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Project Structured is a project template for managing complex projects and leverages the Microsoft Project sync for even more robust functionality.
One of the enhancements we’ve made at BrightWork is to provide you with MS Project files that synchronize a whole lot more than you would get out of the box.  So the Sync allows you to easily keep reports up-to-date with information you are bringing in from Project, which would otherwise be very difficult to keep updated in an accurate way. This entry was posted in BrightWork, Project Management, SharePoint on February 4, 2013 by William Guinan. The IT Team Workspace template for Windows SharePoint Services 3.0 is very useful for tracking multiple projects and monitoring projects with an added emphasis for handling service requests. In this example, we created two projects with IntelliGantt that we will share to our IT Team Workspace site. Many other lists are also available with pre-defined sorts and filters like 'My Items' or 'Overdue Items'. Sure, the dashboard is quite simple, but it's still conveying basic information on health for each project. Above are the two distinct IntelliGantt projects-- one a development effort and the other a meal plan-- that we want to track in one place but definitely keep separate. In the SharePoint share wizard we will provide the site URL into the top textbox and click 'Go'. The installation guide is a step-by-step walkthrough (with screenshots) of how to add the template to your solution gallery and then create a project site using the free template.  You only have to add the template once to the solution gallery and then use it over and over again.


The template comes with a “landing page,” aka the project homepage, which gives you summary information of the project and a jumping off point to more detailed information housed in the other dashboards. For more information on how to use and modify the template watch this short training video – no registration required!
Microsoft SharePoint can be configured to mimic project management processes to provide a collaborative workspace for project teams.  But many organizations simply don’t know where to start.
So in this blog I will run through 7 components that make up a great SharePoint Project Management site and if used effectively, will make collaborative project management incredibly easy.  And don’t forget… if you want to try this out for yourself then download our Free SharePoint Project Management Templates that puts everything I’m about to discuss into practice and gives you a very fast starting point! The project home page should reveal key project information at a glance and also offer navigation to other project management dashboards. The site Quick Launch exposes all of the links into the various lists and reports housed in the template and should be mapped to a project management process.
The Project Home Page is perfect for a quick glance at the overall status of a proejct.  Sometimes, however, the Project Manager or a stakeholder will require more detail on a specific task or issue or process, so it’s important to have project management dashboards that roll up information from across the project site. Project team members won’t get any work done if they don’t know what work they’re supposed to be doing in the frist place! Automatic Status Report Capture Workflow, which takes project information entered into a datasheet and turns it into a Project Status Report with KPIs, comments, dates, etc. If you are doing risk management, then use a workflow to create an issue from a risk that has become a problem.  Using workflows will allow you to create an issue from a Risk or a Task that will automatically appear on the Open Issues list.


Project management guidance can come in a number of different formats, but why not include some help in a Project Wiki in your project site.  Use the wiki to share information about your project management approach or how to use the project site to offer so that others who are also working on the project can find a bit of help if needed. So you understand that when implementing project management on SharePoint, you’ll likely start on the left side of the line – with a loosely structured approach – and then gradually move across and down as you become ready for more project management.
Once you've downloaded and installed the template you will be able to create a SharePoint site that can house tasks, projects, service requests and a simple dashboard.
However, while the Gantt view shows all tasks, the table underneath the Gantt view groups tasks by project.
That way you best practices baked right into the project site itself.  Below you see a Quick Launch that is designed to mimic a basic five phase project management methodology. One example is a Project Status Report revealing more detail on KPIs and metrics, Open Work, project schedule, status comments, etc. That could be because the team here have done such a great job in making BrightWork and SharePoint such a seamless progression.



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