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An Education That Fits You - Correspondence courses are based in self-directed study, so you can do as much as your lifestyle allows. Convenience Without Compromise - You'll receive full college credit for your work just as you would in a face-to-face class. Quality Without Compare - As a top tier research university, SHSU correspondence courses offer a clear advantage over similar programs at non-profit schools and other institutions. Ideal for Our Military - The flexibility afforded by our courses has made them a popular option for our soldiers deployed around the world. Realize Your Goals - The credits that you earn may be applicable to an SHSU degree program. Enrich Yourself - Many of our students take our courses for a structured experience of personal fulfillment and growth. If you often find yourself firefighting through your to do list, managing crises and barely staying afloat, then this article is for you. Among the time management tools and concepts available to us, the urgent-important matrix is one of the most helpful. This concept was popularized by Stephen Covey in his book The Seven Habits of Highly Effective People, but it was actually used by U.S. If two or more tasks in this quadrant appear to be equally urgent, you might want to re-asses these tasks with the team members who originated the tasks, or who depend on them.
The tasks in this quadrant are probably the most neglected ones, but also the most crucial ones for success. Ita€™s important to make a decision about these tasks as soon as youa€™re confronted with them. This quadrant may also include tasks that exist simply because a€?wea€™ve always done it this way.a€? You want to identify, question and challenge these.
In fact, this quadrant doesna€™t really include tasks, but rather habits that provide comfort, and a refuge from being disciplined and rigorous with your time management. Dona€™t get me wrong – leisure activities should definitely be part of your daily schedule! It also allows you to challenge activities that are a waste of time and effort – for example habitual tasks, or tasks that were handed down from above (think pointless reports and so on). But a tool like the urgent-important matrix can help you develop your time management skills.
Here we explore five key practical approaches to effective time management in a medical setting.
A wealth of time management advice and guidance is available in the form of self help books and online material, each comprising a mind boggling array of models and methods. Effective time management has as much to do with psychology as it has with tangible methods. Only when you have set your goals, and your motivation is running high, will you be able to start to organise yourself, and the most efficient way of doing this is to work on a week by week basis. Alternatively, is it a task that can be done only by you, is very important, but does not have to be done today?
Some items on your list will be urgent but are not all that important to you in the context of your work.
Finally, there may be tasks on your to do list which are not important in the context of your objectives and neither are they urgent. Medical professionals who spend every day reacting to unexpected events and generally fire fighting one crisis after another lead highly stressed lives and do not necessarily have a healthy work-life balance. Once you have identified the priority number 1 items on your list, you must look at your diary for the coming week (if you don’t use a diary, get one).
When you are new to effective time management, estimate how long you think a task will take and then schedule double the time. If you cultivate this habit of scheduling sufficient time in your diary for tasks on a weekly basis, you will soon eliminate priority number 1 tasks, as you will no longer be putting things off until the last minute.
Regardless of what you are doing, you will always be interrupted, and you will always have to deal with unexpected events.
If you prefer to leave things to the last minute, because the task is overwhelming, break it down into bite size chunks that can be scheduled over a period of time. To manage your activities efficiently and consistently, you must delegate any priority number 3 tasks and temporarily ignore priority number 4 activities altogether. Your time is precious, and effective use of it will improve your work-life balance immensely.
When people understand that you are being truthful, they will value your help all the more when you can give it and they will respect your honesty when sometimes you have to say no to helping them out.
Competing interests: SC is author of Effective Time Management Skills for Doctors, published by BPP Learning Media, of which MG is medical publishing director. One of the top 10 issues that men and former professional athletes struggle with is time management.
New York Times best selling author, John Maxwell says this about time management, “Time management is an oxymoron.


