorization for two committee members (we recommend the Chair and the Treasurer). Make copies of all checks received before depositing them, and all checks written before sending them. In the early stages of planning, create a preliminary budget in order to determine the scale of your event. 40% of your class X 1.5 for guests, multiplied by the ticket price $75 (as an example) provides your main source of revenue. At the first or second meeting, members of the reunion committee should buy tickets for themselves and their dates. If you don’t book a hotel or restaurant, remember to budget for caterer, tables, linens, tableware, dance floor, waiters, bartenders, chairs, audiovisual equipment, easels, and liability insurance.
The preliminary budget example on the previous page shows expenses and expected revenue on budget, which is where you want to be. The budget is fluid and you can adjust as you go along based upon how much money you raise. Many classmates who intend to come, will wait until the last minute before buying their tickets. Some committees ask classmates for non-refundable deposits towards their reunion ticket, one year before the reunion takes place. The downside of saying that deposits or tickets are non-refundable is that it encourages people to wait before buying their tickets.
There are two types of donations; cash and anything else that you can use or give away as a prize.
You can ask classmates for general cash donations towards the reunion, and the best way to do this is on the website.
You may find that there are some classmates that have done exceptionally well who want to give money back to the place where they started to become the successful person they are today. Donations can include everything from postage to balloons to prizes and items to be given away at a silent auction. Depending on when you are having your event there may be room for negotiation (if it is not at a busy time of year for the vendor). This requires some effort soliciting donations as well as setting up displays of the auction items at the event. You will need a sheet of paper that describes each item with space for people to write their name & bid amount. This requires almost no effort, and can be arranged at the last minute, as long as you have a roll of tickets on hand.
This is where people can enter their contact information, upload two pictures (Then and Now pictures) and tell everyone what they’ve been up to.
Pay tribute to those classmates who have passed away using one of the Extra Pages in your Control Panel. This is a place where alumni can catch up with each other before the reunion, and use after the reunion to stay in touch. Offering classmates the ability to purchase tickets online with a credit card is a great way to increase attendance at the reunion and reduce your workload. Another fun and entertaining exercise for visitors to your website is to have their memory tested.
When you first start planning the reunion, many classmates will be reluctant to buy tickets.
A very important page that conveys a variety of key details regarding hotel accommodations, recommended restaurants, things to do and links about the city where the reunion is taking place.
Here classmates can post life events: engagements, marriages, new babies, grandchildren, honors, awards, etc. Include humorous lists on how to behave at the reunion, what not to do, how to mentally prepare. Activate your Who’s Coming page so that others can check and see who is planning to attend. How you correspond with classmates will depend on how successful you have been at collecting information.
Anything sent by snail mail should include the logo or school mascot on the envelope, or you run the risk of it being written off as junk mail. Save the Date cards are usually sent by post, as you may not have peoples’ email addresses at this point. If you are choosing a popular location on a holiday week-end you will need to book your venue at least 12 months in advance. It is one of the easiest and most popular ways to make money online today that I am surprised many people aren’t doing it. While it seems like it is a great money making opportunity, I advise that you proceed with caution.
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In order to post comments, please make sure JavaScript and Cookies are enabled, and reload the page. I love these…I made one for my daughter to give to her teacher for Christmas and she loved it! We will address all of the elements that are critical to having a successful reunion from start to finish. Most reunions occur around milestone anniversaries such as the 10-year, 20-year or 30-year mark, although odd-numbered years work as well.
The World Wide Web has made it much easier to search for classmates, vendors, favors, and do all kinds of research to help plan the event. With the increasing popularity of social networks such as Facebook, LinkedIn, and Twitter, there’s a whole new way of getting the word out. To ensure you have sufficient lead-time, you should ideally start planning 12 months in advance of the event. This requires that someone take the initiative to get the ball rolling (which is most likely you, if you are reading this book!). This is not absolutely necessary, but if you are planning a reunion entirely alone you will need a lot of free time. There is a natural tendency for people to want to reacquaint with old friends and see what paths people took since having graduated from high school. Invite everyone who visits the website to register on the Classmates page and to tell their friends about the website.
If so, contact that person and try and join forces or decide which reunion will be planned. This will help spread a wider net when trying to locate people, and when encouraging people to attend.
