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These pursuits are contingent on operational limits such as budgetary constraints, staffing availability, and timing.  In order to facilitate an efficient process that accounts for both individual and departmental concerns, the following guidelines have been established. Once the information has been gathered, fill out the form completely and submit to the direct supervisor.  Please include supporting documentation such as a conference brochure to assist the training coordinator with obtaining and verifying details if needed. The training memo is a summary report of the various confirmations involved for the trip (e.g. The training coordinator will assess all reimbursement requests for department policy compliance.  Any items that did not meet the guidelines will be explained in a separate spreadsheet provided upon assessment completion via email.
All reimbursable expenses will either be provided to the employee via petty cash or through their regular paycheck.  Neither method is taxable. Staff in the PFM Business Office are members of the Joint Training Committee and support the training logistics required for approved requests for Planning and Facilities Management employees. Please see the bargaining unit agreement for details about the current terms of the committee.
The employee will be supplied with the confirmation for the course registration, location, date and times.
Employee must achieve completion of the training program or wait twelve (12) months to request training again.
Employee must provide copies of certificates received within two weeks following program completion. Please read through the following guidelines thoroughly prior to the training.  If any of the guidelines are not followed, the employee may forfeit part or all of their reimbursement. Only the travel expenses accrued between point of departure and arrival will be reimbursed.  The only exception will be any transportation costs previously discussed with the training coordinator such as cab fare or airport parking. Itemized and original receipts are required for all reimbursements.  Any exceptions to this policy require the approval from Department Business Officer.
For timely reimbursement, travel receipts should be submitted within five working days of your return. Meals covered by the registration fee that the employee chooses not to take will not be reimbursed.
Snacks and multiple meals are not reimbursable.  For example, either a small lunch item or the regular lunch meal after an event will be reimbursed and not both. Only the ITEMIZED RECEIPT for meals will be accepted, receipts with the total only will not be honored. Any cab fare, parking fees, shuttle fees, or other related costs accrued but was not used towards the class or conference is not reimbursable.
A mileage log is required to document travel in a vehicle.  (Mileage is reimbursed per the University’s current published mileage rates). If an employee wishes to combine a personal trip with their training travel, they may do so with the understanding that they must pay the difference in cost back to the University. Upon completion of travel, the employee will either write a check to the University reflecting the final discrepancy costs or have the personal expenses paid by the University deducted from their approved travel reimbursement. Any discretionary spending during the personal portion of the trip will not be reimbursed.  Expenses accrued during the training portion is subject to the department reimbursement guidelines.
2) After obtaining this information, Quote #a is subtracted from Quote #b and the resulting total is the dollar amount that is due back to the University. Areas highlighted below need to be filled out by the employee requesting the training.  Please note that it must be filled out completely. Projected costs should be obtained either from the training organization’s website or based on current market cost quotes.  Meal costs should be approximated based on the reimbursable expenses guidelines.
If an employee decides to travel to their class or conference using their personal vehicle, they can fill out a mileage log to recoup their costs.
Please go to the Forms section and print out the mileage log and view the Mileage Reimbursement Calculation document.  Below is an example of how it should be filled out (in red text). Notice that the normal commute had been deducted from actual travel.  If the point of departure and arrival is Georgetown University, then the commute deduction is unnecessary. Why not come relax and unwind after a hard week at work at one of Johannesburg’s most up-market venues.
Building Safety Month is a public awareness campaign held each May to help individuals, families and business owners learn how to create and manage safe and sustainable structures.
Many baby boomers are nearing or entering their retirement years and making decisions about where they will live when they retire. Retail – stores will need to be accessible and accommodate individuals using assistive devices.
Building codes are made up of requirements for how to design and construct homes and buildings. By following code guidelines, the completed project will meet minimum standards of safety and will be less likely to cause injury to you, your family, your friends, or future owners, plus you’ll benefit from the best energy efficiency construction techniques that will continue to pay you back for the life of your home.
