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If you follow the workplan provided with the Template and complete all of the activities you will be able to pass an ISO 22301 audit.
Disaster Recovery Business Continuity Template (WORD) - comes with the latest electronic forms and is fully compliant with all mandated US, EU, and ISO requirements. Included with the template are Electronic Forms which have been designed to lower the cost of maintenance of the plan. The business continuity industry has heard a lot about Plan, Do, Check Act (PDCA) recently. The PDCA model is the basic building block of a management system, focused on weaving management-level decision making into traditional program practices.
The “plan” process establishes objectives, targets, controls, processes and procedures for the program to deliver results in accordance with an organization’s overall policies and objectives. One of the most important “plan” activities is for executive management to identify what they want to protect and recover with respect to their business continuity program.
The “do” process implements and operates the business continuity policy, controls, processes and procedures. As mentioned earlier, the “do” process is where the common business continuity tasks are performed. The second step is the identification of risk mitigation, response and recovery strategy options, and once selected, the implementation of these risk treatments. The “check” process monitors and reviews performance against established management system objectives and policies and reports the results to management for review. You may be thinking: my organization’s management will hardly meet to establish objectives, let alone meet to review them. In short, the “check” process ensures that management is accountable for the program and the organization’s overall business continuity capability. The “act” process maintains and improves the program by taking preventive and corrective actions, based on the results of management review and re-appraising the scope, business continuity policy, and objectives.
In many organizations, management systems concepts are already incorporated into many existing programs, such as quality management.
Business continuity efforts are enhanced with management system-oriented models that avoid professional jargon and focus on business outcomes. There are many benefits to implementing a business continuity management system, many of which have already been described in this article.
The key to a successful business continuity management system is gaining and maintaining the interest and support of executive management. The second key benefit to implementing a business continuity management system is that it inherently solves the “audit a plan” problem that many organizations encounter.
How Can My Organization Implement a PDCA Model or Incorporate PDCA Into Our Existing Program? With the growing popularity and continued success of business continuity management systems, this approach and framework is proving to be the future of business continuity.
This entry was posted in Business Continuity, Business Impact Analysis, Crisis Management, Management Systems, Regulatory Compliance, Risk Management by Jacque Rupert.
In most organizations, Disaster Recovery Planning is the quintessential complex, unfamiliar task. All Business Continuity Disaster Recovery Planning efforts need to encompass how employees will communicate, where they will go and how they will keep doing their jobs. But the critical point is that neither element can be ignored, and physical, IT and human resources plans cannot be developed in isolation from each other. The Disaster Recovery Plan (DRP) is that tool which can be used as a Disaster Planning Template for any size of enterprise. The Disaster Planning Template and supporting material have been updated to be Sarbanes-Oxley and HIPAA compliant.

