While some people spend their days dreaming about the corner office and adding the word “manager,” to their LinkedIn profiles, others find themselves in management positions almost by accident. Most businesses hit a breaking point when they can’t keep up with deadlines and assignments with simple email communication. As young start-ups get bigger, they often face the growing pains of keeping an eye on employee hours.
Companies and managers who are looking to grow should invest in workforce management solutions.
Next, you will send out countless more emails – some of which employees might not reply to.
There are even some tools out there that tell you if the recipient downloaded attachments and how long they looked at the message.
If communication breakdowns continue to happen, evaluate where the holes in the system are. It’s possible that your employees don’t feel comfortable offering feedback and suggestions yet.
An outstanding title can increase tweets, Facebook Likes, and visitor traffic by 50% or more. Generate great titles for your articles and blog posts with the Tweak Your Biz Title Generator. Tweak Your Biz is a business community - a place where business professionals like you can stand out. You’re adding to your team or your customer-base is increasing, but either way, there’s more work for you to manage.
Project management software like Podio lets teams come together to assign tasks and deadlines to stay accountable. The original founders might be salaried and willing to work 60 hours per week, but the new hourly employees like to leave early or take long lunches. At the very least, it makes your business look more professional, while, at the most, it saves your company time and money. Something as simple as creating company Skype accounts can help employees collaborate and share files. If you’re having a problem with employees spending all day on Twitter, consider making company accounts. This list was meant to help get you thinking of new ways to implement technology to make your office run smoother. It makes working on projects and collaborating across departments intuitive, easy and most of all fun. Read the specialists, share your opinions and sign up to become recognized for sharing your expertise by writing on this site! Currently, I am running a Digital PR & Content Agency named 'Moonshot' in Bangkok, Thailand. First time managers who suddenly find themselves responsible for a group of employees – or even their ex-peers – will face myriad challenges in the transition. As a manager, you’ll be better able to grasp the workloads of your charges and make sure that no deadlines slip through the cracks.
Some new companies just use a Google Doc as a time clock or ask their employees to email their hours on the honor system. Having employees clock in and out through the software instead of using the honor system will assure you that you’re getting the full 40 hours a week from them. All of your employees will go through you to make decisions, so failing to reply could hold up an entire project. Email software tells you when someone opened an email, and reminds you to send a follow-up if you haven’t received a reply in a set number of days. A successful manager will face challenges head on and try new systems and tools for improvement, and a poor manager will stick to a broken system.

At Asian Efficiency we write a lot about time management and productivity, two concepts that are related to success. Look at the successful people around you and you will notice that most of them are organized people who value their time. We’ve analyzed what successful people have in common when it comes to time management and productivity.
While people can manage their time in many different ways, the principles behind it are the same. Coming up with these principles wasn’t easy, but zooming out and with some high level thinking, we came up with 10 mindsets behind time management and productivity. Inside-out.Before you can apply time management techniques, it is important to understand the logic behind them. It is not efficient to apply techniques and things to your life, if you don’t understand why you are doing them. To get the full effect you have to understand the psychology of time management and it starts with how you think about time management. Harv Eker gives a great analogy in his book Secrets of the Millionaire Mind why working on your beliefs and mindsets are important.
If you want to change the visible, you must first change the invisible.In other words, work on the inside first and your outer results will be a reflection of that. Having the right thoughts and views on time management will automatically translate in the right behaviors that will make you more productive.
Control.When people think of the purpose of time management, they think it is about being more organized. On a more deeper level, what time management really gives you is a sense of control and control to decide what you want to do.Locus of ControlIn psychology you have the concept of Locus of Control. What that comes down to is, the more you feel like you are in control of your life, the happier you are. Responsibility.The first step to being in control of your time and life is by taking responsibility for all your actions. It is easy to blame the outside world, but what that really means is that you are not in control. Remember in the previous point, the more you are in control of your life, the happier you feel.Be the CEO (Chief Executive Officer) of your life. Whether it is the CEO’s fault or not, the CEO always takes the full responsibility for what is happening.The same idea applies to your life. You choose to focus and concentrate on the important tasks, or you choose to spend your resources on time wasters.During times when you don’t feel like you aren’t organized or you don’t like how much work you got done, take full responsibility for this. That is thinking with a external locus of control, where you believe that outside forces directly control your ability to succeed.Before we can move forward, we have to be able to accept where we are at right now.
If you aren’t as organized as you like to be, take responsibility for it, accept it and move forward. By reminding yourself constantly of your leverage points you keep yourself in check so you can focus on what is important to you.5.
Not knowing what you want leads to procrastination and to wasting time on unimportant things.When you prioritize, you have to know what the desired results are. The very first step in goal setting is knowing what you want and then figuring out how to get it.Having no clarity with what you want to achieve is like driving a car in foggy weather. On the other hand, when you know the end destination, it is like driving a car in bright daylight, with your favorite music playing, and a GPS system guiding you along the way. You can’t optimize something if you do not understand the underlying mechanics of it (knowledge). You want to make most of your habits to be productive as possible and make your habits align with goals you want to achieve.Most people are not consciously aware what habits they have.

