This section of the tutorial will cover document breaks, as well as the different kinds of page and section breaks that one may create. In composing a document with multiple pages, particularly one with many chapter headings, it is sometimes difficult to format the text in such a way that some chapters do not begin at the bottom of a page (such as in the example of Fig.
It also happens that when writing a paper, report, article, or book with multiple sections, difficulties with headers, footers, footnotes, and page numbers present themselves. For instance, when writing a paper with several sections, the header of the first section will automatically appear in the second as well (see Fig.
In order to remedy this, it will be necessary to create a document break, which will indicate to Word how the document is to be partitioned. Among the kinds of page breaks, there are simple page breaks, column breaks, and text wrapping breaks. Having covered the basics of how to create a document break, we will now turn our attention to the types of document breaks which may be created in Microsoft Word 2013. The first type of document break is the page break, which partitions only the body text of the document. As can be seen in the example above, Chapter One begins at the end of a page, causing the reader to turn the page two lines in. If your document utilizes columns, when inserting a column break, any text to the right of the cursor where the break is inserted is forced into the next column. The second type of document break is the section break, which partitions both the body text of the document and its associated formatting, such as headers and footers, page numbers, footnotes, margins, etc. A next page break forces the text to the right of the cursor to the following page, as well as partitions the document into sections, allowing for a change in margins, headers and footers, as well as differently numbered pages and footnotes. After the next page break is created, the new section may be formatted separately from the first, and vice versa, while still remaining part of the same document. A continuous break allows for the partition of a document, allowing the user to change headers and footers, page numbers, margins, etc., yet without having to alter or otherwise move the body text of the document. An even page break will shift all the text to the right of the cursor to the top of the next even page. An odd page break will move the text to the right of the cursor to the top of the next odd page. NB: The PrtScn key can be in different places depending on the type of keyboard, usually it is located above the Insert key. Click the Landscape button to select a horizontal orientation, and then click the Portrait button to change the orientation back to vertical.
If you would like Word 97 to use the margins and paper size settings you just selected whenever you open a new document, you can change the default settings. If you insert or change text in your document and then want to cancel the insertion, use the Undo command. Type Student Grades, Intern Evaluated, Winter Quarter, and Staff Evaluated on separate lines. On the Standard toolbar, click the arrow next to the Undo button, and scroll down to the end of the list. On the Standard toolbar, click and drag the Redo arrow to the end of the list, and redo the actions you undid in the previous step.
The Find and Replace features in Word 97 are used to locate and replace specific text, punctuation, or special characters within a document.
Close each document separately by clicking the Close Window button in the upper-right corner of each document window. Word 97 offers a wide range of symbols that you and your students can use in your documents. You can insert fields into your document to serve as placeholders for data or information that may change, such as page numbers, file names, and dates. Move the insertion point over on each button on the Header and Footer toolbar to reveal its function. You can insert a date field that automatically updates to the current date each time you open the document.
Click the Update automatically check box to have Word 97 insert the current date each time the document is opened.
Using the document from the previous lesson, press ctrl+z to return the paragraph to a single column.
Position the insertion point at the beginning of a line one-third of the way down in the first column.


