Time management in the workplace powerpoint slides,hospitality management classes los angeles,black life coach nyc,army rotc physical training 07 - 2016 Feature

Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. Derek’s Schedule With everything that I’m juggling, I need to use some major time management skills! Successful time management comes easy to some, but for most people, it is a skill that takes time to learn and perfect. Some managers and members of senior leadership think the answer to solving time management issues is to eliminate all time wasters. Whether you make a to-do list or setup tasks in your Microsoft Outlook, specify the assignments you want to complete for the day.
Finishing all of your easy assignments in a day does feel good, but dragging out the length of a high-priority assignment is never fun. If you have tasks that can be completed quicker with the help of additional team members, ask for their support. For additional tips to effectively manage time and increase productivity for your company, consider participating in CAI’s Time Mastery: Taking Control of Your Time course. Time management technique applied to any workplace can result in increased efficiency of an individual as well as an organization. If you find yourself and your organization in such a situation, it is a high time to correct the process by adapting time management techniques at workplace. Major part of our workplace is filled with many unwanted and non-required stuff that stays around without contributing to our efficiency.
Clear the clutter: Get rid of the things that are no way contributing towards the smooth functioning or helpful in simplifying your tasks.
Plan in advance: Once you know your KRAs, plan your work at least a day, if not more, in advance.
Set priorities for the day: While planning for each day in advance, set priorities that abide by the KRAs. Pondering over all these time management techniques at workplace and taking corrective measures will make plenty of time available to cater to the tasks that matters and are bound to increase overall efficiency of the workplace. Time management methods involve finding ways to work more efficiently, so as to maximize one's use of time. We recommend taking a values-centered and balance-focused approach to time management so as to avoid some of these pitfalls. A good way to make sure that work demands do not intrude into people's needs for family and personal time is to set time boundaries around work activities, and to not allow those boundaries to stretch too far.
On a larger scale, it is important to schedule time away from work for purposes of vacation. It is often possible to predict that particular events will be stressful, and then to use this knowledge intelligently so as to minimize their impact on the quality of your life. Women’s lowly status in the Japanese workplace has barely improved in decades, and the country suffers as a result. Above all, she worries that having a family will be nigh on impossible to combine with a demanding career.
That one of the brightest of Japan’s graduates needs to say such things should worry Shinzo Abe, the prime minister. For the prime minister, who belongs to the conservative Liberal Democratic Party (LDP), this is quite a turnaround.
In most countries women’s participation in the labour force dips around the years when they marry and bear children; after that it recovers.
At the very top of corporate Japan, the “bamboo ceiling”—so-called by women for being thick, hard and not even transparent—is starting to let in some chinks of light, but they are few and far between. When Japanese firms take their pick of university graduates they choose men and women, but they still prefer men for management, sticking most of the women on the “clerical” track. Keidanren, Japan’s most powerful business lobby, has been markedly uninterested in doing much about this. Male dominance extends beyond the corporate world: in politics, too, women are grossly under-represented. Mariko Bando, author of “The Dignity of a Woman”, a bestselling guide for women on how to succeed in the workplace, points out that many Japanese women do not feel they need a high-status job to enjoy high status. Some of the most motivated graduates nowadays are female, and a growing number of companies are waking up to the possibility of putting them to better use than in the past. By 2020 Mr Abe wants women to occupy 30% of all “leadership” positions—which would include members of parliament, heads of local government and corporate executives. Yet many Japanese women, who are particularly protective of their children, distrust day care (one reason women in the countryside have more children is that they are more likely to have parents nearby to lend a hand). As with much of the country’s ambitious programme of structural reform, however, such a loosening will face high political hurdles. Until overseas talk is followed by domestic action, many will think Mr Abe lacks the will to push for changes that would greatly improve the life of working women. Some of Mr Abe’s allies frequently remind voters of the prime minister’s former traditional views on the family. If the government really wants to increase female employment, argues Kathy Matsui of Goldman Sachs, it could do so by axing tax rules that keep women’s earnings low.