By bringing awareness to your habits you can start changing them to be aligned with what you ultimately want to achieve.7. In every endeavor or project there will always be limiting factors holding you back from progressing, and it is your job to remove all inefficiencies to maximize your use of time. Inefficiencies slow you down, and wastes valuable time and energy.Sometimes the bottleneck is you. Whatever it is, in order to move forward in the fastest way possible you have to remove all the inefficiencies. It is key to understand how your body functions for you to allow to take full advantage.It is a myth that you can work productively every hour of the day. It goes against how our body functions because it goes through multiple different cycles within 24 hours.
There are times when we can fully engage at what we are doing but also we need to allow ourselves to recover.In the book The Power of Full Engagement (review), Tony Schwartz explains this concept by using an analogy of comparing sprinters and marathon runners. A marathon runner goes slow and steady whereas a sprinter fully engages in his running, disengages from it and then goes back at it on the next sprint.The latter is how we naturally function.
In order to get the most leverage you need to fully engage at the task at hand (that’s why we say multitasking is bad) and renew your energy by disengaging from work.Sprinters know what their destination is, engage in in their sprints, take a break and then focus again on the next sprint.
That is one of the reasons why time-boxing techniques like the Pomodoro Technique work so well.
On the other hand, a marathon runner is not fully engaged and he is pushing beyond his body’s natural level of capacity which causes unnecessary stress. It goes against how our bodies naturally work.Thus it is important to manage yourself to keep it aligned with how your body functions, and to manage your energy levels at all times. Your energy levels are the bedrock of getting things done, because nobody can get work done when they are tired.9.
We are often unaware how our environment and surrounding affect us, but being aware of its components is a good step in the right direction. What characterizes an ecosystem is that there are different components that all influence each other and work together.Imagine you are an architect and you have the ability to design your own ecosystem. In essence, your living environment is like an ecosystem that you can setup to be productive, or not. The people you live with, the city you live in, the weather and your work space environment all affect each other and work in harmony.
Are they influencing you in a good way or bad way?Fortunately, you have direct control how you design your ecosystem. Integrate all the optimized components together in your environment and when everything around you works together in harmony, it will push you to be productive. Set up your motivational triggers, surround yourself with the right people, have the right tools in your workspace, and manage yourself. However, all successful people do have time management skills and to go to the next level, you as a person you need to go the next level. People like Steve Jobs and Oprah have used it to catapult their success, and now you can too. Lately, I have been focusing on my own productivity ecosystem, and realized I really needed to improve the equipment in this area.
Enjoying chat, voice, video, unlimited file sharing, and team knowledge management, all in one tool, removed a lot of my stress at work and helped me work closely with everyone. Leave a Reply Name (required) Mail (will not be published) (required) Website Current [email protected] * Leave this field empty Next PostPrevious Post About UsAsian Efficiency is dedicated to making the world a more productive and efficient place.

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