Prezi is lauded as the presentation software which connects linear and non-linear data through its zoomable user interface.
For more on the Prezi debate, check out the ProfHacker articles by Ethan Watrall (Challenging the Presentation Paradigm) and Ana Salter (Revisiting Prezi).
1 hour left to tell us about your #ghwritinghabits for a chance to win a Scrivener license! There are many ways to create a dynamic presentation using software such as PowerPoint, Flash, Video, Keynote, etc. However, when needing to create presentations with complex animations, dynamic data driven graphics and video, Adobe Flash can be a useful solution. The following provides a few guidelines to consider when determining if PPT or Flash are appropriate as you plan and design your presentation. Ubiquitous format – Most computers in an office or academic environment have PPT installed. Portability – In most cases all media can be embedded and saved as a single PPT file to take with you and present with ease. Updateability – Anyone with PPT can update, remove or copy and paste slides to customize briefings or re-use existing slides. Animations and slide effects require a lot of planning as all effects need to be added in a linear fashion and are difficult to modify after they’re created. Printing complex slides that utilize transitions or animated graphics presents a challenge, as all elements that are hidden onscreen will still print.
Dynamically driven graphics are more difficult to update, however, can be created using other office programs. In Short: Regardless of how engaging you want to make a presentation, if you’ll be making updates or sharing with a team of people to edit, using slides interchangeably in the future, or need the flexibility of making changes on the fly (like 10 minutes before a presentation), PPT is your best solution. Greater flexibility – The ability to create animation and graphics content are unrestricted.
Easy animation and updateability- Flash can easily create data driven graphics that can animate and be updated frequently with XML data files without the need for Flash software. More interactivity – Allows the presenter to pull up information and manipulate graphics in real-time similar to broadcasters and meteorologists.
Takes longer to create and much more planning as all interactivity and animation needs the support of a developer to program flash content. Utilizing a fixed format, the user can’t interchange slides or make significant changes without the source flash files and experience using the software. Most computers have flash installed in their web browsers, but not the player to run a standalone Flash movie. Flash is less portable than PPT and will require multiple files to pull content and create its player, which need to preserve their file associations to operate. In Short: When you want to stand out and create a customized presentation Flash is the way to go. While these facts provide insight into the program capabilities, they’re not all of the hard and fast rules. There are many reasons to use data driven charts to visualize information in a presentation or on an information screen. Data driven charts for presentations: each time you open your presentation, you will have the latest information. Data driven charts for screens: real-time information on your screen, updated automatically every second.
Both can be accomplished with a tool called DataPoint, which is an add-on for Microsoft PowerPoint. Before we can link a chart to a set of data, we have to establish a connection to a data source. Then click the Add Query button and select Sheet1 as the active sheet, change the range to A1:F5 to embed all our data, and lower the refresh interval to 1 second. To edit the data of the chart, or the data of the datasheet, select the chart and click Design, Edit Data from the PowerPoint menu.
Just add new information or change the values of the existing cells to update the visual chart.
Now, the last step for our data driven and real-time charts, is to link the chart to our data query. Since we only have one data connection and one query in this presentation, we don’t need to change the default settings. We have now successfully linked the PowerPoint chart to a dynamic and changing data source. There are 3 options to use your data driven presentations now.
For personal or business use; when the user opens the presentation, DataPoint actualizes the linked information. On a real-time notice board or information screen: run the presentation as a slideshow so that each slide is shown for a certain number of seconds, over and over, with no ending. Subscribe To Our Newsletter And Get Free Data Driven PowerPoint TemplatesJoin our mailing list to receive the latest news and updates from our team. As a gift you get more than 10 Data Driven PowerPoint templates that you can start to use on your information screens.