At a private dinner in Davos Mr Abe listened to a small group of senior women, including a former head of state, discuss what Japan should do differently.
Examples of time wasters include chatting with coworkers, surfing the internet, taking personal phones calls, checking personal emails and running errands.
You can also go one step further and specify the amount of time you’d like to spend on each project. Delegation is a great business tool because it helps free up some of your time while also empowering the employees who receive the additional assignments. Eating nutritious food, exercising multiple times per week and adapting a routine sleep schedule will give you plenty of energy to stay focused throughout your work day.
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On a larger scale, our workplace is occupied by many things, devices and furniture that are there just for the sake of it. A variety of techniques and tools for list-making, task analysis scheduling, and task prioritization are typically used for this purpose. Emphasizing task completion over maintaining a balanced life tends to create stress rather than reduce it.
The same techniques for analyzing, scheduling and tracking task performance described above can be usefully employed, so long as these techniques are used in the service of meeting work and family responsibilities, rather than just focusing on work needs.
This can be quite a trick to pull off for people in some lines of work, and will be impossible for some to manage. One way to do this is to schedule and stick to having periodic breaks in between periods of work. While large-scale vacations (several weeks of travel to exotic locations) can be wonderful, many Americans simply do not have enough vacation time from work or the available resources to make them practical.
Scheduling stressful events to occur during times when you have fewer responsibilities and more attention to give them can lessen their negative impact.
It is possible to research commuting traffic patterns in advance of buying or renting a home and move to a region where commutes are easier.
She is acutely aware of the difficulties she would face at traditional Japanese companies, should she find herself joining one. When she met her boyfriend’s father for the first time this year, she reassured him about her intentions at McKinsey. Japan educates its women to a higher level than nearly anywhere else in the world: its girls come near the top in education league-tables compiled by the OECD.
In April 2013 he announced that allowing women to “shine” in the economy was the most important part of his “Abenomics” growth strategy. In 2005, when a previous government was taking steps towards greater equality, Mr Abe and his fellow conservatives warned of the damage to family values and to Japanese culture that could result if men and women were treated equally. In other rich countries, higher birth rates nearly always accompany higher female employment, and in Japan itself the birth rate is higher in the countryside, where more women work, than in the big cities, where fewer do. Yoko Kamikawa, an LDP politician, recently served on the party’s new committee seeking to improve the lot of women.


But this M-shaped curve is much more pronounced in Japan than in most other rich countries (see chart 1).
The practice of hiring graduates fresh out of university and employing them for their entire working lives makes it difficult for employees to take career breaks and seek new positions elsewhere afterwards. Foreign companies have been able to take advantage of this prejudice by hiring and promoting able female graduates, says Georges Desvaux, the head of McKinsey’s Tokyo office, who also leads the firm’s global research on the role of women in companies. Though government pressure recently got the lobby to start internal discussions on promoting women, corporate leaders regard Mr Abe’s new enthusiasm for improving the lot of women in the same way as they look on reforms to corporate governance: as costly distractions from the task of lifting Japan Inc’s profits. When the choice is between leisurely dependency in the home—known as sanshoku hirune tsuki (“three meals and a nap”)—and the sorry life of a salaryman there is something to be said for putting your feet up. A well-educated woman working part-time in a supermarket will not see that job as defining her identity if she is the wife of, say, a high-ranking Mitsubishi Corporation executive.
In 1979, 70% of women agreed with the statement that “The husband should be the breadwinner and the wife should take care of the home”. The long economic boom that began in the 1950s was a national priority which left little room for questioning traditional roles in the home or workplace, says Chizuko Ueno, Japan’s best-known feminist.
According to Sakie Fukushima, a director of another business lobby, Keizai Doyukai, human-resources executives say in private that they would hire young women ahead of men most of the time. At DeNA, an internet-services company, employees have noticed that their colleagues in California never stay late at the office, instead continuing their work at home. His most practical step has been to try to shorten waiting lists for child care by allowing more private companies into a previously state-dominated sector.
