After a disaster our community will pull together and face the challenge of redevelopment.
If you are new to disaster recovery planning, make sure that you research the subject thoroughly before embarking on a disaster recovery planning project. The primary objective of a Business Resumption Plan is to enable an organization to survive a disaster and to reestablish normal business operations.
Historically, the data processing function alone has been assigned the responsibility for providing contingency disaster recovery planning. Defining how contingency planning considerations must be integrated into ongoing business planning and system development processes in order for the plan to remain viable over time. The successful and cost effective completion of such a project requires the close cooperation of management from all areas of Information Systems as well as business areas supported by Information Systems.
Since disaster recovery planning is a very complex and labor intensive process, it therefore requires redirection of valuable technical staff and information processing resources as well as appropriate funding. Phase 1 is used to obtain an understanding of the existing and projected computing environment of the organization. The Security Assessment will enable the project team to improve any existing emergency plans and disaster prevention measures and to implement required emergency plans and disaster prevention measures where none exist. Present findings and recommendations resulting from the activities of the Security Assessment to the Steering Committee so that corrective actions can be initiated in a timely manner. Analyze, recommend and purchase recovery planning and maintenance software required to support the development of the plans and to maintain the plans current following implementation. Another key deliverable of this phase is the definition of the plan scope, objectives and assumptions. Once plans are developed, initial tests of the plans are conducted and any necessary modifications to the plans are made based on an analysis of the test results.
The approach taken to test the plans depends, in large part, on the recovery strategies selected to meet the disaster recovery planning requirements of the organization. The primary objective of recovery planning is to enable an organization to survive a disaster and to continue normal business operations. Although statistically the probability of a major disaster is remote, the consequences of an occurrence could be catastrophic, both in terms of operational impact and public image. Develop and implement contingency plans that address both immediate and longer-term needs for the Data Centre and other business facilities. The project team organization is designed to maximize the flexibility needed to deal with the implementation of a plan in the most efficient manner possible. The composition of the Project Team may vary depending on the environments and business units for which plans are developed.
The management and control for this project should be supported by project management software. During Phase 1 activities, detail work plans for Data Processing and user personnel identifying tasks and responsibilities along with their associated start and completion dates will be developed. The following is a schedule of deliverables by phase that will be developed and delivered as part of this project.
Organization who have tried to develop disaster and business resumption plans without dedicating the required resources to the effort have been largely unsuccessful in implementing effective recovery plans.
It is therefore essential, that management is committed to the development, implementation and maintenance of this program, that required resources are freed up during the development cycle and that a resource be dedicated to the on-going maintenance of the program.
Feature For many SMEs, tape disappeared from their landscape as a data storage choice ten or more years ago. Hard drive prices have steadily fallen while their capacities escalate unabated, and yet tape storage continues to play a pivotal role in business information management. It didn't take long to discover that data centre companies aren't too keen on exposure, so it's lucky that I have a friend of old who is a data centre manager who explained the various strategies deployed. The name Iron Mountain rather suggests the musical meeting of minds from two late 1960s hard rock bands, but even though this company provides facilities for tape storage, it’s very unlikely you’ll find much in the way of recorded music on most of them.
Yet, just like record companies regard master tapes as crown jewels from years of labouring in the studio, the businesses that rely on Iron Mountain’s services have similar feelings about the precious data stored on tape that is kept in this safe and secure environment.
Depending on your business size and scale, this can involve a separate facility that is effectively a clone of the disaster stricken site, that’s kept on ice for when the nightmares begin.
So, before we begin our tour of Iron Mountain, let's take a moment for my IT buddy – I’ll name him Hal – to explain more about the role tape plays and its value in a multi-client data environment. If only it was as simple as stuffing in a few tapes and letting the tech churn into life, but there’s quite a bit of prep behind this and it depends on quite a number of factors; the most significant one being how much money the client has. You’d think deploying a fully replicated physical data centre backup system would be enough to satisfy the terminally nervous.
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According to Gartner analyst Allan Daley, we are living in an unstructured, data nightmare. The Lincoln County Office of Emergency Management is a division of the Lincoln County Sheriff's Office.
Emergency managers are continuously engaged in the cyclic phases of emergency management; planning and mitigation, preparing for emergency, responding to and recovering from disaster is a constant process that never ends. When preparing to implement an EMR or EPM system with a graphical user interface, your entire staff will need to possess at least some computer skills.
Some staff members will need to be able to check patients in and out; others will have to post money or generate claims. The electronic medical records committee must design a training plan which takes the above factors into consideration.
