Payroll Mate 2016 automatically calculates net pay, federal withholding tax, Social Security tax, Medicare, state and local payroll taxes.
Supports the following federal quarterly and annual payroll forms (ready to sign and send): 941, 940, 943, 944, W-2 and W-3. Payroll vacation accrual and sick pay accrual (vacation and sick time calculation and tracking). Dedicated tutorials website with step by step instructions on how to use and customize the software.
Friendly, helpful, professional and FREE US-based technical support by phone, email and chat.
Direct Deposit saves you time and money: According to a calculation of the costs of paper checks vs. Direct Deposit reduces the likelihood of fraud: With Direct Deposit there are no checks to be lost or stolen and there is less potential for altered amounts and forged signatures. Handles Form 941 adjustments in a unique way, different from any other payroll software by allowing you to edit the adjustments of any day in the quarter, and automatically reflects your changes on the adjustments total in Form 941 and on Schedule-B entries. Easy to follow wizard guides you through the process of adding new employees and deciding appropriate Incomes, Taxes, and Deductions for each employee along with their values.
Displays the existing employees in the company in a very clear organized tabular view, with the ability to sort the employees on their names, social security numbers, or any other column in the employees table. Makes creating checks easier than you have ever imagined by: Combining all what you need to create a new check or edit an existing one in a single well organized window, instead of going through several tedious windows like other payroll software applications. Eliminates the need for buying Forms W2 Copy A and W3 by printing government-approved laser substitutes for these forms on plain white paper (Requires Payroll Mate Option #1 - Additional Fee). Supports wage garnishments where the employer is required to withhold a certain amount of an employee's income and forward it to a third party. Allows user to manually enter payroll checks and includes check register report which is very useful for bank reconciliation.
Handles payroll deductions that are exempt from federal and state taxes like 401K retirement plans. Accountants and payroll processors can use Payroll Mate to prepare payroll for their clients from the comfort of their office, print payroll checks for their clients using the PDF built in capability then email those PDF checks to clients where they can load the printer with the pre-printed Payroll Mate compatible checks and print them in seconds.
Supports the following user-defined payroll items (the user can manually configure these payroll items inside the payroll software): medical insurance , dental insurance , vision insurance , life insurance , S-Corp owners insurance, qualified retirement plan , nonqualified retirement plans , personal retirement accounts , sick or disability pay , business expense reimbursements , club memberships , reduced interest loans , travel time , charitable contributions , child support payments and pay advances deduction. Our software comes with the ability to Un-approve and Re-print W2s and the ability to print W2 and W3 forms after year end. State Payroll Withholding details: Payroll Mate automatically calculates State Withholding for all 50 states and District of Columbia. From this window the user can access the main functionality of our In House Payroll Software. This includes the following screens (windows):Company, Reports, Forms, Employees and Checks.
Use our payroll forms software to generate, preview, print and export payroll forms 941, 944, 940, W2 and W-3. Payroll Mate software for payroll generates a variety of payroll reports such as Journal Summary, Journal Detail, Tax Liability and Deposit Requirement. When processing payroll, users of automated payroll system can enter and edit employee hours and other payroll data using the new payroll check dialog. From this window users of our payroll calculations software can enter company information such as name, address, company type, employer identification number, state ID, state unemployment account number and state unemployment tax rate.
Payroll Mate allows for exporting payroll checks into QuickBooks IIF file which you can later import inside QuickBooks. You can download the software immediately after we approve your credit card if you provide the right email address and you don't have anything on your side that prevents you from receiving our emails such as a SPAM filter.
Yes, this software calculates state withholding tax for all fifty US states and District of Columbia. Yes, Payroll Mate can export payroll data to QuickBooks, Quicken and other accounting software like Microsoft Office accounting through General Ledger Export. Yes, all the payroll information in the Trial will automatically transfer over to the full version. Payroll Mate is sold separate for each calendar year January through December for onetime fee of $99.00 regardless of what time of the year you buy the software its good for that calendar year. Please download a FREE evaluation copy of the software, enter your employees and company information, print payroll checks, generate reports and forms and once you are sure the software will work for you, you can go ahead and order the full version. Our small business payroll solution allows the user to go back to the first of the year in order to recreate payroll.
Payroll Mate gives the user the ability to create up to ten companies with 75 employees for each, however if you have more employers or employees you can purchase Payroll Mate option # 3 and be able to create up to 100 companies with one thousand employees for each, if you need more please call our sales reps to get a quote. We have a number of customers who were using legacy accounting & payroll software and switched to Payroll Mate.
