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01.11.2014
The infographic below, which has been created by the guys over at Firebrand Training shows just how diverse the Microsoft software catalogue really is. The new SharePoint has been released as a public preview, along with hopes by the Microsoft team of “leapfrogging expectations” (see the launch blog post). This post is the first of a series that looks at what’s changed from an intranet manager perspective, in particular things employees will notice and improvements for site and content owners*. SharePoint continues to offer a very versatile basis not just for an intranet but also the hub of a full digital workplace. Most upgrades for SharePoint 2010 seem to have happened 2-3 years from when it was released in beta, meaning that many organisations won’t go live with SharePoint 2013 until 2014 or 2015.
If you’re already on SharePoint and social collaboration is a key part of your strategy, then SharePoint 2013 is worth aiming for sooner rather than later, primarily for the improved newsfeed (activity feed) elements which help to cross silos. If your organisation mostly collaborates in a more structured way – around projects and documents – then there are still benefits from the newsfeed approach, but they are more marginal. If you primarily see SharePoint as providing a CMS for published pages, then there are few improvements that will make a big difference. If you don’t use SharePoint currently, then the new version offers a very rich platform not just for an intranet but as the basis of a digital workplace. Microsoft have done an impressive job with the cloud version of SharePoint (within Office 365), making a hosted approach an attractive proposition for smaller and medium-sized enterprises. Take control of your intranet, with Sam Marshall’s Intranet Success full-day masterclasses.
I have a suspicion that mobile will be better at launch, or maybe soon after launch, than it seems at present. I hope you’re right about there being more to come with the mobile experience, but I think it would be a mistake for Microsoft to reserve a good mobile experience just for their own hardware. I recently wrote a tutorial on how I use Microsoft Word to make my own labels, and it occurred to me that there is something else that I use the program for that might interest my readers; making bunting. I almost always create some bunting when we have a special occasion coming up, and originally I used a graphic program to design the bunting and then pasted the images into Word to make a printable. 1) I find it helpful to have the page as 'Landscape' rather than 'Portrait', because then you can fit a couple of flags on the page and you are viewing the images as they will actually look as bunting. 3) I normally have a rough idea of what size I want the little bunting flags to be, so I will right click on the newly drawn shape to bring up the 'Format Autoshape' box and change the measurements under the 'Size' tab. 5) To add your own background to the bunting go to 'Shape Fill', then 'Texture' and then select 'More Textures'.
3) You will now be able to re-size the clip art more easily and position it where you want it. If you are making bunting for a celebration then a useful trick is adding numbers of letters, so you can spell out messages (e.g, "Happy Birthday"), names, ages, etc.
3) Your text will be hiding behind your banner, so go to 'Format' and select 'In Front of Text' under the  'Text Wrapping' function. Phew, that was a marathon of a post-writing session, but I think I've now covered everything you could possibly want to know about creating bunting with Microsoft Word.


It’s not just Windows and Office that they make, oh no, they actually make a vast range of software for business and enterprises. The new version has done a good job of playing catch-up with social features missing up until now, particularly for microblogging and activity feeds.
My Site now supports a rich microblogging experience with a newsfeed of things you follow – and you can follow most things, including people, documents, tags and sites.
Web parts have mostly been re-named “Apps” and architecturally SharePoint has been opened up to make it much easier to add third party apps. Microsoft’s term for supporting mobile and full-screen versions of a page, as well as multi-lingual deployments.
As an intranet manager, should you push to bring that point forward or is it right to take time over the transition? In most situations, it should be a viable alternative to add-ons like Newsgator or stand-alone tools like Yammer. In particular, if employees are still getting to grips with SharePoint as a change in collaborative behaviour, then delaying an upgrade may well make sense, as the change disruption will be more detrimental than the benefits of the feature improvements. Only specific features like video support might sway the answer if your current version doesn’t meet your needs.
However, for an intranet specifically, the starting point with SharePoint is still based around much more primitive building-blocks than other platforms such as Interact, ThoughtFarmer, Jive or Intranet Connections, and in many cases these would therefore be a much easier starting point. My guess is that Microsoft are pleasantly surprised by the positive (mostly!) reaction to its Surface tablet. Even if Surface\Windows RT are a hit, it will take 2 years+ to have a decent level of ownership, and is contrary to the groundswell of BYOD going on at the moment. Then, in a lightening bolt moment, I realised that actually everything I was doing during the design process could be accomplished in Microsoft Word too! I've gone with the common triangle shape for the bunting (the triangle I used comes under 'Flowchart: Merge' in Word 2007). While you have this box up, you can also go into the "Colors and Lines" tab and change the size, colour and style of the shape's outline, (this can also be done under the 'Format menu which I'll come onto in a second).
This is where you can upload your own image by clicking on 'Other Texture' and locating the file your want on your computer. Click on this to bring up a search box, type in what you are looking for and then scroll through the images to find something you like.
You've probably just found that your clip art is stuck behind your banner and is resisting being moved around. Choose any style of word art - you'll be changing that in a second, so it doesn't matter at this stage which one you use.
It is actually very similar to the steps you took when formatting your shape in the first part of this tutorial.
You could also right click on the shape and change the measurements under 'Format WordArt'. This means that you can move the bunting flag around the page as one object, rather than having to re-position each element individually.


If social and connectivity is central to your intranet strategy, then it’s worth pushing to move to 2013 early.
Microsoft’s Office Marketplace should help intranet managers who sometimes find it hard to know what is available externally. It is likely that other companies will begin to move into this space, leading to the risk of platform fragmentation that we’ve seen with SharePoint 2010 and social add-ons.
One of the issues I’ve not really thought through yet is whether SP2007 users should jump straight to SP2013 or go via SP2010. Since the tablet is still not officially available Microsoft may not want to go public on SP2013 support for mobile at this stage, especially with potential announcements from Apple on iPhone 5 and perhaps a smaller tablet due in the Autumn. I’d see it as more of a SharePoint 2016 strategy (should there ever be such a version). Full release of 2013 is still 6 months off, and add another 6 months to avoid paying for technical specialists to learn all the quirks and limitations, means you’d be planning a launch to employees late 2013 for a large-ish implementation.
You can fill the shape with a solid colour, a gradient colour, picture, texture or pattern. You can change the colour, pattern or texture under 'Shape Fill' and use a different colour for the 'Shape Outline'. If you find some clip art which is perfect but it doesn't quite fit in with your colour scheme, you can re-colour it. In other respects, 2013 will be a welcome upgrade for those already on SharePoint, but is unlikely to sway people investigating other routes. For the latter two, there are a variety of textures and patterns which come with MS Word, but you can also use your own which is what I've done in the image below.
There are numerous other improvements, and the App Store approach shows great potential, but few things are individually compelling from a non-technical perspective. I just clicked on the straight line under 'Follow Path' because I didn't want any fancy effects. By SharePoint 2010 the main challenges for an intranet manager had become governance and user adoption.
Governance has definitely been improved, but adoption has been less substantially addressed. For example, the user experience for content owners is still over-fiddly and at the moment the mobile experience is well below what will be needed over the next 2-3 years. Moreover, the new version has done little to reduce the complexity involved in producing and managing a SharePoint-based intranet for business owners of sites and content. I hadn't thought about making the bunting using Word, the tutorial makes a lot of sense though. It's called Sweet Tooth Tuesday (as I have a baking themed blog), but it is for any kind of tutorial as well as recipes.



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