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As discussed in part 1, the biggest challenge when it comes to designing project portfolio (program) level dashboards is that, End users want it very concise yet powerful.
We have identified important needs of our end users & come up with a mock up design that meets all these.
First let us understand the design philosophy for this dashboard, because that is what drives all the Excel work.
Structural references as much as possible so that formulas are readable, editable & dynamic.
This dashboard display follow box layout with simple colors, easy charts, picture links & lots of conditional formatting goodness. To understand the important Excel features used in this, see below image & following list.
These fonts are specified in dashboard’s theme so that they apply by default when opened in any computer. Since the workbook uses macros, I have added a warning message that shows up when macros are disabled.
Since all this explanation might not do justice to the work, I made a short video [12 mins] explaining how the dashboard works. Now you can get this and 4 other project portfolio management templates (including simplified portfolio dashboard, time line chart, gantt chart templates). Extract the first 5 corresponding Project IDs and feed them to calculations for rest of the display. Received the Email with discount for previous PM purchases after I already placed my order, can you refund 20%   wasn't sure where to contac tyou directly  I can provide Transaction information when you contact me! Hi Chandoo,Your PM dashboards impressed me so much that I’ve downloaded the Portfolio and Project Management package. Can the portfolio management dashboard  be translated to spanish?   can the translation affect the functionality? I want to know if I will always have to convert the reports to pdf before I sent them to the project team or I am able to e-mail them on an excel format? Besides that, I understand there is conditional formatting but I was wondering how the reference to the cell valGantstart links to show the "today line" for the gantt chart when the formula to show the "today line" on conditional formatting refers to this valGantstart. Hi Chandoo, your portfolio template is great, the one issue is the progress on teh project, if 100% is added in progress, it does not fully display, All that I see is ##### on teh dashboard. Have downloaded the trial portfolio template to see how the various elements work but the 'calculations' worksheet is hidden so I am unable to establish how the data is calculated?
Kindly explain how your percentage of Projects done on the dashboard is calculated as this seems to depend on the budget? Is there way to display a line to show the 'Baseline' within the dashboard under the Plan section? I purchased, nice presentation on the Port Dash, seems basic on the data entry side of things. I would like to know apart from the Dashboard usage, can we have a facility to extract as a report showing all Projects status report as read only to all Stakeholders, I am not interested in sharing the whole Dashboard as it comprises of complex code. All I am looking is a button, which extract whole dashboard as a report in PDF or jpg format to share it with all stake holders. I'm about to get the dashboard but will need to have that feature as the Stakeholders will not be needing all the info the Prog Mgr sees. I purchased Portfolio dashboard yesterday; I am trying to modify it by adding Customer in front of Project name, estimated hours, and hours spent - I tried replacing Budget and spent title, and $$ format to number - the dashboard choked. Then I just tried to add columns in Project details, Customer, estimated hours, and hours spent. Project, Program and Portfolio Management has become one of the most highly demanding and difficult areas of responsibility for staff from project manager to senior executive.
Industry findings have found a direct correlation between project management maturity, predictability of performance and reduction of cost.
Across business, many business units have divergent methods and disciplines associated with the management and delivery of projects, program and portfolio.
Projects are groups of related activities that are typically managed using traditional approaches.
Programs are groups of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Portfolio management is a corporate strategic level process for coordination across an organisation's entire set of programs and projects, which may or may not be related.
Provide a single enterprise view of the project portfolio where initiatives can be managed and prioritised. Continue the development of its project management competency to include consistent program and portfolio practices. Systems are required to support the entire program project life cycle, from forward program planning to delivery as well as reporting, for consistency of information. Good project management companies have lower direct project management costs (each project maturity level reduces direct costs by 1%). Kevin Chui, Vice President PMI Hong Kong, presented more specific findings related to increasing project management maturity.