Immigration is unpopular with the Japanese public; insiders note that Mr Abe may say such things in Switzerland, but has not given public voice to them in Japan. In January Michiko Hasegawa, whom Mr Abe had approved as a board member at NHK, Japan’s national broadcaster, published a column saying that women’s most important task was to bring up their children, and that this should take priority over working outside the home. The “head of household”, normally a man, is allowed to claim a tax deduction of ?380,000 ($3,700) as long as his spouse’s income does not exceed ?1.03m.
An awkward moment came when one of the guests, Miki Tsusaka, a partner at the Boston Consulting Group, told him she had dreaded returning to Japan after a successful career spent mostly in New York. Here are a few: deadlines and expected results are met because they were realistic, fewer errors occur in projects because staff members allot appropriate time to complete them and last-minute panicking to address pertinent assignments decreases. Yes, these activities take away time from completing projects, but they shouldn’t be eliminated all together. Instead of volunteering for projects that come your way, evaluate the core assignments that you have to finish. Your ability to stay focused will help you complete tasks more efficiently and with fewer errors. Trivial and unimportant issues consume most of our time and we end up with hardly any time to devote on really critical tasks. Visibly, it gives a cluttered view that affects by blocking our thought process and confusing our decision making.
Prioritization of tasks clearly indicates about how much time can be spent on each task at hand. At workplace, adapting to the latest technology can save us a lot of time by automating certain tasks and processes. Most of the times this happens if the members are not aware about the tasks they are supposed to do and if the instructions are not clear about what is to be done. Regardless if you are an office worker or own your own business, these are the only ways in which you can spend time. While you cannot eliminate interruptions, you do get a say on how much time you will spend on them and how much time you will spend on the thoughts, conversations and actions that will lead you to success.
Also remember that 20 % of your thoughts, conversations and activities at work produce 80 percent of your results. This style of prioritizing sets the stage for failure and negative thinking when people fail to meet deadlines, or meet them in one sphere of life only by neglecting responsibilities and dependencies in the other. By the same token, knowing that you are in a line of work that will regularly cause you to neglect your personal and family life is information you can use to make values-based decisions about whether or not to stay in that line of work over the long term. Rather than making such breaks simply about getting a coffee or smoking a cigarette, try incorporating restorative physical activity into your routine. There is also a question as to whether a long vacation is the best way to relax and decrease stress. For example, repainting the house in the summertime when you have some days off will likely be less stressful than tackling the project in the evenings when you are rushing home from work.
Alternatively, it may be possible to reschedule the hours you work so that you do not need to commute during peak traffic hours. Wry and poised, with an American mother and Japanese father, she has the languages and cosmopolitan attitude that Japanese companies particularly value nowadays. Ferociously long working hours, often stretching past midnight, are followed by sessions of “nominication”, a play on the Japanese word for drinking, nomu, and the English word “communication”; these are where young hopefuls forge connections and build reputations.
But when they leave university their potential is often squandered, as far as the economy is concerned. Raising female labour participation to the level of men’s could add 8m people to Japan’s shrinking workforce, potentially increasing GDP by as much as 15%, according to Goldman Sachs, an investment bank. They worried that rituals such as the hina matsuri, or Festival of Dolls, an annual celebration of young girls and the state of matrimony, could be endangered.
The consequent dearth of young people means that Japan’s working-age population is expected to fall by 40% by 2050, exerting a powerful drag on the economy.
The changes that might encourage more urban women into work—such as better child-care provision, and a less demanding corporate culture, which would mean shorter working hours for men and women alike—might encourage them and their husbands to have more children, too. In the 2000s, during Mr Abe’s first term as prime minister, she was his minister of gender equality. Japan’s curve has levelled out somewhat in recent years: in 2004 the rate of full- and part-time employment for 30- to 34-year-old women was 61%, a figure which by 2012 had risen to 69%. Promotion tends to be based on tenure and overtime, rather than on productivity and performance.
