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It's Comdex all over again as the tech world moves to Las Vegas for the Consumer Electronics Show. Scary stories and Windows' developments are what ZDNet News readers clicked on most in 2005. This Disaster Planning Template can be used by any size of enterprise to recover from a catastrophe. The disaster planning template and supporting material have been updated to be Sarbanes-Oxley and HIPAA compliant. Just as a disaster is an event that makes the continuation of normal functions impossible, a disaster recovery plan consists of the precautions taken so that the effects of a event will be minimized, and the organization will be able to either maintain or quickly resume mission-critical functions. Typically, this involves an analysis of business processes and continuity needs; it may also include a significant focus on disaster prevention. With the template is a 3 page Job Description for the Recovery Manager.  The Disaster Recovery Plan Template PREMIUM Bundle contains 11 additional key job descriptions. Planning for employees, business partners and customers makes up the most critical aspect of business recovery planning, Janco Associates says. The DRP template includes everything needed to customize the Disaster Recovery Plan to fit your specific requirement. A best practice for disaster and business continuity is a technique, method, process, activity, incentive, or reward that is believed to be more effective at restoring the operation of an enterprise after a disaster or enterprise interruption event occurs.
Focus on operations - people and process that drive the enterprise are the primary issues that DRP and BCP are controllable. Train everyone on how to execute the DRP and BCP - People are the front line when it comes to supporting the enterprise. Have a clear definition for declaring when a disaster or business interruption occurs that will set the DRP and BCP process into motion - There needs to be a clear processes for allocating resources based on their criticality and availability requirements. Integrate DRP and BCP with change management - Changes are inevitable in any sizable environment. Focus on addressing issues BEFORE they impact the enterprise - When you are aiming to operate at the speed of business, after-the-fact fixes do not make the grade. Validate that all technology is properly installed and configured right from the start - a technology solution that is properly implemented in terms of its hardware, firmware, and software will dramatically reduce problems and downtime in the future.


Monitor the processes and people to know what critical - many of today’s enterprises are experiencing a capacity crisis as they reach the limits of reduced budgets, older facilities and legacy infrastructures. A major part of the disaster recovery planning process is the assessment of the potential risks to the organization which could result in the disasters or emergency situations themselves.
There are many potential disruptive events and the impact and probability level must be assessed to give a sound basis for progress.
In a survey of 253 enterprises that had to activate their recovery plans Janco has identified the reasons why recovery is not successful. The most common issue and occurring in 62% of all recovery plans are errors in the plan itself. The DRP template is over 200 pages and includes everything needed to customize the Disaster Recovery Plan to fit your specific requirement.
Work Plan to modify and implement the template.  Included is a list of deliverables for each task. Disaster Recovery Business Continuity Template (WORD) - comes with the latest electronic forms and is fully compliant with all mandated US, EU, and ISO requirements. Included with the template are Electronic Forms which have been designed to lower the cost of maintenance of the plan.
The Disaster Template comes as both a Word document and a static fully indexed PDF document. The first is putting systems in place to completely protect all financial and other data required to meet the reporting regulations and to archive the data to meet future requests for clarification of those reports.
Depending on the nature of the outage, you may need to figure out how and where people can continue working. What happens if you don’t have local area network (LAN) or wide area network (WAN) connectivity for an extended period of time? The idea is that with proper processes, checks, and testing, a desired outcome can be delivered with fewer problems and unforeseen complications. Implementing a planning and recovery environment is an ideal time to define an approach based on ITIL best practices that will address the process and people issues effectively. A staff that has not been properly trained in the use of the DRP and BCP when an event occurs will we hindrance.
This will define the “rules of the road” for who does what and when while minimizing the factors that can negatively impact enterprise operations. Proper initial configuration can also save time and reduce issues with upgrades, hot patches, and other changes. It is necessary to consider all the possible incident types, as well as and the impact each may have on the organization's ability to continue to deliver its normal business services. This is often due to the plan not being kept up to date (47%) and the unavailability or inaccurate passwords (34%). The second is to clearly and expressly document all these procedures so that in the event of a SOX audit, the auditors clearly see that the DRP exists and will appropriately protect the data.


A disaster recovery plan describes how an organization is to deal with potential disasters. For a brief period of time, everyone may need to work remotely, but you will need to have these contingency plans ready, along with automatic notification to tell employees to work at home. National Fire Protection Agency, 35 percent of businesses that experience a major fire are out of business with three years. National Archives and Records Administration, 80 percent of companies without well-conceived data protection and recovery strategies go out of business within two years of a major disaster. Otherwise, recovery plans can be easily derailed when new software and hardware is added or upgraded without testing the potential consequences of changes to business technology. Best practices can also be defined as the most efficient (least amount of effort) and effective (best results) way of accomplishing a task, based on repeatable procedures that have proven themselves over time for large numbers of people. It is important to identify risks across people, process, and technology so that appropriate countermeasures can be implemented. So, if having everyone work at home is not the best option for your business, recovery vendors can provide interim workplaces such as prefabricated mobile offices or buildings designed specifically for use in times of crisis. Backup tape and storage testing services can help ensure that critical data will be available after a major outage. In the worst-case scenario, your business may not have access to any of these vital services. That’s why experts like Janco Associates recommend routine system checkups, as well as longer-term business continuity and resilience planning services. This not only helps reduce downtime, it also delivers better performance and a faster ROI through better and wiser use of IT assets. You should also make sure that vendors provide an appropriate level of support including proactive features such as critical patch analysis and change management support. Ideally, says Janco Associates, backups should be performed off site, preferably at a facility far away from everyday operations. LAN and WAN contingency plans can include services such as remote data access so critical information can be managed and administered from any location. A fail over system for e-mail is also highly recommended, who note that keeping in touch with partners and customers can make all the difference in remaining in business.
These solutions can be activated in seconds, but keep in mind that these systems need to be in place prior to an outage.



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Rubric: Business Emergency Preparedness



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