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All the preparation in the world will not matter if you do not also plan out the specific course of action you will take when a disaster strikes. A disaster recovery plan must be in place for cities to save lives during an unexpected disaster. Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. I will use this to enhance our template with Green Philippines in conducting DRRM Planning Sessions in the communitiesl. Clipping is a handy way to collect and organize the most important slides from a presentation.
If you are new to disaster recovery planning, make sure that you research the subject thoroughly before embarking on a disaster recovery planning project. The primary objective of a Business Resumption Plan is to enable an organization to survive a disaster and to reestablish normal business operations. Historically, the data processing function alone has been assigned the responsibility for providing contingency disaster recovery planning.
Defining how contingency planning considerations must be integrated into ongoing business planning and system development processes in order for the plan to remain viable over time. The successful and cost effective completion of such a project requires the close cooperation of management from all areas of Information Systems as well as business areas supported by Information Systems. Since disaster recovery planning is a very complex and labor intensive process, it therefore requires redirection of valuable technical staff and information processing resources as well as appropriate funding. Phase 1 is used to obtain an understanding of the existing and projected computing environment of the organization. The Security Assessment will enable the project team to improve any existing emergency plans and disaster prevention measures and to implement required emergency plans and disaster prevention measures where none exist. Present findings and recommendations resulting from the activities of the Security Assessment to the Steering Committee so that corrective actions can be initiated in a timely manner. Analyze, recommend and purchase recovery planning and maintenance software required to support the development of the plans and to maintain the plans current following implementation. Another key deliverable of this phase is the definition of the plan scope, objectives and assumptions. Once plans are developed, initial tests of the plans are conducted and any necessary modifications to the plans are made based on an analysis of the test results. The approach taken to test the plans depends, in large part, on the recovery strategies selected to meet the disaster recovery planning requirements of the organization.
The primary objective of recovery planning is to enable an organization to survive a disaster and to continue normal business operations. Although statistically the probability of a major disaster is remote, the consequences of an occurrence could be catastrophic, both in terms of operational impact and public image.
Develop and implement contingency plans that address both immediate and longer-term needs for the Data Centre and other business facilities. The project team organization is designed to maximize the flexibility needed to deal with the implementation of a plan in the most efficient manner possible. The composition of the Project Team may vary depending on the environments and business units for which plans are developed.


The management and control for this project should be supported by project management software. During Phase 1 activities, detail work plans for Data Processing and user personnel identifying tasks and responsibilities along with their associated start and completion dates will be developed. The following is a schedule of deliverables by phase that will be developed and delivered as part of this project. Organization who have tried to develop disaster and business resumption plans without dedicating the required resources to the effort have been largely unsuccessful in implementing effective recovery plans. It is therefore essential, that management is committed to the development, implementation and maintenance of this program, that required resources are freed up during the development cycle and that a resource be dedicated to the on-going maintenance of the program. There are eleven disaster recovery teams in the Louisiana area, and it took nearly a week to begin the recovery (FEMA). Consider engaging a consultant (internal or external to your organization) to help you in your project planning effort. In order to survive, the organization must assure that critical operations can resume normal processing within a reasonable time frame. Frequently, this has led to the development of recovery plans to restore computer resources in a manner that is not fully responsive to the needs of the business supported by those resources.
Senior personnel from Information Systems and user areas must be significantly involved throughout the project for the disaster recovery planning process to be successful. In order to minimize the impact such an undertaking would have on scarce resources, the project for the development and implementation of disaster recovery planning and business resumption plans should be part of the organization’s normal disaster recovery planning activities. The committee should have the overall responsibility for providing direction and guidance to the Project Team. It is preferable, from an economic and business strategy perspective, to concentrate on activities that have the effect of reducing the possibility of disaster occurrence, rather than concentrating primarily on minimizing impact of an actual disaster.
This report identifies critical service functions and the timeframes in which they must be recovered after interruption. This phase also includes the implementation of changes to user procedures, upgrading of existing data processing operating procedures required to support selected recovery strategies and alternatives, vendor contract negotiations (with suppliers of recovery services) and the definition of Recovery Teams, their roles and responsibilities. As the recovery strategies are defined, specific testing procedures should be developed to ensure that the written plans are comprehensive and accurate. Management appreciates the implications of an occurrence, therefore, it should assign on-going responsibility for recovery planning to an employee dedicated to this essential service.
As explained earlier in this document, disaster recovery and business resumption planning is a complex and labour intensive program. Both the information processing and the business environments are constantly changing and becoming more integrated and complex. It is important to note that the managers of environments and business units for which plans are developed will be responsible for the maintenance and testing of their respective plans.
The software should be used for scheduling of personnel resources to specific tasks and identification of end deliverables and their target completion dates.
Some organizations, after spending time and money developing recovery plans, have failed in maintaining their recovery capability.
The most effective way to combat these destructive elements is to have a clear, comprehensive, well-practiced response plan in place. Likewise, a contingency plan must be designed, tested, implemented, and maintained in order to sustain companies during an unexpected disaster.
The system was restored after four days because we were unable to locate a hard disk of that size.  As you can see, all companies must be prepared for all types of disasters.
Disaster recovery planning is not a two-month project, neither is it a project that once completed, you can forget about. The committee should also make all decisions related to the disaster recovery planning effort. The BIA Report should then be used as a basis for identifying systems and resources required to support the critical services provided by information processing and other services and facilities. The profile is developed by identifying resources required to support critical functions identified in Phase 3. Testing strategies tailored to the environment should be selected and an on-going testing program should be established. It is critical that existing change management processes are revised to take recovery plan maintenance into account.


