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These are necessary questions, because they will help define what you think you can get done and by when.
Before I go into detail on how the lists work, there is some preliminary knowledge which you must keep in mind. When you construct your task list, you must determine if the tasks are within your power and authority to accomplish. A Simple, top-down list is exactly what it sounds like: you make a list and and accomplish the tasks from top-down.
Many people and firms like this method because it’s clear and they can apply the Pareto Principle to their lists.
This is more difficult than you think, because new tasks constantly pop up, and you must judge those tasks on their important and urgency. In fact, there is a concept that explicitly highlights when we address the most urgent matters and allow non-urgent, important tasks (quandrant II) to become urgent crises (quadrant I). Combination techniques can be anything, but a popular one would be to create your IU matrix and formulate it into an ABC or Binary list.
The best advice I can give you is to try out each for a few days and see which works best for you.


Here you get tips, tricks & ideas on becoming more productive, with a special focus on managing information (overload). How do busy, pressured, and stressed people prioritize and find time for the important things when the small things demand so much of our time and attention? You make a daily list of tasks you need to get done and cross them off when you get them done. It’s part of the planning process, and failing to do so could cost you more time in the future. If you don’t have either, than the task is not yours to accomplish, and you should determine who it belongs to.
What’s the point of making yourself more effective and efficient if you do something which you didn’t need to do in the first place? It was first popularized by Stephen Covey in his book The Seven Habits of Highly Effective People. It tasks real discipline and practice to become accustomed to constantly planning your tasks and not giving into the most urgent matters. I find this to be particularly effective when applying the Pareto Principle, but maybe it’s too complicated for your tastes.
Don’t worry about the technology, like mobile apps or programs, to help you implement it.


In fact, I insist you start taking 10 minutes at the end of each day to plan and prepare for the next. Many people neglect Quandrant II to their misfortune, and it shows in their health and personal relationships. You read through the list, and whichever task gives you the biggest emotional reaction (good or bad) is the task you do.
Keep in mind that it could make you exceedingly efficient and effective, but also that you are not a machine. And it requires planning and thought, which takes more time out of your day–time which you need. This method obviously lacks any safety measure that ensures you get the most important tasks done first, so I don’t recommend it. Be self-compassionate and forgiving, as well as disciplined, and you won’t lose yourself in the rush to be more efficient and effective.



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