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I hear all the time the comment, “I thought my previous software was going to make my life easier, but it just gave me more frustration”. Other things you might want to look for would be the ability to automatically increase rents on a specific date in the future, the ability to either print checks or transfer via ACH, receive rent online, a way to make automatic payments, and a vendor file that keeps important information on all of the vendors that you work with. Common sense extras that you might look for would be a reminder system for Owners, Tenants, and Vendors, and a scheduler to help keep track of upcoming repairs, vacations, and notices.
Another common complaint I often hear is that the customer had previously paid ‘thousands of dollars’ for another complex software, yet they only manage a few rentals. Follow these common sense guidelines, and your property management software investment will help your business run a lot more efficiently, smoothly, and stress free. As a property manager, you wanted to stay with the latest cloud technology, so you trusted your valuable data to a web-based software company.
Recently senators that have classified access and infrastructure experts agree on an impending major cyber attack. Think about the breaches in security at Target, Home Depot, Amazon, Staples, JP Morgan Chase, Yahoo, Apple, Google and hundreds of supposedly well protected sights. Our own national security experts are warning about an impending cyber threat coming from other countries that would target critical USA infrastructure systems. Once a big data set has been analyzed and the relevant information has been extracted (this process is called data mining),  it can be used to show you all kinds of trends that can be very useful for your real estate or property management business.
Analyzing these large data sets can also help you determine the potential value of a property based on data pertaining to similar properties. It’s pretty clear that big data will eventually serve a much bigger purpose than predictive analysis and trend examination (even though these are huge in the real estate industry), the question is, what’s next? Just like with any other application, a reference letter can definitely set someone apart from the rest. The same way that you would expect an honest and detailed reference letter from a possible tenant, you should always be willing to provide your tenants with a reference once they move out. Somewhere in the tenant screening process, tenants are usually required to fill out a lease application that will help determine if they are a good fit for the property or not. A lease application, like any other application, requires tenants to put down basic information that goes into making the decision about renting your property out to them. Finding a place that comes furnished is a big deal breaker for a lot of people and can really make your property stand out among the rest. For bedrooms, you can provide basic things like a bed, nightstand, dresser, and maybe a desk. Like many words in the English language, sublease and relet tend to be used interchangeably, even though they are two different things.
Reletting is pretty much the process of voiding the original lease with a tenant and bringing in someone new. Keeping your tenant happy is a huge part of being a good landlord, but even more important is keeping them safe.
Make sure that smoke detectors are in working order and that enough are installed in the home. Aside from the aforementioned safety measures, there are a few other things you should check on in your home.
Sometimes the set up of a home may not be the most convenient thing for everyone; you need to consider that different tenants have different needs and may have to make some changes to your property.
If your tenant has a disability that may impair their use of normal household things like showers, doors, or stairs, you should definitely allow them to make the necessary modifications to make living in your home a good experience. Aside from functionality and comfort, your tenant may need to make changes that are necessary to guarantee their safety. Clean the gutters! With all the flowering plants and leaves from spring, plus the rain from summer, your gutters are probably more than ready for a cleaning. Check that there are no leaks caused by summer storms. Sometimes the more harsh summer showers may cause leaks that go unnoticed for months. 10 Cozy Sweet Built-In Window Seats - DigsDigs Search for: BEGIN TYPING YOUR SEARCH ABOVE AND PRESS RETURN TO SEARCH. Property management is hard enough by itself without having to struggle with slow software, missing data, constant questions, and a difficult learning curve. You might want to use the reminder to keep track of tenant birthdays so that you can maintain a good relationship with your tenants. Find a program that allows you to make a local backup of your valuable data quickly and easily.