Yes, Payroll Mate is ideal for non-profit organizations to prepare payroll, they can also use our W2 Mate W2 1099 software to prepare, print and EFile 1099 forms.
Our software is used nationwide including rural communities, small towns, big towns, cities and metropolitans. Yes, our payroll software offers all the features needed to do payroll for a ministry in a fraction of the time needed to do the same task by hand and in a fraction of the cost needed to use a church payroll service. Yes, Payroll Mate can be used to prepare payroll and cut payroll checks for universities and colleges. Do you have a list of recommendations for those of us who use payroll software in house to prepare payroll? DMN Newswire--2010-5-19--A lot of businesses are using small business check writing and printing software now because it makes their checks look professional.
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Running a small business involves a variety of expenses that must be carefully counted and estimated in advance.
Preparation for the air vacation is actually the beginning of the trip, because when you start planning, it gives you a thrill of anticipation.
By searching Google images, Microsoft Word, or an accounting program, you can easily find a paycheck stub sample. Perhaps you even have old paycheck stubs at home that you can peruse and see how they are laid out. Download FREE payroll software trial now and see how easy it's to run payroll using our payroll system.
Why pay $200 a month to a payroll service company when you can spend only $99 a year (no monthly fees) for all your payroll needs? Payroll Mate also supports different types of payroll pay periods, prints checks, prepares payroll forms 941, 943, 944, 940, W2 and W3. 2015 Year-end payroll forms W-2, W-3, 1099-MISC, 1096, 940 (including states with credit reduction in 2015), 943 and 944.
Our 2016 payroll program makes generating and printing these federal payroll forms as easy as clicking a button. Supports different types of pay periods including weekly payroll, biweekly payroll, semimonthly payroll and monthly payroll. Our payroll tax software supports regular salary, hourly pay, overtime pay, double overtime, bonus pay and commissions. Once a report is generated inside Payroll Mate 2016, the user has a full list of options to export the report data, some of these options include PDF, Text, CSV(Comma Separated Value), MHT, Excel, Rich Text, JPEG, BMP, GIF, TIFF and EMF.
Updates can also be installed manually in case the user does not have internet access (user lives in a rural area or company policy does not allow online connectivity). One of the most powerful features of this payroll management software is the ability to define an unlimited number of custom payroll items to fit the employer's needs.
Our standalone payroll software is much faster than online payroll software, which requires internet connectivity to work. This tax is reported to the IRS through form 940 (Employer's Annual Federal Unemployment (FUTA) Tax Return).
Prepares NACHA - ACH files for direct deposit payroll processing through a financial institution like a bank (Requires Payroll Mate Option #2 - Additional Fee).
Direct Deposit payments, a company with 10 employees can save nearly $900 per year by switching to Direct Deposit.
Payroll Mate generates a file (ACH file), which you simply send to the bank to process payments for your employees.

Income per piece is important to employers looking for trucking payroll software and who compensate drivers per mile. Make sure you back up your payroll data into a portable device like a flash drive or something similar and keep it in a safe and handy place. For example in a restaurant establishment when an employee cooks she earns chef wages and when the same employee takes orders and delivers plates to customers she makes server wages. This feature is useful if you would like to email paystubs (check stubs) to your employees, hand-write checks and in many other cases. Each newly created company inside this payroll program is automatically filled with a number of default Income, Tax, and Deduction categories, including federal taxes to save you time and effort. Please remember as an employer you will need to always verify an employee's authorization to work in the United States by completing USCIS form I-9.
Through the employees table, you can easily create new payroll checks or view already created ones for any employee. Previews of paychecks and pay slips are very important to allow employers go over the payroll transactions and make any desired adjustments before actually printing the checks and finalizing the payroll run.
Allowing you to run through the employees' list spontaneously and get each one's incomes, taxes and deductions ready for you to edit.
This is very important in cases when an employee gets a retroactive pay adjustment or other payroll appointment. This feature is useful for employers who pay wages in a state that is designated by the Department of Labor as "Credit Reduction State". In addition to supporting form 943, our payroll system supports Form 943-A, which is generally used by agricultural employers who deposit federal income tax withheld and S.S and Medicare taxes on a semi-weekly schedule, or whose tax liability on any day is $100,000 or more. This might seem a trivial feature, but it's very important so that no one can add to the check payment amount.