CCHIT had been given an (un)official nod from the government's Office of the National Coordinator for Health Information Technology as the certifying body for EMR standards. At our practice, mind-mapping software has become indispensable for managing projects of any size. I've successfully rid the home office of paper records by scanning them all - then shredding them. Many computers have monitor or video out-ports which allow a connection to a second monitor.
Although no single device can do it all, I have discovered a PDA or smart phone to be especially useful.


Some recent legal cases have established that data which is accessible must be able to be produced, including backup. In the world of paper records, charts that are more than seven years old that were purged are considered legally inaccessible. Eventually, rational minds emerged victorious, and some of the more inane regulations have relaxed somewhat. Consider forming a Legal, Risk & Compliance (LRC) Committee for your practice, to address the above-mentioned issues and others which may arise.
The PDRP Executive Committee has formed to provide expertise on major redevelopment issues for the City including land use and housing, construction and permitting, economic redevelopment, infrastructure and environmental restoration, financial administration and public outreach.
Consider engaging a consultant (internal or external to your organization) to help you in your project planning effort. In order to survive, the organization must assure that critical operations can resume normal processing within a reasonable time frame.
Frequently, this has led to the development of recovery plans to restore computer resources in a manner that is not fully responsive to the needs of the business supported by those resources.
Senior personnel from Information Systems and user areas must be significantly involved throughout the project for the disaster recovery planning process to be successful.
In order to minimize the impact such an undertaking would have on scarce resources, the project for the development and implementation of disaster recovery planning and business resumption plans should be part of the organization’s normal disaster recovery planning activities. The committee should have the overall responsibility for providing direction and guidance to the Project Team.
It is preferable, from an economic and business strategy perspective, to concentrate on activities that have the effect of reducing the possibility of disaster occurrence, rather than concentrating primarily on minimizing impact of an actual disaster.
This report identifies critical service functions and the timeframes in which they must be recovered after interruption. This phase also includes the implementation of changes to user procedures, upgrading of existing data processing operating procedures required to support selected recovery strategies and alternatives, vendor contract negotiations (with suppliers of recovery services) and the definition of Recovery Teams, their roles and responsibilities. As the recovery strategies are defined, specific testing procedures should be developed to ensure that the written plans are comprehensive and accurate. Management appreciates the implications of an occurrence, therefore, it should assign on-going responsibility for recovery planning to an employee dedicated to this essential service.
As explained earlier in this document, disaster recovery and business resumption planning is a complex and labour intensive program. Both the information processing and the business environments are constantly changing and becoming more integrated and complex. It is important to note that the managers of environments and business units for which plans are developed will be responsible for the maintenance and testing of their respective plans. The software should be used for scheduling of personnel resources to specific tasks and identification of end deliverables and their target completion dates.
Some organizations, after spending time and money developing recovery plans, have failed in maintaining their recovery capability. Domestically, it exists, if at all, as a legacy item with perhaps a car stereo chewing its way through a selection of fondly regarded C-90s. For the big data boom, it proves cost-effective, energy efficient and easier to handle for remote back-ups and archiving. He also took me along to Iron Mountain, the data sanctuary his company uses where we met with a data centre manager of a different sort, Gwyn Lloyd, who oversees the storage and distribution of client media and, in a separate facility, handles storage and disposal of paper documents too.
This is a serious business and one that companies integrate into their disaster recovery (DR) strategies for one very simple reason: survival.
The company he works for, let’s call it High Fibre, handles some big players in retail and does have a cloned facility, performing regular DR tests.
Hal explains that this is a service the company offers to manage and perform on behalf of its clients: “It would be quite a big event with a project plan and a project manager would be assigned to it.
As a solution, it’s undoubtedly costly but there’s always something more you can do to make the DR site more effective.
So, if your production site went down and you had to move to your DR site, how old is that data? It requires a dedicated high speed link, but the data on that target (EMC) SAN is very, very up-to-date. This site is built for modern browsers that support HTML5 and CSS3, such as IE10+, Chrome, Firefox, or Safari. Featuring expert guidance in electronic medical records, finance, administration and legal issues. However, a large percentage of adults still have limited experience with the latest technology. Maybe the technical staff won't have to understand the claims process, but they will surely need to be proficient using EMR. The committee will have to determine what the common tasks for every employee will be, then adding additional skills of increased complexity to the appropriate departments and jobs.
According to a report by FierceHealthIT, The Drummond Group, an interoperability testing lab in Austin, Texas, has thrown its hat into the ring. An organization made up of industry experts, corporations, and other volunteers, CCHIT has also had its share of critics who charge that it is giving preferential treatment to big players in the EMR software community. The ScanSnap 500 is a device which will scan everything, from PDF files to double-sided documents. Many small, high-definition TV sets have a video in-port able to toggle between cable and satellite and a computer signal.