Less mature companies may miss their scheduled targets by 40 % and their cost targets by 20%.
Organisations with low project management maturity also jeopardize the likelihood of project success, leading to increased indirect costs (e.g.
The following extract comes from the Office of Government Commerce (OGC) UK, Version 1.0 OGC - Portfolio, Program & Project Management Maturity Model (P3M3). Program and Project discipline failures, including weak arrangements for managing risks and inability to manage change in requirements.
Supplier management failures, including lack of understanding of supplier commercial imperatives, poor contractual set-up and management. A project management maturity model has been found to assist organisations address fundamental aspects of managing portfolios, programs and projects, improve the likelihood of a quality result and successful outcome and reduce the likelihood of risks impacting projects adversely. In the absence of an organisation-wide program and project infrastructure, repeatable results depend entirely on the availability of specific individuals with a proven track record and this does not necessarily provide the basis for long-term success and continuous improvement throughout the organisation.
The levels described within the maturity model indicate provide transition states for an organisation. An organisation that is judged immature in program and project management terms may deliver individual programs and projects that produce excellent results occasionally. A mature organisation has an organisation-wide ability for managing programs and projects based on standard, defined program and project management processes. The organisation ensures that the defined processes are updated when necessary, and improvements are developed and implemented in accordance with a sound business case and development plan.
The mature organisation should have program and project information from previous programs and projects on which to evaluate schedules and budgets, ensure they are realistic and review performance.
The project maturity model illustrated below is based on the maturity models from the Office of Government Commerce UK (OGC) and the Project Management Institute.
LEVEL 3 recognises the need for organisational consistency in processes, policies, standards, methodology. The following diagram illustrates the activities and detailed elements to move up the maturity curve to a target level 3+.
Project and Program Management is today seen as a mainstream management skill and is included in the Professional Skills requirements across multiple industries.
The major benefit of the Project, Program and Portfolio management discipline is that it helps to embed program and project management skills and helps business deliver projects more efficiently and effectively. Consistent project, program and portfolio practices and operations across the Consistent governance and delivery practices. More predictable project performance, with a lower Schedule Performance (SPI) and Cost Performance (CPI) index.
In summary, the industry has found a direct correlation between project management maturity, predictability of performance and reduction of cost. Center to CIPAce™ Platform is CIPAce™ Core Engine - a layer of system building blocks that serve as the foundation for the entire platform. Built on top of CIPAce™ Core Engine is the Generic Business Processes layer, which is a layer of software functionalities that helps users manage the entire life cycle of business processes.
Are you looking to make the leap from a collection of spreadsheets and Outlook tasks to a simple-to-use, flexible project and portfolio management solution in a SharePoint environment? BrightWork has been around for nearly 20 years, and its development team and founders have been working in the industry longer than that. Interested in developing long-term partnerships, BrightWork provides extensive training and a choice of contract commitments. The companies that use BrightWork are most often mid-size firms that already use a handful of business solutions and desire a project management solution that can complement the systems they use already. Project Insight allows executives, sponsors, project managers, resource managers, and team members, whether client, partner, sub-contractor or freelance, to set up and access pertinent data in real-time.
Several elements may be chosen including: tasks, projects, issues, custom items like project request forms, a combined work list of tasks, issues and custom items, to-dos, calendars, saved and shared reports, and even frequently accessed web pages. Run 100s of standard or canned reports, and easily modify them by adding data columns, rolling data up by organization, department, sponsor, project manager and more. Since each plan has its own table, getting selected project’s table is necessary to drive all calculations. All these files are easy to use, beautiful to present, fully customizable, unlocked and designed to make you awesome. The only issue I'm having is, when I change an activity to 100%, it's showing ##### on the Dashboard Gannt. One alternative is to show list of holidays that occur in the filtered date range in legend area of the dashboard.
In Dashboard tab, the scroll bar displays each project, but in my case,  the entry Months displays ZERO.
I koow you have mentioned that it takes upto 24 hrs to send the link but could you send it to me at the earliest. An integrated approach of frameworks, people and information systems is needed to increase maturity in this discipline.
The levels facilitate organisational transitions from an immature state to become a mature and capable organisation with an objective basis for judging quality and solving program and project issues.


Roles and responsibilities for carrying out all program and project-related activities are defined and are clear throughout the organisation.
CIPAce™ Core Foundation enables powerful configurability, scalability, security and integration capabilities that are essential to serve today’s challenging business requirement in an enterprise environment. CIPAce™ Application composes of two categories of functionalities: Generic Processes layer and CPM-Specific Processes. Specific Processes layer serve single or specific purpose and are deployed in specific aspects or steps within the entire business life cycle. This project management solution provides quick start options for building projects right away.
Preconfigured project templates range from simple Project Lite to Agile and SCRUM templates.
This project management solution includes Gantt Charts, Project Status, Resource Tracking, Work Tracking and Issue Tracking reports, as well as filters and tools for creating customized reports. I think the final workbook summarizes performance of a bunch of projects in a concise yet powerful way.
Every week you will receive an Excel tip, tutorial, template or example delivered to your inbox. The program and project approaches are communicated to program and project team members and stakeholders, and activities are carried out in accordance with the plans and the defined processes.
Generic Process Functionalities serve multiple purposes and be deployed in many aspects or steps of the entire business life cycle while CPM-Specific Processes layer serve single or specific purpose and are deployed in specific aspects or steps within the entire business life cycle. BrightWork was the first project and portfolio management solution built on Microsoft SharePoint.
It then evolves with you as you learn more about the software and increase your knowledge of project management. Using the template manager, you can select preconfigured project templates and deploy them immediately. BrightWork first incorporated in 1995 and started out building compatibilities for Lotus Notes, eventually becoming one of its premium partners. The company also offers flexible deployment options to support any preference, including on-premise, a jump-start package and online month-to-month contracts.
McGuinness says its customers generally fall into two types: divisions of large organizations or small to medium companies with 50-1000 users. If your company is interested in expanding what SharePoint can do for it, check out BrightWork. What more, as a joining bonus, I am giving away a 25 page eBook containing 95 Excel tips & tricks. Program and project schedules and budgets are likely to be exceeded because of the lack of sound estimating techniques. We recently connected with Eamonn McGuinness, CEO of BrightWork, to discuss the company's salient features, history and market. This makes the BrightWork solution suitable for new project planners and team members as well as seasoned project managers who are familiar with formal PM methodologies. Reports can be shared with interested parties as Excel documents or XML files, or by using the Microsoft SQL Server Reporting Service. In 2000, the company was approached by Microsoft to join the SharePoint 2001 JDP (Joint Development Program), and TeamCentral for Sharepoint was released soon after. All accounts include free access to users outside the corporation who are not paid members. BrightWork's customers report that their team members pick up on and use BrightWork almost instantly. Do you recommend this be owned by 1 manager or could this be stored on SharePoint and be updated by several people? If deadlines are imposed, program and project deliverable quality is likely to be compromised to meet the schedule. These customers notice a significant increase in their project organization, they have better project insight and performance monitoring, and they appreciate the best practices and formal methodologies included with the project templates. For example, verification and validation activities, including reviews may be skimped or dropped if the program and projects fall behind schedule.
You can save multiple versions of templates and deploy them across numerous projects at once. Since then, it has rolled out numerous releases and has solutions that are compatible with all versions of SharePoint.
For added convenience, BrightWork includes a direct integration with Microsoft Project Professional 2010, so tasks and plans can be synced between the two programs. They are familiar with how to use it and understand the features it lacks in terms of project tracking. BrightWork fills that niche and provides project and portfolio management alongside a time-tested collaboration tool that companies already use.



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