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Given document provides answers to a list of typical questions that HIPAASpace users might ask regarding a particular subject.
In order to start using NPI Number Database for managing your NPI numbers there is need to register in the system.
In order to create an account there is need to use Sign Up form at the bottom of the Login Screen.
We are trying to keep your personal security at the highest level, due to that, we don’t require you entering any your personal information like name, address, credit card, etc. This page is very simple, it basically asks you to define the password you will be using while logging into the system.
Seeing the main screen of the system means your Sign Up process is done and you’re ready to use all the benefits of the NPI Number Database system like NPI Lookup, NPI Registry sharing, NPI Partners and List management, etc. If you are existing user of the NPI Number Database system and you have passed the process described in the Step 1 of the current guide you can easily log into the system any time you need. When you click the Sign In link you will get to the General Login Screen of the NPI Number Database system shown in the Step 1. When all the credentials are set correctly you need to press “Sign In” button and you will get to the Main screen of the NPI Number Database system, shown in above paragraph.
You will start from creating a new partner by entering all the information into the form shown above and then clicking on the button “Add New Partner”.
The next step is to set up a Registry of National Provider Identifier (NPI) numbers you have or your organization holds. Before sharing any NPI numbers or doing any Lookup, there is need to put all your NPI numbers into the system. When you have set up the Registry of NPI numbers associated with you, you can define what partner can receive which NPI numbers. List at the left side shows all the partners we have set up in the system, table at the right shows the list of available providers within our organization.
In case there are several NPI Registries, it is possible to show the containing list of NPI Numbers by clicking Select button at the right. Since NPI became enforced on May 23rd 2007, many providers have fallen into the sharing problem. The idea that lies behind the NPI is entirely positive, however it is necessary to provide all the involved parties with decent NPI lookup abilities to allow them to maintain their systems properly. In the solution shown above, certain Providers and Healthcare organizations agree to post their NPIs on a shared system. So, referring back to the NPI system above, in reality there a lot of vendors, who offer similar ?databases? and NPI Services.

Based on the industry statistics in the NPI domain, it became known that the amount of mistakes and data accuracy decreases dramatically with more vendors and providers entering the world of NPI lookup services. Looking to the graph above, even with lots of people providing similar services data accuracy and probability of data corruption while NPI Lookup dramatically decreases and the size of the NPI Lookup Database is not increasing significantly.
Another approach to the NPI Lookup problem can be the creation of the personalized ?NPI Lookup account?.
Based on the full NPI list each user has, provider then defines the area he wishes to share with his partner. When one system member needs to access the list of NPI numbers from another member, there is no longer any need to call and disturb the partner ? the request can simply be submitted within the system, and another party will be able to combine the list of NPI requestor is looking for in just one click. Adopting the system described above allows the entire healthcare community to share and use the NPI numbers easily and effictively.
With the Personalized NPI Lookup Database solution data accuracy increases, since with each new partner system there is more information available to be shared between providers and Healthcare organizations. This form requires entering of your e-mail address, which will be your main and unique ID within NPI Number Database system.
Please use Sign In form and specify your e-mail address (which is your ID in the system) and password. The page for managing the NPI numbers of your providers is pretty much the same by functionality as Partners management page described above.
Sometimes healthcare organization A, for example hospital, has several providers in staff, but not all of them work with the organization B.
Just click the checkbox near the provider you want to move from one side to another and then click the red button.
Smith, once you have added him as a partner, he will receive invitation to join the system and once he logs into the system, all the NPI Registry you have prepared for him will be shown automatically.
It will bring you to the page Password Setup in NPI Number Database system, described earlier where you can easily change your password. This can be a suitable solution when there is only one such system and everybody needs to put their numbers there.
Indeed this is a system which allows you to maintain and manage your own NPI numbers as you decide and feel confident that information is valid.
At this stage, the system solves the entire range of personalization and data integrity problems that were raised for the Pure NPI Database solution.
Furthermore, in variation to pure NPI Lookup systems all the lists and communications kept personalized and private, it is impossible to corrupt or fake the date, which makes such system industry effective. At the same time, the amount of NPI records increases significantly in difference to the pure database solution.

In case you encounter any problems working with the site or creating an account, please shoot a message using Feedback form – we will be with you shortly to address your question and will guide you through the whole process if needed. Clicking on this button you will see the “Thank you” page, saying that your sign up has been made successfully. Also, passwords are not kept as plain information – they are stored in highly encrypted form in the database, so nobody can read them – that is why we only allow the Account owner to change the password without sending it by e-mail.
The only difference is that you’re adding NPI numbers with the information about the NPI Number holder, associated with it.
It is not correct (although legal) to share all possible NPI numbers from organization A to organization B – only limited subset should be shared.
If one day you will need to enlarge this Registry for this particular partner you can go ahead and add more NPIs to his list, Mr. Indeed, there is such a system ? driven by governmental organizations - but they don?t provide any sharing and lookup as they did in the case of UPIN numbers.
Futhermore, in reality such systems are very unreliable by their nature ? everything is tracked and maintained by an unknown party. However, the current lookup system doesn?t solve the issue of cross-provider lookup, which is in fact the main problem. Now another hospital B requests NPI numbers to site them as referring providers while billing. It is important that you read Terms of Use, since you will have to follow these terms while using the site. So, even though all the personalized data cells are kept within one system, there is no way to share them across the providers and healthcare organization, meaning that all lookups will be local within the lists of the current provider, which is unsatisfactory. What happens now is hospital B calls or e-mails hospital A requesting infromation about each and every provider. This utilizes a lot of time from the employees of hospital A, who have to stop their current work and answer the phone, fax, or e-mail.
By using the system above, hospital A can prepare the sub-list of providers who worked with hospital B and then share it with hospital B within the system. In the majority of cases Healthcare providers run into problems when they have to obtain thousands of referring providers or when they have a several providers who made references for them and are now are calling, faxing, e-mailing to get the NPI number of the particular provider. This completely removes all extra communications between hospitals and makes life for all parties much easier.

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