Overseas executives inside large Japanese companies tell tales of uber-secretaries with the talent to run the whole business. Keidanren refuses to ask its members even to state the number of women on their boards, in fear of being asked to increase it, or having quotas imposed. In wealthy places like Tokyo many women simply do not wish to work, says Takeshi Niinami, chief executive of Lawson, a chain of convenience stores. Stagnating wages mean the three-meals-and-a-nap way of life is less widely available, with households increasingly in need of two incomes. They are now starting to follow the American example, says the company’s founder, Tomoko Namba.
Here he has seized upon the work of Fumiko Hayashi, the mayor of Yokohama, who after being elected in 2009 managed to reduce the city’s child-care waiting list, then the longest in the country, to zero in just over three years. In January, at the World Economic Forum in Davos, Mr Abe suggested Japan’s immigration rules could be eased so that foreign workers could help care for children and elderly relatives, another duty that falls most heavily on women. A request that firms allow mothers to take three years of maternity leave—compared with the 18 months they can take now—met with derision from all sides. Yet increasingly, behind their soft tones and feminine demeanour, many Japanese women are getting ready to break out of their dolls’ house.
Many activities benefit from the spring time change, but many people don’t forget the fact that we lose an hour to keep some sunlight.
Getting these assignments finished before or by deadline will make more of an impact on your company than the easy projects. If a new project will cause a missed deadline for another project, politely decline and give the reason why you are declining. Sort them out and keep only those that directly support and are essential for the functioning or blend easily with the workplace.
Automation can take the burdens of data management, communication and organization off our shoulder. Other time wasters may look as negligible as going to water cooler more frequently, searching for the required documents too often because of bad documentation process, glancing through or interfering in others’ works out of curiosity, etc. Try stretching, walking, a relaxation technique such as progressive muscle relaxation, or even a few yoga postures during these break times to get your energy moving again.


Shortly after you return to work from any vacation, many people quickly become stressed out again.
Similarly, it is useful to stagger major lifestyle changes so that they occur widely spaced apart in time (when that is practical).
In April she will join McKinsey, a consultancy that should give her immediate membership of a globe-trotting elite.
Nowadays women trying to impress the boss are allowed to drink plum wine mixed with plenty of soda instead of beer, says Ms Kawabata. Their concern was not just based on tradition; keeping women out of the workforce, conservatives thought, made economic sense too.
As a solution to this, the direct measure of getting more women out into the workforce would have great advantages over the indirect tactic of encouraging them to stay at home in the unfounded hope that they will breed instead. Yet young, married mothers are still largely absent from the workforce, and many women returning to work go into part-time or temporary jobs with low pay and little security. Of the most senior, executive-committee-level managers in Japan, 1% were women in 2011, according to a regional study by McKinsey. Bureaucrats seeking to find the number scan documents for the suffix “ko”, usually found on female names.
The older generation of men is particularly traditionalist, and still wields the most clout. But in 2012, perhaps because of the recession in 2007-09, just over half said they preferred to stay at home.
Housewives control the family finances, and in the workplace so-called “office ladies” wield a lot of influence over the lives of salarymen, quietly hindering the careers of those they dislike.
Japan’s female 20-somethings now tend to be far more internationally minded than their male equivalents, says Lawson’s Mr Niinami. A former senior saleswoman at Honda, BMW and Nissan, she brought private firms into the sector. There have been unconfirmed media reports that the government is considering allowing in as many as 200,000 foreigners a year to work in areas such as construction, child care and nursing. Companies said it would cripple them; feminist critics said that it was part of the old agenda to keep women in the home. As long as a wife’s annual wages remain under ?1.3m she can claim the national pension without paying any premiums.
If the country’s policymakers can find the right ways to help them, those women could boost the economy and reform corporate culture. Depending on your organization and the work your employees complete, this loss of an hour could have a negative effect on your company’s productivity.