Or, on the other side, they manage over 100 rentals and the software they have is just too limited. Avoid companies that don’t provide a phone number or any free support – eventually you will need some assistance. Computers are glowing with the dashboard of your web-based software.  As a property manager you are experiencing just a normal work day. You have already lost productivity, plus tenants, owners, and vendors are lighting up the phones with complaints. You still need to pay all employees to come in to field phone calls from angry tenants and owners. Even if you are able to make regular backups from your server, the effects of an Internet shutdown would be devastating to your property management company. Depending on the type of data you have, you can develop an algorithm that can tell you which properties are good investments, and which are not so good.
Though it’s not necessarily a requirement of the lease application process, asking your possible tenant for a reference letter from their previous landlord is absolutely in your best interest. The reference letter is written from someone who was in the exact same position as you, so it’s going to be your best source. When you’re writing the reference letter, talk about anything that you feel is relevant and valuable to the next landlord.
Lease applications are pretty standard but you can modify the required information if your lease requires you to. Basically, contact information, previous residence(s), proof of income, criminal history, and employment history are all standard on rental applications. Plus, a fee is usually required of the tenant, to be submitted with the application; not surprisingly, this is referred to as the application fee. If you offer your property furnished, you’re automatically entitled to charge more for monthly rent.
Check places like Ikea, and even your local thrift stores and garage sales to find affordable furniture that will look nice in your property.
If you do decide to furnish your property, make sure that it’s included in the lease agreement.
Though they both are methods of renting out property to a tenant, and involve a third party, reletting and subleasing are totally separate understandings. Subleasing is when the tenant who initially signed the lease rents out the property  to another person. Make sure that all windows can be locked properly and cannot be opened from the exterior of the home. If you only have one smoke detector in the home, it won’t be as effective in alerting your tenant if there is a fire. Inspect any floorboards and railings to be sure that they are in tiptop shape and do not pose any safety hazards for your tenant.
If your tenant has a hearing impairment, they may not be able to hear normal smoke detectors going off if there’s a fire.
Because your home will be used in two very different seasons, it’s important to make sure you prepare it properly after your summer tenants leave. This way, once the fall leaves start falling and the winter snows begin, your gutters won’t be clogged up. Inspect your roof and see if there are any problems that need fixing, also be sure to check ceilings for stains that may indicate a leak. We hear from rental property owners every day that are still using spreadsheets to manage their property, or they have purchased a program that is way more than they actually need.
When you do try the software, start with one task, such as “I want to charge rent to my tenants”. Many programs make you navigate to multiple menus to do seemingly easy common sense tasks, so make sure it is easy to correct mistakes. The trend is to not provide phone support, which may mean that you will have to either search a knowledge base for an answer, or wait for a return response to your online support request. You are having to call vendors to send them out for repairs, but you cannot process their payments.
Your business cannot do anything but take calls and promise you are doing everything possible.
Michael Rogers, The director of the National Security Agency, told the House Intelligence Committee he expects a major cyber attack against the U.S.
You have been entrusted with the most valuable information from your tenants, your owners, your vendors, and all of the companies that you do business with.


There’s no need to buy and transport heavy furniture, so the move is made really easy.
When shopping, try to find furniture that’s simple and neutral, this way your tenant can add their own personal touches and make your property feel like home.
Make it clear that the furniture is just an extension of the property, and that your tenant is liable if anything is to happen to it. There are various reasons properties may be reletted, be it because of the tenant, landlord, or both. The new tenant is responsible for paying rent (this may be less or more than what the original tenant pays) as well as following the terms of the lease.
Do not make it so that the windows cannot be opened at all, because that in of itself is a huge safety hazard.
Also on the subject of fires, make sure that your home has a working fire extinguisher so that your tenant can take care of small fires if they happen to occur. A lifted floorboard may not seem very serious, but it can cause a problem if your tenant trips on it and hurts themselves. Because everyone has different needs, your tenant may need to make a bigger change beyond installing accessibility items inside. Let your tenant install the smoke detectors with accessibility devices, like lights that’ll notify them when the alarm is going off. This will also help to ensure that the heater function will be working for your winter tenants. You call your web based property management software company for hours and cannot get through. You are probably using the software as SAAS (software as a service) which simply means monthly payments. The reference letter is a way of knowing things that you wouldn’t immediately know about the tenant, but you should consider when making the final decision. Maybe you want to provide a number where the landlord can reach you at in case they have other questions. If someone has a special circumstance, maybe a new job, that requires them to move from their rental, the landlord can come in and relet it so that the initial agreement will no longer stand. Make sure that all doors have locks that work and that your tenant has copies of the necessary keys. While the built-in window seat may have reached its height during the formalism of the Georgian period when tall, narrow sash windows were the norm, this intimate, backless seating nook can still be a smart, space-saving and stylish addition to the right room.
Some users prefer web based software, so if that is you, be sure that you can download your important data, and that your valuable information is encrypted and stored on servers with redundant backups. Tenants are being told to bring in their rent payments in person, but all transactions have to be recorded into a spreadsheet for transfer into the cloud property management software sometime later… if at all. Once you get to speak with someone, they tell you their server has been part of the attack and they cannot promise that anything can be restored. This is also an option if a tenant is evicted from their property prior to their lease ending.
If the new tenant damages something in the property, they won’t be liable, the initial tenant will be. If your property is one where there are multiple roommates living together, you may want to install separate locks on each bedroom so that each roommate can feel more safe.
Your home may have the perfect set up for people with similar needs and will definitely stand out in the market.
Even then, you could be at risk of a hacker attack that could shut down the servers, so you might consider on-premise software if that is a concern.
At the same time, avoid ending up with overly complicated requirements with features you don’t need.
With subleases, there is usually an agreement drawn up that states the terms that the new tenant must abide by (i.e. Look at these seats by different designers, they are calling you to sit down and relax looking out of the window. Sometimes a fee is charged to sublease the property, with the initial tenant being the one liable for paying it.



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