Throughout the recovery effort, the plan establishes clear lines of authority and prioritizes work efforts. The managers represented on the various teams may choose to recommend other senior individuals in their area to represent them or to join specific teams where their expertise will be required for the development of the plans.
Recovery Planning software implemented during Phase 2 of the project will be used to document the plans.
This is mostly due to a lack of commitment to keep their plans current or to do regular testing of recovery capabilities. There are several products on the market that have been designed to support the development, testing and maintenance of recovery plans.
In today’s environment, the effects of long-term operations outage may have a catastrophic impact.
The Project Manager should work with the Steering Committee in finalizing the detailed work plan and developing interview schedules for conducting the Security Assessment and the Business Impact Analysis. In areas where change management does not exist, change management procedures will be recommended and implemented. The organization also must ensure that staff with recovery responsibilities are prepared to execute the plans.
It may, in the event of a blizzard or large-scale power outage, simply require that everyone should stay put and wait for the crisis to pass. It may also require aggressive action on the part of facility staff (for example, to put out a fire or resolve a medical emergency). Consider the large-scale disasters that you selected in the previous chapter-which ones would require evacuation, and which ones would have you sheltering within the facility?On the next page, you will see a completed disaster response plan that uses the template found in Appendix H. This space is for breaking down, in as much detail as possible, the steps that you, your staff, and youth will take in response to the disaster at hand. The answer to the big question, in this case, is to remain in place—the staff and youth will take shelter in the facility safe room.
While the on-duty support staff take responsibility for moving youth there and handing out critical supplies, the director (or lead staff person) takes responsibility for turning off the gas, closing exterior doors and windows, and shutting off lights. Once the entire facility population is in the safe room, they use their battery-powered radio to listen for weather updates; when the all-clear is announced, they leave the safe room and check the facility for damage. If the facility is no longer habitable, the local or regional evacuation plan comes into play.Below the procedures area is a space to list the critical supplies and resources that the specific disaster scenario demands.
Since there is a possibility that an evacuation will be necessary in the wake of a tornado, this plan calls for distribution of all the facility’s Go-Bags.
The first aid kit, if not already in the safe room, would be brought there as well, in addition to extra flashlights and a battery-powered radio for listening to weather updates as they are broadcast.The area below the supplies and resources section is for listing emergency contact information that applies to the specific disaster scenario. For example, a response plan for a medical emergency might list the local fire, rescue squad, and police emergency numbers.
Since the only real response to a tornado involves sheltering and riding it out, there is no number listed here.The final area on the form is for detailing the recovery processes that will help return life to normal when the disaster is over. Review everything you’ve done so far and consider your facility, your resources, and your staff. No one plan can account for every possible nuance of every disaster—the best you can hope for is that, by taking the time to anticipate your response, you will be prepared to handle any situation when it arises.
But take a few moments now to walk through the fire response plan above.Obviously, the answer to the big question here is evacuation. The first step requires the person responding to the fire to pull the fire alarm, which is the facility’s signal for an immediate building evacuation, the plan for which is referenced in the procedures. This plan, already designed, specifies who is responsible for gathering needed supplies, what the procedures are for getting to the rally point, and so on.Next, the responder must evaluate the situation. Depending on the extent of the fire, he or she would either attempt to extinguish it using a portable fire extinguisher (step 3) or seal off the affected area to help prevent the fire’s spread to other parts of the facility (step 4). Make additional copies of the disaster response plan template (Appendix H) and begin drafting response plans for each one.



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