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This tutorial gives a general overview of the Drawing tools in PowerPoint and tries to point out some tips that may not be so obvious. FlowBreeze is a flowchart add-in for Microsoft Excel that makes creating flowcharts simple and pain free.
Snap objects to grid: If checked, shapes will snap to the grid when they are added, moved, or resized. Snap objects to other objects: This setting is would only be useful if you had shapes that were not aligned to a grid and you wanted to snap to them. Display grid on screen: This displays the 1 inch grid, not the snap grid points that you might expect. Display drawing guides on screen: A fairly useless setting that will display a vertical and horizontal line (forming a cross) through the center of the slide. The flowchart shapes are available from both the Drawing group on the Home tab and on the Insert tab under the Shapes dropdown gallery. To add a shape, click on the shape in the gallery and then click anywhere on the slide to place the shape. For branches coming out of Decision shapes or parallel paths, you can add labels next to the connector lines. When you first add a shape, the default style in PowerPoint 2007 and 2010 is a dark blue background with white text. To reduce the size of your flowchart, be terse with your text and aim for a high level overview of the process, not a detail-oriented one. The custom formatting tools are located on the Format tab that becomes visible when a shape is selected.
Note: The following screenshots are from PowerPoint 2007, and new styles were introduced in PowerPoint 2013.
To access more formatting features, right-click on a shape and select Format Shape from the popup menu.
You can select a shape and use the Format Painter tool on the Home tab to quickly copy and paste a style from one shape to another.
Grouping: Grouping a set of selcted shapes will allow you to treat the group as a single shape.
Aligning: The align sub-menu lists a number of tools for aligning multiple shapes to center, top, bottom - relative to the first shape selected. Nicholas Hebb is the owner of BreezeTree Software, makers of FlowBreeze Flowchart Software, a text-to-flowchart maker, and Spreadspeed, an auditing and productivity toolset for Microsoft Excel®.


Spreadspeed is a time saving Excel add-in for performing operations on workbooks, worksheets, ranges, tables, text, numbers, dates, data, and more. A timeline is used to illustration certain milestones that happen through a period of time or different steps in a process. If you were to delete a bullet point, the time lineĀ  adjusts by removing that point, as seen below.
Once you have the perfect amount of points just click anywhere else on the slide to remove the configuration window and BAM! If you enjoyed this post, please consider to leave a comment or subscribe to the feed and get future articles delivered to your feed reader. If you have used the tools in other office applications, the basic concepts are the same, but each Office app has its own twists.
PowerPoint 2010 added guides that show up when moving a shape into alignment with another shape, and PowerPoint 2013 has slightly different stylings for the default themes in the Quick Styles. Click the New Slide dropdown from the Home tab, and select Title Only or Blank slide to maximize space. From the shapes gallery, select the arrow type and use the left mouse button to draw the arrow. For these, you should use the borderless Text Box available on the Insert tab to differentiate it from the other flowchart process shapes.
Also, avoid Decision shapes (diamonds) because they take a large footprint and hold a smaller amount of text than other shapes the same size. If pasting to multiple shapes, make sure to double-click the Format Painter toolbar button instead of single-clicking it. If you have the Align to Slide option checked, all the shapes will align to the slide instead of to each other, which is particularly useful if you want to center the diagram on the slide - but make sure to group all the shapes before doing so.
Rotating a shape or flipping it vertically will rotate the text, but flipping it horizontally will not.
The Spreadspeed auditing features are a set of risk assessment and error reduction tools for ensuring the quality of your spreadsheets. It simplifies the task of creating flowcharts by converting your text into flowchart shapes, automatically applying styles, routing connector arrows, positioning symbols, and much more.Try a free 30-day trial today! You can either turn your own photos into comic book style characters or you can download clip-arts and add speech bubbles to give that comic-strip effect.
You may be tempted to select the Title and Content slide, but the content panel is not designed for adding standard shapes.


To view all the shapes in the gallery, click the More down arrow as shown in the image, below left. The standard font size for labels is 18pt, but for these I personally reduce the size to 16pt or 14pt to help visually set them apart from the other shapes. After you add the first shape, you can use the Quick Styles to change the formatting and change the font type, size and color to suit your taste.
It may be tempting to reduce the font size to get more on the page, but remember that this is presentation software. For some shapes, such as Decisions, you can get more text into the shape by setting the internal margins of one or more sides to 0.
However, it list the shapes by their generated names, not by their text, so it's not immediately obvious which shapes you are selecting. The style gallery available in both places is the same, but the format tab gives you more options for customization, which we cover below.
To change the internal margins, right-click on the shape and select Format Shape from the menu.
Shapes and connectors should be done separately because the Quick Styles gallery is different for each. SmartArt is attractive and is good for certain diagram types, but it is not really suitable for creating flowcharts. The screenshots below are PowerPoint 2013, but the shapes tools have remained fairly consistent from Office 2007 through 2013. To connect an end point to a shape, click and drag the end point to the shape until you see the connection points highlighted on the shape and the connector snaps to the desired connection point.
The horizontal alignment can be changed using the standard text alignment buttons in the Paragrapgh group of the Home tab. It sets the default shape style, not the shape type.) The behavior is Now when you add new shapes the formatting will be preset to the new default style. Create Comic Book Characters in PowerPoint Tweet Comments are closed but if you want to respond, please send me an email or tweet. He loves building web apps and has also written for the Wall Street Journal & Lifehacker.



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