Where you divide material into columns depends on the type of document you are creating and how much material you have to divide.
Using Word 97, you can draw a table, determine its boundaries, add distinctive color and varying line styles, and place text horizontally and vertically.
Using the mouse, drag the Draw Table pen diagonally across the screen to draw the outside of the table.
On the Tables and Borders toolbar, click the Eraser button, and erase the three middle horizontal lines by clicking and dragging the eraser across the lines. On the Tables and Borders toolbar, click the Distribute Rows Evenly button to rearrange the horizontal lines. On the Tables and Borders toolbar, click the Border Color button, select a color, and drag the Draw Table pen across the middle vertical line. On the Standard toolbar, click the Align Left button, and then click the Align Right button. You can select adjacent columns and rows by dragging the pointer across the additional cells you want to select. Position the pointer on the vertical line between the Class Participation and Homework columns. Now you can use Word 97 to write your lesson plans in a table format or help your students create a newsletter with columns. The Word 97 Table feature provides an easy, effective way to emphasize and clearly present information.
There are other powerful and intuitive tools in Word 97 that help you add personal touches, humor, and special messages to your documents. Using Word 97 you can easily add a border to your class handouts, or create designs that enhance your assignments and engage your students. Click the same scissors symbol again to verify that alt+m is displayed as the shortcut key in the lower-right corner of the dialog box. Use these instructions if you have an image or photo you have saved previously and want to use it in your document. As mentioned above in the section on Headers and Footers, Word 2013 does not automatically separate a document into sections. The different kinds of section breaks include next page, continuous, even page, and odd page breaks. To insert a document break, first select the place where you would like it to begin by clicking on it within the body of the document.
If you want to quickly add a simple page break to your document, click on the INSERT tab above the ribbon menu, and then select the Page Break option.
Confirm that your break has in fact been inserted by double-clicking on the header area above the body text.
To learn how to insert or format headers now that you have made your document break, see Section 1: Headers and Footers.
Of this type there are three kinds: simple page breaks, column page breaks, and text wrapping page breaks.
Below (Fig 3-6) is an example of what what two pages of a document might look like before inserting a simple page break.
The work would read more easily if the beginning of the chapter began at the top of the next page, so a page break needs to be inserted into the document. In the two examples below, Fig 3-8 shows the text before the column break, while Fig 3-9 is what the page looks like after the break has been created. Of this type there are four kinds: next page section breaks, continuous section breaks, even page section breaks, and odd page section breaks. When formatting page numbers which will begin anew for each section, it will be necessary to right-click on the page number itself, and select Format Page Numbers, to bring up the formatting window (Fig. This kind of section break is most useful when a document has already been composed in part or in full, but still requires different formatting such as to footnotes, headings, or pagination in separate sections of the work.
Whether you are reading these directions in a book, or you have downloaded this book from the Internet, you will have very little extra typing no extra required typing.
For example, letterhead can have graphics on the top, the side, or the bottom; you’ll want to adjust your margins to ensure that the text of your letter does not print in the area of the paper with graphics. You may want to send postcards that you design, placing four to a page, or use a horizontal page layout to use in a class project.
Also, the toolbar has buttons to help you cut, copy, and paste text and graphics in your document.


The Undo function remembers the steps that you have done in the document since you opened it.
You can even find words that sound like other words, which makes it easy to find words even when they are misspelled or you are unsure of the exact spelling. This feature is useful when you have material in one document that you want to copy and paste into another. You can easily enter mathematical formulas, Greek letters, and other symbols using the Symbol command and shortcut keys. You can easily insert fields in the header or footer on each page—the most common field used in headers and footers is the page number. For instance, if you create a template for letters to parents, you can place the date field in the header. A page break, the most common kind of break, puts a manual break in your document and continues the document on the next page. S Department of Education Report Getting America’s Students Ready for the 21st Century: Meeting the Technology Literacy Challenge. Newsletters, numerical lists, reading lists, schedules, and weekly assignments are examples of documents that may present better in a three-column format. For complex calculations and statistical analysis, you may prefer to use Microsoft Excel 97. Using the features on the Tables and Borders toolbar, you can customize your material to fit your exact requirements.
For example, in a seating chart, you may want to have uniform cell sizes, but for a grade roster, you may prefer a chart that lets you customize the cells to fit the assignments better.
The following lessons explain how you can move around in a table using the mouse and how to enter text and then copy, paste, and change that text within the table. If the information you enter does not fit into one cell of the column, Word 97 makes the text fit by creating a second line of text.
You can copy grades from a worksheet into student reports, and send information from the reports on personalized letters to parents. For instance, when you send home permission slips for a field trip, you can have pictures of scissors indicating where the slip should be cut, and a noticeable arrow where the signature is needed. These two types are further subdivided into several different kinds of page and section breaks. To learn more about the different kinds of page and section breaks, see their separate headings below, where they are covered in greater detail. On the left under the header area, you should see a grey box which says Header -Section 2-.
Using keys (such as home, page up, page down), you can move quickly through your document as you write and edit. You may want to repeat some of the last exercise using the toolbar buttons, but shortcut keys are the fastest way to copy and paste. Also, when presenting information about several topics, you may want to format your information into columns to make it easier to read and to provide better exposure for each topic.
Each cell in a table can contain elements such as text, numbers, complex graphics, bulleted lists, numbering, fields, and hanging indents. Students can enhance their reports and class projects with tables they created easily with Word 97 tools. On a class assignment schedule you can add meaningful symbols that indicate differences between written assignments, oral assignments, tests, and quizzes. The page breaks partition only the body text of the document, whereas the section breaks partition both the body text of the document, as well as partition page margins, headers and footers, page numbers, and the like. Once you create the shortcut key, you can add the symbol at any time with just a few keystrokes. Note that you may not be able ordinarily to see the break itself, although its presence will be made evident in the next step.
For example, you can set it up so that the page number appears on the right on odd-numbered pages, and on the left on even-numbered pages.



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