About MeI am the author of The Dad I Wish I Had, a former NFL player, NFL Ambassador, and family and relationship expert for the NFL Players Association. If you want to have a greater influence in peoples lives, and leave a legacy you will be proud of, you have come to the right place. This quadrant allows you to work on something important and have the time to do it properly. You need to plan time for these activities, so that the tasks from quadrant 1 and 3 dona€™t take over your whole schedule. This is where you are busy but not productive.A  These tasks are often mistaken to be important, when theya€™re most often busywork. Just because thata€™s the way things have been done for a long time doesna€™t mean ita€™s still appropriate or there isna€™t a better way. For many people, it seems that there is just never sufficient time in the day to get everything done and therefore time usually seems heavy on them.Once you understand as how to manage your time you can gain control.
In simple terms, you must be highly motivated to maintain an organised approach to your work, when faced with endless pressures, time constraints, information overload from emails and telephone calls, interruptions, and unexpected crises. They won’t help you achieve your work or personal objectives, and yet somehow you have ended up agreeing to take them on. These “priority number 4” activities usually help individuals unwind and relax, providing a welcome break from the crisis fuelled existence of priority number 1 tasks.
By following the steps above to order your priorities and ensure that you plan activities to unwind, you will begin to move towards a more balanced work-life relationship. A good habit to get into is to set aside half an hour each week (preferably a Sunday evening) to schedule time in your diary to complete these tasks and in doing so plan effectively for the week ahead. Now you can start to focus on your priority number 2 tasks, which should be the largest number of tasks on your list.
When the time comes to get on with your task, ignore the ringing telephone (except if you are on call, of course), set your email inbox to offline, and politely tell those who knock on your door to discuss something that is not an emergency that you are busy and arrange a time that is convenient for you to speak. That way you are making consistent progress each week and will avoid missing an important deadline. Time is beyond our control, and the clock keeps ticking regardless of how we lead our lives. Developing a morning routine to prepare your mind, spirit, and body for the day is a great way to jump start your day. It can be easy to get caught up in everything you have to juggle every day and not take the time to think about what is really important. Mark Twain once said, “The secret of getting ahead is getting started.” Identifying your motivation to accomplish your goals is essential.
I’ve heard it said, that I would prefer 10% of effort of 10 people, than 100% effort of my own. Rather than wasting your time on not getting anything done, you can choose what and when to work with effective time management.
Most people who struggle to manage their time in the first place will not wish to spare the time to read advice.
They may be long term and ambitious, such as becoming the medical director of a trust by the end of 2013, or they may be short term for immediate focus, such as scheduling in enough revision time to pass your approaching exams. To begin this process, you must have a visual representation of what is spinning around in your head. If it does, then it must be marked as a “number 1 priority” task; you may have a few of these. All items that are important but do not require immediate attention can be scheduled as “number 2 priorities” for completion later in the week or even the month. Usually these “favours” are the result of them being urgent for someone else who has managed their time badly and has come running to you to help them out. It is also important to note that priority number 4 tasks are the first to be sacrificed in times of poor time management, which can have a negative effect on your wellbeing. Using an electronic diary that can be synchronised with the diaries of your partner and other family members is a good way to provide a clear picture of your commitments.
Do this until you have a more accurate idea of your speed and the complexity of the task (if it is a recurring one). As these are important tasks but do not require immediate action (such as staff appraisals or a presentation for a conference next month), you can schedule them, one at a time, throughout your week. Do not allow your politeness to burden you again with other people’s work, even if it is your senior colleague who is asking. Most can’t wait for the opportunity to finally call their own shots, only to discover that the lack of structure only makes things worse, and can find themselves unproductive in management their time effectively. Priority management is the answer to maximizing the time we have.” Managing what’s most important is more important than trying to manage time.
Taking time to pray, reading an inspirational article, getting caught up on the news, doing an early morning workout, and eating a healthy breakfast are great ways to get you going. Sometimes the best thing you can do in the morning is to give yourself permission to take a timeout to refocus.


Many people want to play professional sports, but very few have the motivation to pay the price during the off-season to prepare themselves for the opportunity. Assess your schedule and eliminate anything that is not essential, or would take away from you accomplishing a more important goal. With Correspondence Courses at Sam Houston State University, you can now earn college credit in the way that's perfect for you.
It is one of the best ways to achieve anything.Time management is an important skill that takes time to develop and perfect. Whatever your goal, make sure it is one that gets you excited and energised and remotivated every time you think about it.
If you have agreed to do the task, then you must honour that, but mark these tasks as “number 3 priorities.” If they are not important to you, then they can wait.
Ensure that all of your regular commitments are in the diary: ward rounds, clinics, meetings, and appointments. If you complete the task in less time than you allocated, congratulations—you have more time than you thought. It will help you eliminate or postpone tasks that aren’t important, or is not as urgent as other things. The reason why a person is willing to pay the price is because there is an unfulfilled dream or goal that they have in mind that gets them out of bed in and in the weight room. Spending time to allow someone you respect to speak into your life will not only saves you time, but can also prove to be an invaluable resource to you. Students in correspondence courses enjoy the benefits of the challenging and respected SHSU education without the obligations of organized classes. You need that psychological push to maintain the discipline of scheduling and planning that effective time management requires. Now schedule in your priority number 1 tasks and at least initially forget the other less urgent tasks. Not only do you need the breathing space, but if something unexpected should happen you will have time to deal with it. So instead, figure out what is easiest for you to incorporate on a consistent basis so you can prepare yourself for what’s to come throughout the day. When the other team begins to go on a run, and they sense the momentum shifting to the other team, they call a time out. Birthdays, anniversaries, kids games, anything that is a priority for your marriage and family. Instead, you'll be empowered to make decisions about how quickly you'll move through course materials and when you'll submit your assignments - it's just like designing your own course! Most of you will find, perhaps to your surprise, that there are not as many priority number 1 tasks as you had imagined. This leaves you able to manage without feeling stressed and resentful and knowing that you can still complete your own tasks. Giving yourself a timeout to meditate to refocus yourself will position you to be more effective throughout your day and not caught up in the current situation you are dealing with. This will keep you from accidentally committing to a meeting or event that would conflict with your family schedule. Making time to check in on those you mentor or work with is not only helpful for them, but you’d be surprised with how much it helps you as well. This is good news, and you must schedule them in, as they are tasks that are close to their deadline or already late. Also, turn on the reminders in your calendar to help you remember where you need to be and give yourself enough time to get there. List them according to their importance first being the most important and last being the least.Set your Goals: Take time to think about your goals for that day or the next considering which goals are most important?
It is important to concentrate on one thing, making sure not to mess up tasks into each other. Avoid overburdening yourself this will not only cause you to loose your concentration but can often result in stress and more work for an individual.
Setting up a long- term planner can help you foresee your long term goals.Keep track of your Time. For example, if you are spending too much time in shopping then try to cut it down and make room for other important things.The bottom line is, time management is a skill that many of us seem to have learned through need. Taking the time to understand on improving your time management skills can lead to greater success. Required fields are marked *CommentName * Email * Website Notify me of follow-up comments by email.



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