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When SharePoint 2010 was introduced, one of the major changes that it brought with it was a completely new infrastructure for working with user profiles. I put out a guide intended to simplify the steps, but the real comprehensive guide is by Spencer Harbar – I strongly recommend a read.
Navigate to the User Profile Service Application (from Central Administration, Select Application Management, Manage Service Applications, and then your Profile Service Application).
Then, instead of “Use SharePoint Profile Synchronization”, select “Use SharePoint Active Directory Import”, and click OK. One thing to note, and a deviation from the original SharePoint 2007 import mechanism is that the account used above MUST have the “Replicating Directory Changes” permission in Active Directory for the import to work. Navigate back to the Profile Service Application page, and select “Start Profile Synchronization”. Again, I don’t necessarily recommend the simpler option if your only problem is complexity, but I do think that is was wise of the product team to add this back in. When setting up a SharePoint farm, whether 2007 or 2010, you have the option of providing various service identities throughout the process.
We now have enough work under our belt with SharePoint 2010 that I feel comfortable sharing some of our best practices around account creation for SharePoint 2010.
The chart below describes the account, its purpose, what rights it needs to the local machines in the farm (including the SQL server machine(s), the rights it needs for SQL Server directly, and the rights it needs to the Active Directory domain. This entry was posted in SharePoint, Technology and tagged Accounts, Active Directory, Profiles, Security, Setup, SharePoint 2010 on August 6, 2010 by John White.
There is a lot of configuration here, make sure that you scroll to the bottom and fill out all of the relevant options. When you start most of the services, they either start immediately, or give you a configuration screen and start quickly thereafter. DO NOT attempt to start these services manually, and that will confuse the system in a very big way. If you do not perform this step, your import will fail, and you’ll have very little idea as to why. Give the connection a name, select an authentication type, and any appropriate credentials.
This dialog is NOT particularly responsive, be prepared for long waits between mouse clicks.
This screen shows no problems, but if there are, they will be displayed for each step in a great amount of detail. In conclusion, the new profile synchronization system in 2010 has quite a few more moving parts, is a little rough around the edges (at the moment), and can be a bit of a bear to get going.
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This infrastructure was based on the Forefront Identity Manager, and represented a fairly bold leap. With SharePoint 2013, the product team heard these messages and brought back the simpler profile import that was in SharePoint 2007 as an option.
To do that, select the “Configure Synchronization Connections” link from the Service Application page.
This is the same requirement as the 2010 synchronization, and the full synchronization service with SharePoint 2013.
If your requirements are truly import only, and you don’t have multiple identity systems, this is a quick way to get up and running.
The product itself has gotten more complex, and so therefore have the configuration options. When I originally wrote this in early 2010 it was based on some (at the time) sketchy Technet documentation and experience. I had a great deal of trouble even getting profile imports to work at all with some of the pre-release builds, and the final release is still a little rough around the edges. You do that from the Manage Service Applications screen and choose the New button in the upper left. You’ll be choosing databases for social tagging, a database for storing user profiles, a database for storing user tags, and the URL of your MySite Host. Clicking this one gives you the configuration screen where you’re prompted to associate the service with your application from above, and the credentials that the two Windows Service accounts will run with. The options for import source are greatly increased from 2007 and now include Active Directory, Active Directory Resource (ADAM), Active Directory Logon Data,  BDC (they’ve forgotten to rename it to BCS), IBM Tivoli, Novell eDirectory, or Sun Java System Directory Server.
The beauty of it is that you can now very easily cherry pick which containers, and even users get imported very easily.
Return to the Profile Service Application main page, and in the Synchronization section, select “Start Profile Synchronization”. However, it’s new capabilities make it well worth the effort, and lay the groundwork for what I can see to be some great new features down the road. With it, the integration possibilities were greatly increased, and it allowed for not only read, but write synchronization on a field by field basis (either read or write… not both!). It’s not available by default, and I don’t necessarily recommend using it (as always, it depends) but if your requirements are a simple import, then it may be for you. There is no “one size fits all” approach for all scenarios, but the list that I am providing below should work as a good starting point.
There are a lot of good things about this, one of which is that it provides for bi-directional synchronization.
There is a Technet document available here that details precisely how to configure profile imports.


If you’ve run the setup wizard, and selected user profile application, you also already have one. If you haven’t already created a MySite site collection, the configuration screen here will allow you to do so.
Another improvement in this version is that the import can now use Forms authentication credentials, but can also make use of Claims based authentication if available. If however, you feel that the job is taking too long, and you feel that there is a problem and can’t locate it, an excellent tool to use is the Forefront Identity Synchronization Manager Client UI.
Couple this with the fact that with the initial release of SharePoint 2010, it wasn’t fully baked, and you have the recipe for what became the top support issue for SharePoint 2010 up until this point.
While this is certainly the easiest approach, it is far from the most secure, and it can be very limiting down the road if you need to get granular with your permissions. There is often a trade-off between the ease of manageability and providing good security, and the approach below,I feel,find a good balance. I want to point out that there is a much more comprehensive guide out there on the topic, the Rational Guide to the User Profile Service by Spencer Harbar.
User changes to their profile store can be synchronized back to their identity store (Active directory, etc). Once you have successfully created the application, you may then proceed to starting the service.
Subsequent Service Packs and Hot Fixes have greatly improved the system (my gold standard is currently Service Pack 1 with the December 2011 Cumulative Updates), but the system does remain complex, and is arguably overkill where a simple Active Directory import is all that is required.
The trouble is that there are a lot of intricacies as to what account does what, and getting it right requires a pretty comprehensive understanding of the product.
It’s the reference I use when I get into trouble, and if this article doesn’t do it for you, I recommend going there.
This post is my attempt to help guide around the worst of the thorns, and get it working with Active Directory. This of course is in a completely different are where the services on the server are controlled. The service account that was specified above to run the synchronization service (the one that the two forefront services are running as) need to be granted the “replicating directory changes” permission.



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