Big Data is data that is too large, complex and dynamic for any conventional data tools to capture, store, manage and analyze. Here are some of the ways our clients use data driven PowerPoint presentations in their organizations for presenting, reporting, advertising, digital signage and more.
Sales Presentations and Reporting: Traveling executives can open up their presentations on the road, knowing their presentations are automatically updated with the latest sales and profit data. Airports: Our airport clients use data driven PowerPoints to show up to data arrival and departure information.
Digital Menu Boards: Restaurants can update pricing and menu items on every digital menu board in every restaurant across the country from one central computer.
Events: BMW Golf uses our software to show an automatically updating leaderboard during their event. US Army: Used at various installations to generate reports for evaluations and inventory of equipment to have updated reports of where equipment is located worldwide. Shopping Malls: Shopping malls use data driven PowerPoint presentations and our software to show location specific advertising and mall event information. SEO Companies: SEO Companies can use DataPoint to connect reports to a wide range of sources such as Google Analytics and rank trackers. Excel Spreadsheet: Any data that can create or pull into a common Excel spreadsheet can be connected to PowerPoint. Once this is done, click on the [Add Query] button to choose which worksheet and cells contain the data the user wants, whether the first row contains labels, and how often that the user wants the data to refresh. This table will automatically update in the PowerPoint once the user updates the original Excel spreadsheet. We are specialized in digital signage presentations, info presentations, advertising presentations and more. Microsoft PowerPoint template to display arriving flights and departing flights at your airport, with real-time flight updates based on your flight database. It is important that your passengers get on a plane or gate in time to avoid flight delays. The goal of the project was to check the area for artifacts and historical features in the landscape prior to construction.
Flexibility: Unlike Powerpoint where you are given templates and restricted to a box, Prezi is a blank slate where you can exercise complete freedom on what will be included and how it will be displayed. Works well for some projects: The dynamism and non-linear structure can work really well for certain presentations. Can be overwhelming: Given all the available functions and ways of setting up the presentation, it can be a little overwhelming to some. Easily distracting to viewers: One needs to be a little careful on using the zooming user interface.
Zooming into the map to show artifacts and where they were found, and jumping along a timeline, were great visual effects in Prezi. Do you also find that they are topic specific or have you completely gone with one over the other? Feel free to join the discussion by leaving comments, and stay updated by subscribing to the RSS feed. The most common solution is PPT due to its ubiquitous use as a business tool throughout the world.
The Flash format as a briefing tool will only continue to gain popularity, and with Adobe’s recent addition of a Flash based presentation tool in its popular InDesign layout program, more and more designers have access to the tools to create engaging Flash based presentations. This makes exporting the final presentation as an .EXE file a requirement, which can occasionally be an issue with computers requiring heightened security standards. This makes transmitting files digitally over email or in a file share system more difficult during the review cycle.
The best way to determine the right solution for your specific need is to plan ahead and discuss your presentation concept, output goals and required capabilities with your graphic designers. You want to use charts in your reporting (as presentations or PDF documents) or you can use charts in real-time on a motivational television screen (e.g.
Follow me to create data driven charts in presentations, with automatic updating capabilities. This opens the datasheet that looks identical to a Microsoft Excel worksheet, with rows and columns. DataPoint will continuously update the data of this datasheet, based on the data that was found at the connected database. Click OK to link the static chart to the DataPoint connection and then this chart becomes a full data driven chart, always connected to the data source.
Each time that the user wants to change the data and save it, DataPoint will detect this modification and update the chart’s datasheet accordingly. So this is not the typical sales presentation where the user interactively click to the next slide or the next animation. In DataPoint the user can click the Snapshot button, which will generate a new presentation, based on the latest information. You will get the gift with free Microsoft PowerPoint templates in your final subscription confirmation mail.

Please download the latest version of the Google Chrome, Mozilla Firefox, Apple Safari, or Windows Internet Explorer browser. Conference centres use our software to show delegates the location and times of all events and meetings. The user can also connect a PowerPoint presentations to multiple sources, pulling in data from the various monitoring systems and software. We can design your presentation and make it dynamic and attractive with real-time news, weather conditions etc. But what system to choose?Learn why PowerPoint is a great choice for your digital signage software.Click the Free Access button below! At the end of the project we were left with a huge number of artifacts, photos and data about this area.
From there, the user creates a map by which viewers can zoom into specific areas of the canvas to get a closer look at specific media and text. You have complete creative control over where your items will go and how they are formatted. Also, since the program isn’t widely used, it may grab attention better than those which are outdated and overseen. Having a blank slate isn’t always great and I found myself often falling back into my powerpoint design patterns. While all the zooming and spinning functions are great and can be incredibly useful, they can also be nauseating and distracting. With the development of PPT, Microsoft continues to improve what can be achieved with importing customized graphics, transition and slide effects, multimedia support and basic object animations. Each time that the user opens the presentation, the data is updated with the latest information. No, this is a presentation that is designed to run forever; automatic advancing of the slides, and animations that are triggered on time, not on clicks. But at the end of the snapshot generation, DataPoint will remove all dynamic links from the presentation. Clicking on the [DataPoint] option will open a sub-menu showing that the user wants can be done with the software. This will bring up a dialog box allowing the user to browse the hard drive to find the file.
The user can click on [Edit Query] to change the locations of the data until the user get it right. In order to present this information to the public we write it up in a site report and blog about it. While you also have this to some extent in Powerpoint, in Prezi it is more open and freeform, which is an advantage for people who want this. During our project we had three people working on different sections from different locations, so having a web based software was important. We are able to show the entire map, zoom into a specific portion of the dig, show the artifacts found, and then zoom back out to the big map in order to refocus on a new area.
Overuse of these functions can leave viewers with a bad impression of the presentation, even if the content was good.
Since you set up how users will jump around your canvas, you need to set the pathways which can be a little difficult to figure out, and the program sometimes doesn’t like to cooperate with your wishes. With this information screen here, the user can display the chart’s information in real-time.
So that people that receive the presentation, have no possibility to connect to the databases and other data sources. While the reports are straightforward and informative, they can be a little dry and not very visual.
The base level of this web-based software is free, and you can get a slightly upgraded version using your .edu email address. Having this function is nice for an archaeology presentation since location and context are so important. But the data used in the chart, is stored in the second object, called the datasheet, which is typically not visible at run-time. In order to create a more dynamic summary of our work we decided to make a presentation we could put online.
For a good example of using Prezi in the classroom, check out Shawn Graham’s Adventures in Gamification.
We decided to use Prezi, an alternative slideshow program which is more dynamic than Powerpoint or Keynote, and allows for more flexibility in design.

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