There is a lot of planning needed for the event since it includes the actual reunion and everything that happens that night (detailed in Part IV).
It is easier to manage smaller committees, but larger ones benefit from having more people to get things done.
Anyone in the entertainment, hospitality or food service industries would be a great asset in planning the event. Everyone 11 should know what their responsibilities are ahead of time so that they can also come to the meeting prepared. Assign a committee member (or in the case of team assignment, select a team leader) to each of the tasks. When you first set up the website, the inclination for your classmates is to not buy tickets right away (though they should be encouraged to do so with a link to the Buy Tickets page).
You can follow up with these people to see what their intention is and encourage them to buy a ticket or at least RSVP one way or the other. You may want to wait to activate this page until after you have a certain number of tickets sold. This section addresses how to deal with these issues, how to raise money and how to balance the budget.
The account should only require one signature for any given transaction, including writing checks. If you have a small surplus of funds at the end, this can be used for a donation, or to pay for the website after the reunion. If we estimate out of a class of 300, 180 paying guests at $75 per person, the overall budget will be $13,500. If you feel that $75 tickets won't bring in enough revenue, see what happens if you raise the ticket price. These funds can be used towards deposit for venue, and up-front costs (such as postage, copies, website). If your expenses appear to be higher than your revenue you will need to remove (or reduce) some expenses, raise the ticket price or generate more funds through fundraisers, donations, and ads. You should definitely do your best to raise as much money as possible through ads, donations, and fundraisers because it will either help you prevent a shortfall or allow you to go all out for the reunion.
If tickets are $75 and there are 6 committee members, and they all bring dates, you have generated $900 in start-up funds. Whether this is due to procrastination or wanting to see who will come before committing, you should be prepared for it. For example, if your event is on June 20, 2010, offer an early-bird rate of $60 if tickets are purchased before December 31, 2009.
Depending on whether or not your venue can accommodate last minute guests, you may offer a higher rate for classmates who want to buy tickets at the door.
Some classmates may be concerned that the reunion will not happen and they will lose their money. Just because you based your budget solely on estimated ticket sales, does not mean you should not try and raise money through other means.
Send a broadcast email to your classmates, and try and sell advertising to your vendors as well. You may even get people contributing to the reunion fund who do not plan to attend the event.
Maybe there is a classmate who is in a particularly bad situation who needs help for a medical problem, or maybe you just want to raise money for the high school to be able to purchase new equipment.
There are all different kinds of supplies and prizes that you need to have a successful reunion. It is always a good idea to get more than one quote for each service and then try and play each one off the other to see who will give you the best deal. When selecting from the list below, keep in mind the work involved in relation to the payout.
If you received donations in the form of goods and services, this could be a good place for those items. It is a good idea to have a list that describes all the items, and to give them out at registration.
Set up a small table at the event (preferably at registration as well) where people can buy tickets. The idea is similar to a raffle, but the one prize is 50% of the money generated by selling tickets.
As the liquor flows people are known to become more generous, so do not wrap up any of these efforts too early if you are serious about raising money. This can involve the availability of taxis, designated drivers, or a hotel nearby to stay overnight.
On the home page, it is a good idea to post a reminder inviting people to submit their profile to this page often named the Classmates or Registration page. It’s a great way to collect information for the Memory Book if you are planning on having one. On the home page of the website, encourage visitors to see if they know anyone on the Missing Classmates page and to inform those people about the reunion. Offer ad space on this page to classmates or vendors who give cash or prizes to benefit the reunion. Providing your classmates with images from high school will go along way to illicit feelings of nostalgia that are a key ingredient to helping classmates decide whether to attend the reunion. You can create questions and answers on the Quiz page to see how much your classmates remember from their high school days. People coming from out of town will appreciate the convenience that the Traveler page offers, especially considering the time they can save from not having to do their own research on the destination.
Classmate birthdays are automatically added into the calendar when they add their profile to your site.
We advise that you wait until there is a critical mass of tickets sold (not less than 60, for example), before you post this information. It will make your alumni network strong and give classmates a quick view of who recently celebrated an achievement or welcomed a new family member. Create a Who’s Coming page so that others can check and see who is planning to attend the reunion. Include a Last Updated On date on the home page so people will know when new information has been added. Include video clips of things like the reunion committee meetings, clips from the old school, random clips from classmates. Although some committees still rely on the regular postal service for some mailings, many have abandoned sending regular mail because of the cost and time it incurs. If you managed to get a list of addresses and it is very early in the planning stage, it’s not a bad idea to send a Save the Date card (once you have selected the date of course) by regular mail. The first mailing helps find classmates, and puts a physical reminder of the upcoming event in their hands.