Examples of local payroll taxes that can be calculated using this in house payroll software are city payroll tax, school district payroll tax,municipal income tax, occupational license fees, metropolitan commuter transportation mobility tax, and county payroll taxes. Our payroll processing software is approved by the Social Security Administration to print replacements for expensive W2 Forms Copy A and W3 form on regular white paper. Even if you've never handled any company's payroll, large or small, our payroll software is easy to get started with. Examples of garnishments include child support (the most common type and usually has highest priority), student loan garnishment (typically ordered by the Department of Education), federal income tax levy (ordered by the IRS by sending form 668-W) and county tax garnishments. Payroll Mate - payroll processing software- comes with a built-in help utility and links to the product's support website, which includes a broad FAQ section, tips and knowledgebase. Our payroll database software also tracks employee additional federal payroll withholding and additional state withholding.
Payroll Mate has a separate installation and data store for each year, which makes working on payrolls for separate years at the same time easy and safe. Although this feature seems straightforward, some payroll program vendors charge customers for generating and printing tax forms after year end.
Visit the website of the leading payroll software vendor and find out if you can ever download a free demo. Some MAC users run Payroll Mate by utilizing virtualization technologies such as Oracle VirtualBox and Parallels Desktop.
IRS Tax Form 941 must be filed by employers on a quarterly basis with the IRS snf and identifies the amount of all wages on which payroll taxes were withheld and the amount of taxes withheld. The dialog includes sections of incomes, taxes and deductions along with year to date information for payroll totals. Users can also review built-in payroll item types and custom define new income, tax and deduction categories. All form 941 fields are automatically populated by our software and displayed in a professional window that follows the logical order in the form itself. QuickBooks users are no longer confined to using Intuit payroll products just because they are QuickBooks users. Updates throughout the calendar year are FREE and users will not be required to pay any additional monthly fees for using the software for the related year.
Accountants for example can use Payroll Mate to prepare payroll for their clients from the comfort of their office, print payroll checks for their clients using the PDF built in capability then email those PDF checks to clients where they can loads the printer with the preprinted Payroll Mate compatible checks and print them in seconds. However, we have very few customers who run our program on Linux by utilizing tools such as CrossOver. Of course you are welcome to call our sales line at 800-507-1992 or support line at 708-590-6376 and speak to one of our associates who will be more than glad to answer your questions.
Examples of Metropolitan areas where our payroll tax software is used include: Chicago, New York, Los Angeles, Houston, Phoenix, Philadelphia, San Antonio, San Diego, Dallas, Detroit, San Jose, Indianapolis, Jacksonville, San Francisco, Hempstead, Washington, Atlanta, Columbus, Austin, Memphis, Baltimore, Baton Rouge, Charlotte, Fort Worth, Milwaukee, Boston, El Paso, Nashville, Seattle, Denver, Las Vegas, Portland, Oklahoma City, Tucson, Albuquerque, Wilkes-Barre, Long Beach, Fresno, New Orleans, Sacramento, Cleveland, Mesa, Kansas City, Virginia Beach, Omaha, Oakland, Miami, Tulsa, Minneapolis, Colorado Springs, Arlington, Wichita, St.
Be consistent and try to follow the same steps every time you prepare payroll to eliminate errors. If you have to use payroll program to prepare payroll for a big number of employees, divide them into batches print them and review them before you proceed to the second batch. Have a check list for preparing payroll and mark off the steps you completed as you progress.
Avoid making exceptions for employees as they might ask for favors such as receiving payroll checks one or two days ahead of time or an advance on the next payroll check. Use your payroll in house payroll software to back up your data every time you prepare payroll to an external drive (flash or something similar). Maintain a separate file for each tax year and keep hard copies of all forms and reports filed and notices received.
Limit the number of people who access the computer where you store your payroll and business data. And such check writing software can also save their time and money in a variety of ways - and that is especially true during these economic times. Try CentriQS complete task management solution for planning, tracking and reporting tasks, projects, and schedules.