These devices are cell phones that run Windows apps, able to sync with Outlook on your desktop computer to access the Internet, email, and your contact list. No more can you even keep a patient check-in form at the front desk, or risk having a patient learn who else had been in on that day. Although this may seem an unfair burden for a medical practice, experts dealing with these sort of legal cases believe that EMR will result in a decrease of malpractice suits, owing to better documentation and a lower rate of medication-related mistakes. There are still privacy issues which are specific to the electronic aspects of medicine, in regard to inappropriate disclosure of patients' data. The Executive Committee will make recommendations to the City Council, which will decide whether to adopt the PDRP. Disaster recovery planning is not a two-month project, neither is it a project that once completed, you can forget about.


The committee should also make all decisions related to the disaster recovery planning effort. The BIA Report should then be used as a basis for identifying systems and resources required to support the critical services provided by information processing and other services and facilities. The profile is developed by identifying resources required to support critical functions identified in Phase 3. Testing strategies tailored to the environment should be selected and an on-going testing program should be established.
It is critical that existing change management processes are revised to take recovery plan maintenance into account. Throughout the recovery effort, the plan establishes clear lines of authority and prioritizes work efforts. The managers represented on the various teams may choose to recommend other senior individuals in their area to represent them or to join specific teams where their expertise will be required for the development of the plans. Recovery Planning software implemented during Phase 2 of the project will be used to document the plans. This is mostly due to a lack of commitment to keep their plans current or to do regular testing of recovery capabilities. There are several products on the market that have been designed to support the development, testing and maintenance of recovery plans.
Still, this lack of public visibility by no means indicates that tape has come to the end of its spool.
To find out more about the reliance IT places on this media and how it’s is deployed, I met with two IT professionals who share the same job title, but have very different roles. And as those tapes were kept off site, in a place like Iron Mountain, you’ll be back in business in no time. A real test is the only way to find out if the right procedure is in place and according to Gwyn Lloyd, some Iron Mountain clients undergo DR tests as often as once a quarter. It's a lucky fact that most doctors must keep with technological advances out of necessity.
The best part is that you don't need to be a computer genius to use these tools - they're intuitive, making projects easy to follow visually.
This application has modules to set up various goals, from business, to family, to personal.
When you set up dual display with the TV as the second monitor, you can double the work area on the desktop. Some people use the phone connection to access the Web, while others connect through a wireless network.
Even so, if data is kept on a failed hard drive, and the costs of recovering the data is significant, it could create an undue burden; judges could rule that the expense be shared between the two parties. When it comes to electronic information, however, inaccessibility could be more difficult to prove, as electronic data can almost always be recovered. An unauthorized email, unsecured wireless network, a computer monitor left on in view of another patient are some prime examples. In today’s environment, the effects of long-term operations outage may have a catastrophic impact.
The Project Manager should work with the Steering Committee in finalizing the detailed work plan and developing interview schedules for conducting the Security Assessment and the Business Impact Analysis.
In areas where change management does not exist, change management procedures will be recommended and implemented. That’s why Iron Mountain and other tape storage facilities exist, they are an insurance policy against acts of god, theft (oh, where’s my server gone?) and the occasional disgruntled employee who might try their hand at sabotage. But if you’ve got a dedicated link, transferring data from one SAN to another, the latency could be as low as a few tens of milliseconds.
For example, almost all of your employees will need to know how to use the system to look up appointment info.
Next, the department should rotate through the training room to receive training on the necessary tasks for their particular jobs.
Some newer versions such as Treo 150W can sync up with your contacts and calendar remotely from any location. In fact, most of the current EMR software systems don't even let a provider delete patient records. The organization also must ensure that staff with recovery responsibilities are prepared to execute the plans. In the trade, the upshot of this risk management process is referred to as Business Continuity Planning (BCP). Still, many other staff members have limited exposure to computers at work - and limited skill as a result. A manual was prepared for the EPM software module, and another is being written for the EMR module. A dashboard can handle your mind maps while helping to delegate the logistics of who, where, what and when of your projects. Although a bit larger and heavier than a regular cell phone, these devices make up for the added weight with increased flexibility. In order to gauge an employee's computer literacy, they can be asked about the applications they've used, and to give examples of the sorts of tasks they've performed. This has become a major area of law and will become increasingly important as EMR becomes the norm.
It's also possible to tell an employee's competency through the vocabulary they are familiar with. The bottom line for medical practices is that a reliable and secure backup process is a must.



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Comments

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