If you come from a small tight-knit class and most of you still keep in touch, you can simply send the Save the Date notice by email. I've looked everywhere on the web and you can't beat the beauty of their templates, everyone loved the look at our service. I personally do not complete surveys because I think there are better ways to utilize my time and make more money than surveys can offer, but that does not mean these surveys are not a great money making opportunity. Many scam websites attempt to charge you a fee in order to take surveys which is absolutely redicuouls. Sign up for my #1 recommended training course today and learn how to start your own business doing what you love for FREE. You will benefit from the information in this book whether you are only considering having a reunion or if your planning is already well under way. The Web has also made communicating with classmates and collecting information so much easier than it was prior to the internet age. One of the chapters in this book will be devoted to getting the most out of your website, and throughout the book we will throw in tips on how your website can help with your reunion planning.
If you only have six months or less, you can still pull it off but you may need to adjust your timeline accordingly. This may seem like an obvious step, but some people overlook it and jump right into the actual planning before having addressed this fundamental point. Encourage people to come back often as there will be many updates in the coming weeks and months. Business cards are very inexpensive and are convenient to leave with old classmates that you meet face to face. Remember that you can always enlist volunteers outside of the committee for non-decision-making tasks.

It is also wise to include business owners, as you may be able to approach their companies to pick up the tab for long-distance bills, postage, office expenses, prizes and more. Someone who works in advertising or public relations, for example, is well-suited to getting the word out. For each task, you will have a task description, the name of the committee member assigned to the task, committee expectations regarding the task, and a due date by which the task must be completed.
They are likely to want to wait and see who else says they will go and procrastinate paying for their ticket. If possible, get a copy of the previous event’s budget as well as actual revenue and expenses. Remember that this is just an average and that there are many things that can affect the turnout.
If your entire budget is $6000, you would be wise to opt for a DJ or prepared CDs rather than a live band. Conversely, if you think that a $75 price is too high, you will need to cut out certain things from the budget. If you haven’t finalized the ticket price, pay the temporary price and even up later on. You could use the funds raised from other sources to spend more on prizes, add valet parking, make a donation to your school, or keep the website going.
This is easily done, as everyone planning the event understands the need for immediate cash flow. You may want to step up the pressure in the weeks leading up to the reunion, especially to those that indicated an interest but have not yet bought their tickets.
Taking a minute to go online and pay by credit card is much simpler than writing a check and sending it in by snail mail. If you do decide to offer ticket sales at the door, (be sure to work this out in advance with the caterer), publicize that you cannot guarantee last-minute registration kits. You really don’t want to give people any excuses to procrastinate, so we strongly recommend a full refund policy since it encourages early ticket sales. The funds you generate through other avenues can either offset a shortfall or be used to add more value to the reunion. After you have negotiated your best price with a vendor, try to get an extra 5-10% discount in return for a position on the website and in printed materials. We recommend that the donation fund can be used for a combination of things, such as new equipment and enhancing the event.
Classmates will not donate if they do not know what is needed, so it is important to list what you are looking for on a page on your website and keep it updated. Keep it clever and continue to throw in some improbable and funny requests, (such as a mechanical bull). As already mentioned, once you have what 28 you think is your best deal, try and get an added discount in exchange for advertising. Local restaurants are often willing to give gift certificates for this purpose because it can draw in new clients as well as getting some exposure at the event.
So if you sell 100 tickets at $5 each, the winner of the draw will get $250 (half of $5 x 100), and $250 will be raised for the reunion. If they would like more, they can buy additional drink tickets for a minimal amount ($2 or $3).
Contact information is completely hidden on the reunion website, visible only to the site administrator in the Control Panel. The custom form is also a great survey tool that is more scientific than the Poll page because there is a report of the results with names attached.
