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The question how to Make a Good PowerPoint Presentation has been asked 1246 times by our users. Mar 13, 2014 · Making a good PowerPoint presentation is not hard, but it does require some forethought. Learn what you need to know put together a Microsoft PowerPoint® presentation quickly and with little fuss. This video will show you how to use 3D shapes, backgrounds and text create a good powerpoint introduction slide.
Learn to create a PowerPoint 2010 presentation and prepare share it deliver your message an audience. Follow this link to get a Free 13-Page PDF – professionally edited transcript of IT Storyteller Webinar with Dr. Those of us in the Information Technology field work on crucial aspects of the businesses we serve. The first thing you may recognize after considering all the things you do know about the presentation is that it is not an I.T.
These are the common elements that make up a united and integrated view of the organization. For an annual budget pitch, the view of revenue and expense and other key performance indicators will help you to identify which components of your budget relate to which areas. Software development inevitably results in a product that is used by customers, staff, or partners.
To build more confidence in your data and analysis, you should have discussed it with stakeholders, executives, vendors, or others.
As you think about these 8 questions and your audience, keep in mind that each attendee will view your presentation from a unique perspective.
Jargon doesn’t make you look smart, it just makes your audience confused and frustrated. Think about how you might explain a technical concept to someone totally outside of work and outside of the IT field.
If you are prepared to address all of this, you’re prepared to make an excellent presentation. I am a former Television News Reporter and Presenter who has trained a wide range of both technical and non-technical executives in essential presentation skills. I draw on my experience of having worked in television as well as from having personally spent more than 30 years in front of audiences ranging from small groups to auditoriums of more than a thousand people. Presentations and public speaking skills are not limited to certain people – anyone can give a good presentation, or perform public speaking to a professional and impressive standard.
I am skilled at guiding both technical and non-technical executives through the methods and the practical aspects needed to captivate an audience. Give me 10 minutes of your time and I’ll show how to make a good PowerPoint presentation.
They waste valuable time, and in our professional environment are one of the most feared torture methods for committed people!
You may need to present a pitch for your annual budget, educate staff on a new system, or provide an update on a software development project. Using all of the details that you do know, you can begin to establish specific goals and objectives for your presentation. Even though everyone ends up working on discrete functional items, each of those functions relate back up to the top level view. Bottom line doesn’t have to mean net profit specifically, but it does need to mean some relevant business metric or paradigm. Building the answers into your presentation will help the audience to understand and process the material.

It’s never a good idea to assume that everyone knows or remembers why the meeting is being held. Add a little more context to make sure that everyone knows how the organization got to this point.
You should be able to explain what you would like to do and support that choice with a coherent argument. If you can find a reference point where something technical is similar to something not technical and widely understood, use it. The technology doesn’t feature prominently, because it’s not important at this level. It is important, of course, but that’s your core responsibility. This coaching is most effectively conducted face-to-face, either on an individual or small group basis over the course of a full day. We continuously work with the various integrated components of complex systems in order to keep things working smoothly, resolve problems when they occur, and to create new opportunities.
Adopting a business-minded vantage point will help you to start to embrace a consolidated and summarized view. Moreover, addressing these items directly and without prompting will add to your credibility as a leader, which increases your ability to influence the outcome of the meeting.
It’s best to always include a quick recap so that you can be sure everyone is on the same page. After all, depending on the issue, some people may be very happy or very upset about where things are at.
Consider, for example, that in the case of a system rollout, someone from Human Resources might be more tuned into issues of training, morale, and shifting job roles. They may feel intimidated or they may wait for you to clarify things later on in your talk. For example, your audience likely doesn’t understand the technicalities of a data network, but they probably have experience driving on highways and in traffic, which could provide a useful way to explain similar concepts.
It’s presumed that you’ve done all your homework in that area, and you should be sure that you have. You can get more great tips and advice specifically tailored to making great IT presentations by downloading the transcript.
Most people will agree that well placed humor in your presentation is surely to strengthen your relationship with an audience, overcome communication barriers and increase your rapport.It has been already proven that people prefer to stay in a positive and playful work environment. This gives participants the opportunity to practice the techniques and to receive constructive feedback.
As you view the particular topic of your presentation through the lens of the business, you will naturally gravitate toward this high level view. From here, you should be able to identify the few most essential elements of your presentation topic. Can they be structured or timed in a way that fits more seamlessly into the higher level plans of the organization? What are the anecdotes and stories that are a natural part of the corporate dialog in this area?
Re-introducing the topic in this way also helps everyone transition into the discussion from whatever has occupied their time and attention prior to the meeting. Through this exercise you likely would have learned lots of information, gained new perspective, and encountered new questions. Someone from Finance at that same meeting may be more concerned about the capital versus operating cost impact of the initiative. It’s got nothing to do with the other person and everything to do with your ability to make something you understand clear to someone else. With that perspective, you can work toward crafting an effective message by translating your content into business terms.

Missing from that view will be many of the details you’ve been wallowing in on a day-to-day basis. This is also the point where you set the stage and frame the discussion that’s about to happen. The same will be true for audience members from Sales, Operations, Customer Support, Manufacturing, or other areas. You want to make sure that everyone is able to follow your message right from the beginning and on through the end.
To bring more impact to your presentation, try to implement these ideas to make fun presentations: Engage The 5 SensesIn order to leave a lasting impression on people in your presentation it is best to use all five senses.
Your setup will determine a lot about how the rest of the conversation goes, so give this some thought and consider carefully. By doing this homework you’ve likely anticipated many of the questions of the people in your audience.
Adding a nuanced perspective tailored to your audience will help you to lead a more complete and productive discussion. Technical terms are very useful within areas of specialization but they are barriers to communication across areas of specialization. This is another part of framing the conversation and will likely directly influence the specific outcomes from the meeting. You will also be demonstrating that you’ve taken a very thoughtful, professional, and business-like approach to your work. Just think about the last time you spoke to an accountant, financial adviser, car mechanic, doctor, or anyone else with knowledge outside of your domain of expertise.
Consider bringing tea, coffee, candy, stress balls and brain teasers and ultimately it will make your presentation more engaging and interactive.Deliver Unexpected Videos To Your AudienceTo keep the audience focused on your presentation, use diagrams, graphs, videos and colorful charts . This is another important element of framing, since everyone involved in the go-forward decision making will want to understand the history and learn from it. Think about if you are helping to deal with an urgent issue or if you need to create some urgency around an issue. Of course, this sort of review could be fraught with political landmines and cultural anomalies.
Consider two doctors: one that speaks to you in arcane Latin-esque medical terms and one that speaks to in plain and clear language.
Other than that, you can also make effective use of a smiley face, angry face and sarcastic grins.
Thus, think outside the box and certainly your audience will love the style of your presentation.Take 5 Minute BreaksIf you are planning to deliver a long meeting which may take an hour or more then it is always recommended to take 5 minute breaks frequently. Because, this will cut down your meeting members worrying about snacks, bathroom breaks, emails, missed calls and the like.PracticeIt is very much true that your face is worth a thousand words and so is your voice. Regardless of what the reaction may be from various members of the audience, you should recap how things got to this point.
For important presentations, practice in front of the mirror and turn on your video camera. Once in a day, give your PowerPoint presentation in front of these tools and play back to pull off your vocal delivery speed, facial expression and voice modulation.End With a Meaningful QuoteThe last step to make your PPT fun is to add a meaningful quote towards the end of your presentation. Whenever you give any kind of presentation, you should always finish it with a unique finale as it will help your audience to remember the presentation for a longer period of time.Hence, if you want yourself to look professional then use these above mentioned tips.

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