As our nation faces longer wildfire seasons, more severe droughts, heavier rainfall, and more frequent flooding, safeguarding the resilience of our infrastructure is more critical than ever. Be sure to think about ways to #BeSafe all of the time, not just during National Building Safety Month. Last weekend, a band at a Phoenix, Ariz., nightclub used a flammable liquid at the front of the stage, causing a fire. The National Fire Sprinkler Association (NFSA) commends not only those involved in extinguishing the Arizona fire, but also the local officials who had the foresight to adopt fire sprinkler requirements. Automatic fire sprinklers are individually heat-activated, and tied into a network of piping with water under pressure. According to a recent study by the NFPA, when sprinklers operated, they were effective 96 percent of the time, resulting in a combined performance of operating effectively in 87 percent of all reported fires.
The only sprinkler heads that will activate in the event of a fire are the ones located closest to a fire. Over the past two decades, building codes have increasingly called for sprinklers throughout buildings for life safety, especially buildings in which rapid evacuation of occupants is difficult or the hazard posed by contents is high. Many cities use an undulating, wailing warning system that sounds for three to four minutes to alert the public about tornadoes.
If you cannot get to a safe zone or basement, seek shelter under a large, sturdy piece of furniture.
If you are away from home, find a small, interior room or hallway and protect your head and neck with your arms and a coat or blanket. Studies have shown that a great deal of tornado-related injuries occur after a tornado when people are walking among the debris and enter damaged buildings. Unless you are facing a life-threatening situation, do not leave the safe zone until the warning has officially been lifted. Listen for emergency information and instructions as well as weather updates and the “all clear” signal.
Do a quick survey of the damage to determine major hazards, looking for fires, leaks and electrical shorts. Anticipate power outages and use the flashlight in your emergency kit to light the way as you check interior spaces and during evacuation. If you are trapped, tap on metal or another loud surface or, better yet, use a whistle to alert emergency responders. Do not reenter the building until you are told it is safe to do so by building management and emergency responders. ReadyRating is designed to help schools, companies, and other organizations prepare for disasters. The ReadyRating is promoted by agencies such as the Los Angeles Fire Department (LAFD), an agency with which we are proud to partner.
Organizations can choose either a “ReadyGo” assessment or a “ReadyAdvance” assessment to determine preparedness. The assessment contains five sections that score the preparedness level of the company, including level of current emergency planning, commitment to preparedness, knowledge of hazards, implementation of the plan, and resiliency of the community.
ReadyRating features a template generator that utilizes the company’s assessment information to create an Emergency Action Plan (EAP), specific to the company.
The final component of the plan is to encourage businesses to utilize Red Cross resources such as emergency preparedness guides, checklists, and other tools.
Remember that safety is a daily priority, so be sure to think about disaster planning all of the time. Each October marks another Great California Shakeout, a month-long event designed to educate people about earthquake preparedness. Drop, Cover, and Hold On are the instructions for anyone participating in an earthquake drill. If you are on a sidewalk near a building, try to enter via the lobby, to avoid falling glass. Simulate actual earthquake conditions by asking employees to stay in the crouched safe position for a minute or longer. Conduct meetings after the drill to discuss possible ways to improve procedures and communications. While much of the focus on earthquakes centers on California and other western states, the need for earthquake preparedness is great throughout the country.
Remember that safety is a daily priority, so be sure to think about disaster planning all of the time–not just during October. This week, we are covering several threats to workplace safety in high-rise buildings: earthquakes, fire, and accidents.
Sitting in even a well-built, retrofitted high-rise during an earthquake can be a harrowing experience. Providing education about building safety, including instruction about how the design of high-rise buildings is intended to mitigate the movement of earthquakes. The National Fire Protection Association (NFPA) reports that fires cost stores and businesses upwards of $708 million. According to the Bureau of Labor Statistics, 4,679 individuals were killed on the job in 2014, with tens of thousands of deaths attributable to occupational diseases. Information about becoming a safety leader, with classes offered through FEMA, Community Emergency Response Teams (CERT) and other organizations.

Disaster-specific information and appropriate responses are offered for power outages, chemical hazards, severe weather, floods and dozens of other scenarios.
Information about disaster kits, including wise food choices and management of water resources is crucial for surviving a major emergency.
National Preparedness Month is an ideal time to take a critical look at your facility’s disaster plan. The disaster plan should not only cover ways to safely evacuate or handle dangerous situations, but should also provide a road-map for resuming business after the crisis is over. By simply communicating what is being done, property management shows that they care about the well being of occupants and understand the importance of transparent communication.