This can give you important planning information, and give you a list to follow up with as the reunion approaches. The reason for this is that people are less likely to buy tickets when they see that only a few have been sold to date. This will save you from having to answer countless emails and phone calls, because you can simply point people to your FAQ page. We strongly advise that you wait until there is a critical mass of tickets sold (60 or more, for example), before you post this information. If you are using the website and getting people to register with their contact information (including email address), you will build a list that you can use to communicate for the months ahead. It may be the only regular mail that you send but it may be a good way to drive traffic to the website and get people to register so that you have their contact information later on.
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All this means is that Survey For Moms redirects you to other websites to complete surveys to gain prizes and cash and in return they earn a commission for every survey that is completed. We will examine the key elements in forming a committee and what the committee does later in this chapter.
Classmates who visit the website will see it as a sign that you are serious about the reunion and will help to spread the word. They are also good to leave with vendors and once again show a level of seriousness that usually results in a well - attended and successful event. Your committee can be as small as one person (if you have unlimited free time) or it can consist of many people. It really does come down to assigning the various tasks to as few or as many people as there are on the committee.
People will definitely be more proactive in fulfilling their responsibilities when a meeting deadline is coming up as opposed to a task simply written on a list. This is a key factor in how successful the planning committee is in effectively managing their time. The number can vary greatly depending on the milestone you are celebrating, how well you promoted the reunion, the personality of your class and many other factors. In one aspect, this is fair, as only classmates (and not dates) will get a full registration kit or memory book, but on the other hand, the savings of $20 is unlikely to bring in extra guests, so we advise against it. Should you be able to revise ticket sales higher later on, you can then spend more on prizes or other things. If these funds are not sufficient, the committee members may consider loaning the reunion a certain amount, to be paid back once tickets start selling.
There have been many reunion committees that were fearful of having a shortfall, only to find that in the last 2 weeks they sold 50% of their tickets. Online payment is the fastest way for the funds to get in your account, so consider it your #1 choice of payment. If people come to the event following the meal, you may reduce their cost of the ticket by the cost of the meal.
Encourage visitors to help promote sponsorship of the reunion by tweeting about it to their Twitter followers, or sending a message to their connections on LinkedIn and Facebook friends.
It’s fun for everyone to see pictures and content related to music, television, movies, sports, politics, etc. The reason is that people are less likely to buy tickets if they know that only a few have been sold to date. Once added, YouTube provides you with an embed code that you copy and paste into your reunion website.
You can also select some offbeat unique content that people will find interesting and entertaining. Whatever you decide, strong leadership from the chairman of the committee will be crucial for keeping everything and everyone on track. The more diverse your committee (from cheerleaders to the chess club), the better the turnout.
You may want to draw a diagram to help you sort out the chain of command, as well as the responsibilities of each team, and its members. However, you need to start somewhere, so using an average figure as stated above allows you to begin budgeting. This stresses the need for the committee to buy tickets early because you may need some cash to get things going. If you truly have no funds to work with, consider asking the school for the use of the gym or auditorium. If committee members have old sports memorabilia that they no longer feel attached to they can include those items in the auction as well. This not only brings in additional funds, it also makes people more aware of their alcohol consumption.
You can use one of the Extra Pages in your Control Panel for this or simply use the home page itself. The share links are easy to activate and allow visitors to communicate with their social networks instantly. The more interesting the content is on your website, the more reason people have to visit regularly. PEARLIZED($0.75 each)(98 lb) A pearlized, white card stock that adds zest and fun to most any design. This is particularly relevant when it comes to getting the word out, something that all members of the committee must partake in. Make sure people know which decisions can be made on their own and which decisions need the entire committee’s consultation.
You can eventually use actual numbers based upon real answers from classmates as they RSVP and purchase tickets.
You need to decide what is most important to your class and spend the money on the deluxe things that will mean the most to your particular class. In addition to making it easier for your classmates, you will save yourself a trip to the bank by selling tickets on your website. All you need to do is type in the names of the people who are missing and be sure to update the list regularly.
As already mentioned, since so many people elect to buy tickets late, you will want to keep this easy option available as late as possible. Ad space on the website, in the Memory Book, in the program, and atthe- event signage can all be components of various advertising packages, according to the amount of the donation.
It also opens the door for a hodgepodge of truly surprising treats for attendees - registration kits have been known to include everything from lingerie to calculators to ball-caps. It’s a good opportunity to reconnect with old friends and have a good time prior to the reunion.

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