Read this Company Expenses Checklist to find out what kinds of expenses your small company is likely to generate. Payroll Mate® is a comprehensive payroll software that fits the needs of accountants, small to medium size businesses (SMBs), agricultural employers, non-profits, local governments, schools, household employers and the self-employed. Added the ability to calculate Vacation and Sick hours earned based on the total hours on the check (in addition to the existing method of calculation per check), other withholding tax table changes, support for latest form 941 and support for New York NYS-45 Electronic Filing through compliance with NY Publication 72 (Electronic Reporting of Form NYS-45 Information) and NY Publication 69 (Electronic Reporting of Quarterly Combined Wage and Withholding Tax Information). Although Payroll Mate gives users the ability to use any pay frequency they want, we recommend extending the duration of payroll cycles to reduce payroll staff's payroll processing activities and thus save time and money. This feature is very important in many cases including third-party remittance processing (sending payments to a tax agency or 401K provider). The user has the ability to configure vacation hours earned per check, maximum vacation hours earned per year, sick hours earned per check and maximum sick hours earned per year. The General Ledger export feature available in our payroll tax software is one of the most advanced and powerful in the industry. This feature is very important since most employees would be very upset if their incomes, contributions to retirement plans, their Tax IDs and similar information were accessed by unauthorized individuals. With other payroll solutions you are locked in with the built-in payroll items that ship with the product and even if you have the ability to define custom payroll types, you are limited in the number of items you can define. We were told by some of our customers that they explicitly moved from online payroll providers because their solutions were slow and sometimes unreachable due to interruption of service.
In some cases this tax is paid by the employee only and in other cases by both the employee and employer. By using this feature, our customers have direct deposit payroll software with the ability to process unlimited number of direct deposit transactions.
You can purchase Payroll Mate Option #3, which adds support for 100 companies with 1000 employees per company. The tax is administered and collected by the New York State Department of Taxation and Finance for the City. Examples of employers who take advantage of the income per piece are farmers who compensate farm workers per bucket. Our payroll accounting software reminds the user to back up the company data each time the software is closed. Supports "Housing Allowance" and provides the ability to exempt or withhold Social Security and Medicare taxes from a minister's paycheck.
Use the Employee Notes field to record additional employee info such as hire date, termination date, job title, supervisor name, evaluation notes, date of last raise, and so on. Throughout the year, funds get disbursed to participating employees who have documented and approved expenditures.

A check stub (remittance advice) typically lists an employee's gross pay, wages, tax deductions, withholdings and net pay.
Our customers often ask about the criteria for specifying an employee's withholding allowances and filing status.
Automatically calculating taxes and deductions and year to date values for current employee as you edit the incomes values!
For example, you provide an employee with a fringe benefit when you allow the employee to use a business vehicle to commute to and from work. Users can slip right into the interface and control every functions of the software with ease. Unlike other payroll systems, Payroll Mate supports multiple wage garnishments for the same employee at the same time.
Employers and tax professionals looking for ACA 1095-C and 1094-C processing capabilities can utilize our 1095 Mate software, which can handle both paper and electronic ACA reporting.
When you start a new year, Payroll Mate brings over all the settings and payroll setup from the year before, so you can start processing the new year's payroll in minutes.
Other payroll vendors force their users to renew to next year's payroll software in order to generate this year's payroll forms.
The user can also specify the new check number, pay date and beginning and end data for this payroll run.
If you choose to have the payroll program emailed to you, you will receive an email within minutes of your purchase.
Businesses can prepare payroll using our payroll software and export payroll data into QuickBooks with ease and comfort. Optional features such as "Direct Deposit" and "MICR Check Printing" cost extra (please refer to our Buy page for the latest software pricing).
Therefore, if someone was to purchase this small business payroll solution in the middle of the user will be able to enter in all the checks created or written for employees.
Louis, Raleigh, Anaheim, Cincinnati, Tampa, Pittsburgh, Toledo, Minneapolis, Corpus Christi, Buffalo, Newark, St.
For example if you start by preparing payroll for salaried employees, always start by preparing payroll for salaried employees.
But many small businesses overlook business checks as a mechanism to get their company name out to customers, vendors, and suppliers. Increase productivity of your small business or office by better organizing your employees' tasks and time.
Our payroll system works with different accounting software including Intuit QuickBooks, Sage Peachtree (Sage 50), Quicken, Microsoft Accounting and more. Other recent updates include support for Florida RT-6, compliance with Illinois monthly unemployment reporting, new taxes and deductions report, ability to sort employee data on checks and reports, new state taxes report, dedicated Payroll Mate tutorials website and change log feature.
When creating a new payroll check, the software automatically calculates vacation hours earned, sick hours earned, vacation hours used and sick hours used (the user has the ability to override any of these values).