In addition to reviewing your disaster plan, take time this month to check other areas of your readiness.
Monitor property management staff members’ knowledge about emergency procedures, including how to shut off water or gas lines, if necessary.
Remember that safety is a daily priority, so be sure to continually consider disaster planning–not just during September. When it comes to safety, many Americans worry most about the stories they see on TV — incidents such as airplane crashes, shark attacks and severe weather.
In observance of National Safety Month, we challenge you to take steps to reduce the leading causes of injury and death at work, on the road and in your homes and communities. Your chances of being killed unintentionally through poison or a fall is one in 31, whereas your risk of being assaulted by someone brandishing a weapon is just one in 358. Your risk of dying following an overdose of a prescription painkiller is one in 234, whereas your likelihood of suffering from electrocution is just one in 12,200.
Your odds of fatality in a motor vehicle crash are one in 112, while your chance of being in a plane crash are just one in 8,015. You have a one in 144 chance of dying from falling out of a tree and only a one in 6,780 chance of being killed in a thunderstorm.
While walking along the sidewalk or crossing the street, your risk of dying is one in 704, but your risk of fatality resulting from a bee, hornet or wasp sting is one in 55,764. For more information about National Safety Month, check out the National Safety Council website. Following major disasters, it is entirely possible that first responders, who are first on scene to provide fire and medical services, will not be able to immediately meet the demand for services. In emergencies of all kinds, family members, friends, fellow employees, neighbors, and tenants spontaneously help each other. Later adopted by public agencies across the country, CERT training benefits those citizens who take it, as it prepares them to respond to and cope with the aftermath of disasters. Assist professional responders with prioritization and allocation of resources following a disaster. Complete a CERT program, take advantage of an interactive web-based class or search the FEMA website by zip code for classes taught on location. Complete a CERT Train-the-Trainer (TTT) course conducted by a State Training Office for Emergency Management or the Emergency Management Institute, in order to learn the training techniques used by the LAFD. Identify the program goals that CERT would meet and the resources necessary to conduct the program in your area.
Seek approval from appointed and elected officials to use CERT as a means to prepare citizens to care for themselves during a disaster, when services may not be adequate.
In recognition for training completion, CERT members should receive ID cards, vests and helmets. We hope that this blog post will help you take steps to prepare yourself for potential disasters, and that you might consider starting or joining a CERT in your area. The National Fire Protection Association (NFPA) announced that the week of October 5-11, 2014 is Fire Prevention Week. Educating people about smoke alarm devices is important, since nearly two-thirds of home fire deaths reportedly result from fires in homes without operational smoke alarms. Three of every five home fire deaths resulted from fires in homes with no smoke alarms or no working smoke alarms. Be aware that there are two kinds of alarms – Ionization smoke alarms are quicker to warn about flaming fires, and photoelectric alarms are quicker to warn about smoldering fires.
The NFPA website has a wealth of additional smoke alarm information and resources for parents and teachers, and for fire departments working to implement the campaign in their communities. For relevant fire prevention information relative to high rise buildings and facilities’ management, check out our recent fire prevention blog posts. Stay on-top of the latest Furnishings & Interiors, Maintenance & Operations, SoftwareFurnishings & Interiors, Maintenance & Operations and Software news in FMLink's e-newsletters, delivered in digest form every 5 weeks!
The Associate Training Matrix (ATM) provides management with a tool to know at a glance where to put limited training dollars. The FO has associates assigned to 10 different disciplinary functional areas at varying grade levels. To address this issue, the FO developed a matrix which it labeled the Associate Training Matrix (ATM).
The supervisor and associate then mutually agreed on the current skill level possessed by each associate. NO RENTAL CARS UNLESS PRIOR APPROVALS ARE RECEIVED.  Additionally, please note that per University Policy, the employee’s normal commute will be deducted from the mileage if they are not departing from or arriving back to the University. The cost to pay back is outlined and acknowledged by all parties through an interdepartmental memo furnished by the training coordinator. Founded in 1980 by the International Code Council (ICC), which currently has 57,000 members worldwide, the campaign reinforces the need to adopt modern, model building codes, a strong and efficient system of code enforcement and a well-trained, professional workforce to develop and maintain safe and sustainable structures where we live, work and play.