Preparation for Disaster Recovery and Business Continuity in light of SOX has two primary parts. Work Plan to modify and implement the template. Included is a list of deliverables for each task. Click on the link below to get the Disaster Planning and Business Continuity Planning Template full table of contents and selected sample pages now and make it part of your Disaster Recovery Planning toolkit.
Testimonial -  Kelly Keeler - Martin's Point Health Care -I have received and I began using the template immediately. The first is putting systems in place to completely protect all financial and other data required to meet the reporting regulations and to archive the data to meet future requests for clarification of those reports. Nearly every emerging standard is following this approach, from BS 25999 and NFPA 1600 (2010 edition) to the new American business continuity standard being created by ASIS. The “traditional” business continuity program activities, like a business impact analysis and plan development, fall mostly into one of the categories (“do”) – see figure 1 – but the value of PDCA is that management input and feedback wraps around these activities, thus ensuring continuous improvement. Related to business continuity, this involves defining the business continuity management program; including identifying standards, creating a policy statement, appointing a program sponsor and steering committee, and establishing an initial program scope and risk tolerance. This includes a number of actions in order to understand, strategize, plan, and test the organization for business continuity events.
The first step in “do” is to perform a business impact analysis, or BIA, as well as a risk assessment.
The third step of “do”, involves developing plan documentation, which should be written in a way to enable repeatable response and recovery performance, regardless of the experience of the person leading the effort. The program should be subject to internal review to measure program performance against pre-defined policies and objectives. If this is the case for your organization, implementing a management system is likely the exact solution that you need.
Thus, it is likely that your executive management team may be already familiar with management systems concepts and understand their role in operating within a management system. Putting the business continuity program into key organizational outputs is meant to focus on the objectives of management and to speak in the language of the organization.
However, the benefits can be summarized into two key benefits: a business continuity management system compels management to be accountable to the outcome of the program, and provides an accepted approach for external validation.
Guidelines on how to do this have been discussed throughout this article, but the main tip is to ensure the program speaks executive management’s language (key organizational outputs) and to communicate program performance and tasks in terms of alignment to the continuity capability of those organizational outputs. Has your organization been asked for a copy of your business continuity plan to prove you’re prepared? Organizations struggling with capturing and maintaining executive management’s attention will realize tremendous value when implementing a business continuity management system. The details can vary greatly, depending on the size and scope of a company and the way it does business. What's more the myriad, interconnected data, application and other resources that must be recovered after a disaster make recovery an exceptionally difficult and error-prone effort. The second is to clearly and expressly document all these procedures so that in the event of a SOX audit, the auditors clearly see that the DRP exists and will appropriately protect the data.
However, there seems to be a lot of confusion about what PDCA is – and what it means for business continuity. The following sections break down the components of a PDCA approach to business continuity, with a focus on which activities will provide your organization’s program the most value.
Of note, phrasing the key objectives of the business continuity program as key organizational outputs helps to position the business continuity program in management’s language, thus gaining understanding, support, and involvement from management. The business impact analysis maps critical products and services to individual departments and activities, and seeks to identify recovery objectives for each.

The last step is organization-wide training and validation of strategies and plans through exercises, and the initiation of program maintenance activities. The results of said assessments should be presented to management via the established business continuity steering committee.
Instead of merely presenting metrics based on BIA and plan reviews and maintenance, the “check” process allows the business continuity program to communicate program performance in a language that management understands. Consequently, implementing a management system-framework connects business continuity planning efforts to commonly understood and defined business objectives.
Because of this, the business continuity program is able to communicate real capability and output, rather than focusing on micro business continuity-specific projects. By communicating in this way, management understands the need for their continued interest in the program. We all know that a thick business continuity plan doesn’t equate to organizational capability.
Input and continuous feedback will increase, as will the decisions and resources necessary to meet management’s expectations. What's more, the myriad interconnected data, application and other resources that must be recovered after a disaster make recovery an exceptionally difficult and error-prone effort. For some businesses, issues such as supply chain logistics are most crucial and are the focus on the plan. The second is to clearly and expressly document all these procedures so that in the event of a SOX audit, the auditors clearly see that the Disaster Recovery and Business Continuity Plan exists and appropriately protects the data and assets of the enterprise.. The purpose of the risk assessment is to describe the outcomes from disruptive events and the suitability of current-state controls to prevent the disruptive event from occurring, as well as control recommendations to align with the organization’s risk tolerance. Presenting the organization’s continuity capability in terms of alignment to pre-defined organizational outputs (critical products and services) will help management understand how the program is performing in association to what is important to them.
Management will be presented with choices to accept or take action on risks that directly contribute to the success and continuity of key organizational outputs. Unfortunately, third parties often have few other options than to review the plan and evaluate it. The business continuity management systems framework has one goal: to provide a business continuity program that works, is flexible, and is efficient. Even if you have never built a Disaster Recovery plan before, you can achieve great results.
For others, information technology may play a more pivotal role, and the Business Continuity Disaster Recovery Plan may have more of a focus on systems recovery. Just follow the DR Template that Janco has created and you will have a functioning plan before you know it.
This also helps them better recognize how key risks would actually impact the organization, allowing them to accept the risk or take action on the risk. A business continuity management system forces strong alignment with what management is thinking with what the business continuity program is doing and communicating – it actually compels management to be accountable to the program. By implementing a business continuity management system, especially one certified by a third party, it changes the focus from a “check the box” viewpoint (auditing a plan), to actually making sure that your organization has a real, useful, and capable business continuity capability (reviewing the performance of the management system).
This enables the organization to validate and communicate program performance both internally (to executive management) and externally (to key stakeholders) – in many cases just by showing proof of certification!

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