This feature is very useful for users with advanced payroll processing requirements or payroll service bureau. Payroll Mate is truly designed to improve the efficiency and effectiveness of payroll departments. This payroll withholding applies to the first $118,500 (as of 2016) of employee pay in each calendar year. According to IRS form 940 instructions, the time needed to complete and file this form will vary depending on individual circumstances, but the estimated average time for recordkeeping is 9 hours and 19 minutes, for learning about the law or the form is one hour and 23 minutes and for preparing, copying, assembling, and sending 940 form to the IRS the time needed is one hour and 36 minutes. The SUTA rate is not the same for all employers, since the states follow what is called experience rating, where the companies with higher layoff rates have higher rates (more layoffs means more employees will ask for unemployment benefits).
Other payroll software solutions charge per transaction, which makes direct deposit less attractive to employers.
Did you know that the leading payroll software vendor charges more than $300 for a program that supports one company and 3 employees per company?
Through the vendor and 1099 center farm employers can pay contractors and issue them 1099s at the end of the year to stay in compliance with IRS regulations as defined by Publication 51 (Agricultural Employer's Tax Guide).
Maintaining regular backups is one of the essentials that employers and payroll processors should never overlook. This information must always come from an employee-filled and signed form W-4 (Employee's Withholding Allowance Certificate). Fringe benefits are defined by IRS Publication 15-B (Employer's Tax Guide to Fringe Benefits). Our software auto-populates the schedule based on the payroll checks entered by the user for the year, taking into consideration which states have a "credit reduction rate" greater than zero. We always advise our customers even tiny businesses to have very strict check payment controls to reduce the risks of fraud and various errors.
The program's payrolls setup Wizard holds your hand every step of the way as it walks you through the setup and payroll data entry stages. Employers can also use the employee notes field inside Payroll Mate to track garnishment orders and receipt dates, which is very useful for larger companies.
This in house payroll software also tracks employee state filing status and number of payroll tax exemptions. Please contact us for more details (please remember that 1095-C reporting is mainly needed by employers with 50 or more full time employees). Form W-2 lists the various types of income paid by the employer to the employee and the amounts of taxes withheld during the past calendar year. As we all know accountants use a wide range of general ledger software solutions therefore Payroll Mate generates a general ledger journal entry for Payroll activity that can easily be imported into other solutions or manually booked. Wikipedia defines PayPal as: "PayPal is a global e-commerce business allowing payments and money transfers to be made through the Internet". This will ensure accuracy of W2 forms, W3 forms, 940 forms, 941 forms and all other reports created. Petersburg, Glendale, Jersey City, Norfolk, Birmingham, Scottsdale, Altoona, Bloomsburg, Scranton, Reading, Harrisburg, Williamsport, Hazelton Lock Haven and Allentown. Through our payroll software you can setup the state unemployment rate for each quarter along with the wage base, with the software calculating the SUTA tax for each paycheck and tracking the amounts for reporting purposes. Many computerized payroll systems do not include this feature, although they prepare Form 940 itself, which forces employers to download and manually prepare the schedule at year end. Examples of such controls include: limiting access to un-used checks, use of two-signature checks, using a dedicated checking account for payroll, reconciling accounts and locking-up undistributed paychecks. The payroll system also comes with a powerful report which lists for each check (in a certain pay period) vacation hours earned, vacation hours used, sick hours earned, and sick hours used. Typically at the end of each year, the state agency that handles unemployment taxes mails out notices to employers with the unemployment rate for the upcoming year. During payroll setup, different windows provide intuitive selection lists and other features that speed data entry and ensure information accuracy. For tablet users, Payroll Mate works on Microsoft Surface Pro and other devices that run fully functional Windows such as Dell Latitude and Toshiba Portege . Form 944 is Employer's Annual Federal Tax Return and form W-3 is Transmittal of Wage and Tax Statements. Payroll Mate users will need to enter this rate under the "company state tax information screen" when they install and configure the software for the upcoming year. Easy to follow wizards provide quick access to employee information, including personal data, wages, taxes and payroll deductions. Employee and employer Social Security portion of the FICA tax are also referred to as "OASDI".
Our payroll program allows any number of incomes, taxes and deductions, including health insurance, benefits plans like 401K, union dues and HSA. One of the main goals of ezCheckPrinting software designers is to make sure that the product is easy to use - even for people who may not have much experience. The software can also serve as a check management system that ensures that check information is stored and organized in one secure place. Buyers can now get full version check printing software and Laser Blank Computer Check Paper for Free when they try or buy an offer from one of TrialPay's 2,000 blue-chip advertisers.
The company wanted to build something that was user friendly, super simple, affordable, and completely risk free.

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