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Negotiation tactics play a key role in just about every project, whether it’s a small project or a large one.
The success and failure of projects often hinges on the project manager themselves, and their ability to negotiate plays a direct role in the overall outcome. A project manager can do everything perfectly, but no matter how well they do there is always going to be one factor they can’t control and that factor is time.  Time is a factor for the smallest of firms with micro-projects all the way up to a national level. The deadline of 18 months itself is the result of negotiations because it didn’t just get decided randomly out of thin air. You don’t have to be a project manager overseeing the splitting up of countries for negotiation tactics to be important.
Mary Ann Keeling is a freelance writer and a business consultant who loves to share her insight on the latest business news and opportunities. Depending on where you are working, each week you should have to fill in a Project Management Report or Weekly Highlight Report detailing progress on the project.
Now this project management report can be anything from a 1 page summary to a 12 page book.
Below you will find explained the sections a weekly project management report might contain which you will need to update each week. Wherever you work this one page is likely to be the bare minimum that you as a Project Manager will be expected to fill in each week as your project management report.
As you see from the screenshot above, the key points are the RAG (Red, Amber, Green) status for the Risks, Issues, Next Milestone, Cost, Schedule and Overall. Please note that If any of these variables are in Red, then the Overall Status of the Project must also be in Red.
In the right hand column in the Progress 1 Liner, you simply input the highlights the project has achieved that week.
Essentially this report provides the Programme Manager and Project Management Office with a good overview of whether your project is in schedule, and the problems which are occurring. Finally there will always be times where putting your project into Amber or Red can be a good thing.
Assuring the overall success of “a project” from start to finish – from initial planning (sometime as early as the business case and budgeting) through to completion of the project (which may or may not include “end-user adoption”). Assuring smooth communications and collaboration – within the Team and across the organization.
Partial – “manage” the product backlog and burn-down charts.  They facilitate Sprint backlog planning and review meetings. My view is that in many smaller, development-oriented organizations (or stand-alone teams), there is not a need for the Project Management role.  I’ve also found this to be true in more mature Agile-oriented organizations where Agile has become the defacto approach for running projects – including non-developmental activities like operations, support, and planning.
As shown in the chart below, I believe that most of the traditional PM role can (over time) be handled by someone like a Development Manager combined with a Product and ScrumMaster.



Implementing an Agile development approach takes more effort than just sending staff to Scrum, ScrumMaster, Product Owner, and PMI training.
The structure is developed to establish how an organisation operates and assists an organisation in obtaining its goals to allow for future growth. The French utilities giant EDF gets ever closer to finalising the heavily anticipated start of the build of the new Hinkley Point C power station. Big Data Small BusinessBig data is big business, because it enables big businesses to better understand their customers and their processes, but what about small businesses how can the benefit. Stakeholder ManagementWe share our project templates to enable project managers to engage in stakeholder management by identifying, ranking and prioritising project or programme stakeholders.
Choose to Fail  Another public sector  IT project failure, with this time ?356m wasted at a time when the NHS is strapped for cash in so many areas. The exact role that negotiations play in a project may vary from project to project, but the importance stays the same.
As such, it’s difficult to overstate the importance of negotiation tactics in project management. Take Scotland, for example, who will vote on their desire to exit the United Kingdom in late 2014, which would result in Scotland no longer being a part of the UK beginning in the first quarter of 2016.
Project managers should remember to negotiate deadlines just as they would negotiate all other aspects of a project like available resources, compensation, and the scope of the project itself. That’s just one, very large, example but the fact is that there are countless more examples that can be taken from projects of all sizes. It really depends on how much the company you are at adheres to project management methodologies. Essentially if you are in Amber but show the trend as Improving then this reassures the PMO that your Project could soon be in Green.
And in the Progress Detail below, you input more detail around which work streams have been doing what work, and the progress they have made.
Particularly think carefully before putting any statusa€™s into Red as this will immediately highlight the fact that your project has serious problems. As organizations and projects get bigger – or as projects become programs and span multiple Geos, cross organizational boundaries, or have distributed development teams, there is a need for a role that can handle cross-team task coordination, budgets, overall program status, risk management, communications, process change, and roll-out planning.
Located in Europe and North America, we specialize in dramatically improving organizational performance by addressing all facets of your project ecosystem. The OBS is created to reflect the strategy for managing the various aspects of the project and shows the hierarchical breakdown of the management structure. We tend to think of stakeholder management as an on going activity, i.e regular reporting, stakeholder management plans, expectation management etc. Choose and Book the NHS electronic booking system for outpatients is to be scrapped, despite the NHS spending ?356m.


I wish to complain about this project what I purchased not half an hour ago from this very boutique”.
Negotiating from a project manager’s point of view is a lot different than other types of negotiations in a business, like negotiating the price of input materials with a supplier or negotiating a bank loan. Project managers are constantly at odds with other forces while trying to obtain sufficient budgets, talented workers and dealing with the countless unforeseen setbacks that can arise.
The gap of 18 months between the vote and the actual exit is to ensure there is enough time to make all of the proper arrangements which basically means over a year of very intense debate and negotiations between all parties involved. Even if time is the one thing that project managers ultimately can’t control, they can still negotiate to put time on their side as much as possible. Having strong negotiation tactics will, quite simply, help you to get what you want, and more of it, more often. In this instance ensure you have all the answers to any questions you will undoubtedly be asked, and also ensure that you can demonstrate the efforts you have made to circumvent the problems which have caused your project to move into Red. So for example that there is no contingency in the schedule or that you are totally reliant on one resource. I was watching the Bourne Legacy which is about the CIA who are pursuing agent Aaron Cross played by Jeremy Renner. The reason it’s different is because the project manager is in a position of authority over certain people they’ll be negotiating with, yet not in a position of authority over other stakeholders in a project. The difference between a project manager who can negotiate and one that can’t is that the one that can’t will probably be out of a job before too long.
Whether those deadlines will be met remains to be seen, and it’s not guaranteed that Scotland will even vote in favor of breaking off from the UK, so only time will tell. With so many moving parts to a project, being able to use the skills of negotiation to keep things moving in the right direction more often than not is a very valuable skill to have.
However if the Risks or Issues are in Amber then it is a judgment call as to whether you put the Overall project Status into Amber as well.
However this tactic is usually one which is utilised the most be Test Project Managera€™s as they without exception always end up with no resources and a ridiculous schedule to deliver to!
For example, the people putting the project together must answer to the project manager but the project manager has to answer to the CEO. If you look at what happened to Czechoslovakia in 1993, there are still negotiations taking place to finalize details between the Czech Republic and Slovakia over 20 years later, so planning to have things wrapped up in 18 months sounds awfully optimistic.
As such, a project manager is put in an interesting position when it comes to negotiations.



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