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At first the task of moving my blog from Blogger over to a self-hosted WordPress format seemed overwhelming. This is where project planning can help to bring order from the chaos and leave you feeling more in control. Once you have a list of all the activities and tasks in your Work Breakdown Structure, you can make a Schedule. Your Work Breakdown Structure and your Schedule make a major part of your Project Plan, but there are a few additional things you might want to consider. Hi, I'm Heather and welcome to my travel blog where you'll find my travel tales, videos, podcasts and photos from Europe and around the world. Click the orange RSS logo to subscribe to all my blog posts in your RSS reader or by e-mail.
The Project Planning software simplifies the management of tasks delegated to several employees.It is possible to define tasks for an employee within a project.
Office Manager 12.0 - The Office Manager is a versatile, easy-to-configure and powerful DMS. Weeny Free Word to PDF Converter is a free PDF converter software to batch convert Word document to PDF document. Prepare a project schedule using your previously developed work breakdown structure (WBS).  You’ll need to consider how many labor hours each task will take (by specialty and level of experience), number of hours per week available from these same people, and task relationships (what if any tasks can occur simultaneously). Various project software packages can create Gantt charts for you, and when things change, you update your input data, at which point the chart updates itself.  If you don’t use project planning and tracking software, you can use a spreadsheet to manually “draw” your Gantt chart. The Gantt chart below is a possible scheduling solution for a project to purchase and install an entirely new computer system (presented in my previous article). Below is another possible scheduling solution, in this case for the first three major tasks of a construction project.  I assumed the excavation would be large enough that excavation equipment could be operated while foundation work follows at a safe distance.
Randy Klein is a project management expert, certified quality manager, and licensed professional engineer with 30 years of consulting and management experience.  Mr.
About VistageVistage International is the world’s leading peer advisory membership organization, serving more than 18,000 CEOs and senior executives in 15 countries.
If you were planning a conference, gala dinner or awards night you may want to start with the theme. Identify the “flow “ of the event and moments that the performers or speakers will set serve the audience. Project management is based on planning, monitoring, motivating and managing resources in order to achieve an objective in a specific time frame with a specific budget.
It is quite challenging to achieve a goal accomplishing all the requirements and deliver results in time and within the forecasted costs. According to a PricewaterhouseCoopers research, only 2.5% of 200 companies in 30 different countries fully completed their projects.

Another research published in the Harvard Business Review (1.471 IT projects analyzed), showed that only 27% of projects was completed but 1 project every 6 had 200% over costs and 70% schedule overrun.
The Opera House in Sydney, Euro Disney, the Channel Tunnel are some examples of projects that ended up costing almost the double of the initial estimation.
It is not possible to consider all the possible variables and the unexpected problems that may occur, but the more a project includes an accurate adaptation and mitigation plan, the better. Uso de cookiesEste sitio web utiliza cookies para que usted tenga la mejor experiencia de usuario. Thanks for visiting!Dear readers, you may know me as a travel blogger but I also have one foot in the world of Project Management. A project is a distinct piece of work that will deliver something at the end, in my case a new WordPress blog.
A year’s worth of posts to move, not to mention with all that techie stuff with servers and HTML, and learning a new blogging platform. This is really a list of all the things you can think of that need doing, organised into different areas of work.
For example, I can’t link my hosting account to my domain name until I have registered my domain name. Communicating to your Stakeholders. Stakeholders are anyone who may have an interest in your blog, such as readers, journalists, advertisers. Just be thankful you didn’t have to sit endless Project Management Qualifications like I did, to learn these easy techniques for your blog.
After that they will be arranged on the days completely hands-off(!) considering the time need of the tasks, the working time of the employees for every week day, possible vacations and holidays as well as possible project interruptions. Click "Report Spyware" link on the top if you found this software contains any form of malware, including but not limited to: spyware, viruses, trojans and backdoors.
Vistage members participate in Chair-led advisory board peer groups, receive one-to-one coaching, learn from expert speakers, and interact among a global network of CEOs. It is not about what you’re planning to happen, but the things or incidents you didn’t plan for. However the list below is generic and will vary according to the nature of the event and guests who will attend.
This is different from the ongoing work you might do to improve your blog once it is set up, such as building up your readership. You can start with a blank piece of paper, writing down the different areas of activity and then breaking them down further into the smaller tasks.
The most widely used tool for setting up your schedule is called Microsoft Project and most often a Project Manager will use a view which has the Timeline across the top, and project activities and tasks represented by bars across the page. Other tasks can run at the same time, for example I can be choosing my WordPress theme at the same time as setting up my hosting account.

An Issue is something that has affected your project and may be a problem, a Risk is something that might happen. A proper stakeholder analysis is therefore essential during the project management in order to understand the needs, the constrains, the commitment, the perception and the authority of all the people actively involved in the project. In order to have an effective role the PM needs to have the full commitment of the senior management and a clear governance structure. It is necessary to keep a fluid and transparent communication across the teams involved and it also essential to listen to the people involved in order to understand their motivations, problems, doubts or needs.
Very often companies decide to reduce the internal costs in terms of human resources while keeping the initial goals and without resizing and re-distributing the workload.
Jumping into the action without a bottom-up, top-down analysis and without a meticulous planning and evaluation of all the variables bring very often the project to a failure. You may find that some of these activity areas are ones you want to subcontract, such as designing or customising your theme or website. You can see a simplified version of my Project Plan below – click to enlarge and see more detail. Responsibilities, roles and expectations need to be defined at the very beginning and respected during all the process. The consequences are overwork, lack of skilled people, lack of motivation, stress and a possible failure.
The stakeholders expectations and deliverables have to be carefully analyzed in order to understand the specific requirements.
You can take a look at my Work Breakdown Structure below – click to enlarge and view in more detail.
An example of an Issue is that I may not have the time or skills to customise my site, but I can manage this by employing a developer to do it for me. During a workshop I attended I have seen the Scrum, an agile development methodology, applied to social projects.
I know, for example, a case of an IT company that wanted to deliver a new hardware product. An example of a Risk is that I could lose my readers because they don’t know where to find my new site, but I can manage this by the communictions I do and the way I direct readers from my old site to my new site. The daily scrum sessions are effective tools for keeping an open and transparent communication across all the team members and to track the progress of the project. Due to the overall financial crisis the company was not able to hire new people or to allocate extra resources to the specific 3-year project and the product entered the market later than expected facing the aggressive competitors that managed better the project and entered the market earlier.

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