Distribution of tasks also shall be very clear, so that no time is wasted everyday in deciding who is going to do what and when. If you spend a lot of time in doing one particular task repeatedly, search for a technical solution. This misplaced emphasis tends to cause people to neglect their less demanding but perhaps more satisfying relationships in favor of "oiling squeaky wheels" with potentially damaging long term results. Prophylactic, preventative use of techniques for defusing stress at such times can help keep stress from accumulating. Keeping this in mind, it can be questionable logic to blow your entire vacation budget on something you can do only once a year. Even life changes that are positive sources of eustress, such as getting married or bringing home a new child, can become unpleasant and overwhelming when too many things happen at once. When women have their first child, 70% of them stop working for a decade or more, compared with just 30% in America. Hence speeches from Mr Abe attaching new-found importance to matters such as the opening hours of kindergartens and the challenges of breast-feeding outside the home.
If the country’s “baby-making machines”, as a former LDP health minister put it, stayed at home then they would produce more babies, and thus more workers. In a study that compared the reasons why Japanese and American college graduates leave their jobs, American women cited child care and looking after elderly relations as the main factors. A survey last year showed that a third of very young women want to become full-time housewives. More Japanese women are opting out of marriages to overworked and largely absent salarymen, and so thus increasingly need to fend for themselves.
They outperform soshoku danshi, or “herbivore” men, so-called for taking low-responsibility jobs and preferring shopping to sex. Mitsubishi Chemical Corporation, a leading blue-chip, is discouraging workers from staying in the office after seven o’clock. The target of 30% women in leadership roles by 2020 was first proposed in 2003 by then-prime minister Junichiro Koizumi. Tackling such privileges, however, could cost the LDP the votes of millions of housewives and their husbands. Utilizing effective time management strategies will help you and your staff avoid unfavorable results from the lost hour.
All other work is time snatcher that will eat into the chunk of your work schedule without resulting in increased efficiency.
The role each person is going to play in the team should be understood clearly by the every member of the team; so that job prioritization and automation is achieved swiftly. More ordinarily, people will find themselves faced with the more pedestrian task of trying to balance numerous work and family responsibilities.
As an alternative, consider taking a number of mini-vacations spread more frequently throughout the year. In the same vein, stressors that are predictable can often be scheduled during times when they are more manageable. The precarious existence of such workers was described in “Out”, a bestselling 1997 crime novel by Natsuo Kirino which had a resonance, and earned acclaim, beyond the borders of the genre.
Japanese women blamed dissatisfaction with their jobs and a feeling of being put into “dead-end” roles. Potential husbands, meanwhile, were less traditionalist: only one in five young men said he wanted his future wife to stay in the home. Although a portion of young women want old-fashioned gender roles, the rest, including the “parasite singles” who prefer living with their parents to marriage, want change.
Breaks, downtime and socializing should be practiced in the workplace because they help create a positive atmosphere for everyone. Knowing your KRAs clearly and following them shall make more time available to do your core jobs.
Such automation will spare a lot of time that is often wasted in delegation and description. For example, if going to the grocery on a Saturday afternoon is stressful because of the crowds and long lines, schedule your week to fit the shopping in on another day. The heroine, who spends her nights toiling in a soulless packed-lunch factory, helps conceal the murder of a colleague’s no-good husband. The fact that their husbands, who spend more time at work than their counterparts in other developed countries, spend less time on child care or household chores, adds to the perceived need to stay at home (see chart 2). Indeed, Japanese media have recently, with some surprise, begun to note a trend towards young fathers taking on more child care. Instead of eliminating these activities, limiting the amount of time spent on them is encouraged.
KRAs will certainly be different for each person in the organization, depending upon his area of work and level in hierarchy.
Be prepared to accommodate any last minute inclusions in to-do list and emergencies that crop out of nowhere. Ms Kirino’s subsequent bestsellers have also focused on the division of gender roles, describing men slaving away in the corporate world, disconnected from women in the home.
The idea of reducing waiting lists for child care, too, dates back to Mr Koizumi’s time in office.



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