According to a survey conducted by the American Association of Retired Persons (AARP), 89 percent of the 50-and-older population like their current homes and intend to remain in them for as long as possible. These code requirements are based on science that involves research in many different areas, including flood proofing, fire-resistance, structural strength, wind design, sustainability, safe drinking water, airflow, energy efficiency, and more. A property owner who can show that code requirements were strictly and consistently met––as demonstrated by a code official’s carefully maintained records––has a strong ally if something happens to trigger a potentially destructive lawsuit. Because the fire sprinkler closest to the fire activated and extinguished the flames, no one was injured in the event. When the heat of a fire raises the sprinkler temperature to its operating point (usually 165?F), a solder link will melt or a liquid-filled glass bulb will shatter to open that single sprinkler, releasing water directly over the source of the heat.
Sprinklers are effective because they do not rely upon human factors such as familiarity with escape routes or emergency assistance to operate automatically in the area of fire origin. The average sprinkler discharges just 10-26 gallons of water per minute, while a fire hose produces150-250 gallons. Overall, the cost of installing fire sprinklers is comparable to installing carpeting or cabinets. Modern advances in fire sprinkler technology have enabled architects, contractors and designers to install fire sprinklers into residential properties and businesses in ways that are aesthetically pleasing and concealing. Last week, we began a two-part series about how to prepare for and recover from tornadoes, which is particularly important in 2016, thanks to El Nino. Do not move seriously injured people unless they are in immediate danger of further injury. Although the agency is always at the front lines of a disaster and is best known in that regard, its mission extends beyond immediate relief into disaster preparedness and education, much like our own.
According to FEMA, 40% of small businesses will not reopen following a disaster, a sobering statistic, which illustrates both the challenge in managing a small business and the severe impact disasters can have on otherwise potentially successful companies.
This free service provides members with access to information about how to both evaluate and improve their disaster planning procedures and save lives… something that we strive to do through our own training modules. We are pleased to join agencies such as LAFD to encourage businesses to participate in the Red Cross program, in order to gauge and improve their disaster readiness. The ReadyGo 25-question version is basic, designed to help companies see the most critical steps they should undertake to best manage disasters. The plans are OSHA-compliant, which is a primary concern for businesses required to meet OSHA regulations. For example, the resource center on the Red Cross website includes disaster drill forms, emergency contact card templates, and a step-by-step guide for organizing a blood drive. Held annually in California, and many other states, The Great Shakeout offers expert resources and an earthquake drill that happens at exactly the same time all across the state. It’s safer to be inside a structure, especially with the associated risk of falling glass and other debris that might shake loose during the quake. These include drill manuals for business owners, which offer tips for creating and conducting preparedness drills.
For example, the Shakeout is a great time to make sure your high-rise building’s Floor Wardens understand their job relative to emergency preparedness and disaster management. High-rise buildings pose specific risks for occupants as well as property owners and managers, due to their large size and the sheer number of potential affected tenants, visitors and on-site staff. For this reason, most tall buildings are actually considered safer than low-rise buildings during a quake. This is a staggering sum of money, and can be reduced if building occupants closely follow fire prevention best practices.
Consider creating and posting a video instructing building occupants about the proper use of fire extinguishers. Property owners and building managers should work closely with tenants to explain and practice evacuation procedures in the event of fire.
Although great strides have been made over the decades to improve worker safety, companies and property managers and their tenants will benefit when the safest possible workplace environment is provided.
Look closely at cracked sidewalks and entryways, as well as the transitions between different types of flooring. So be sure to think about disaster planning all of the time–not just during September.
The month was chosen, in part, to honor the victims of the September 11 attacks and, also, because it falls at the height of hurricane season. Learn about best practices for disaster management and make sure that your plan matches up to the latest standards.

Communicate.” The theme promotes proactivity among individuals to create and talk about disaster plans. One of the keys to being prepared is to be proactive, which means checking to make sure you and your team have the tools, supplies and information they need to best handle an emergency. However, while these types of disasters often headline network news, everyday threats to safety are far more common.
You may be surprised to learn that, during the course of your lifetime, you are far more likely to be killed while doing common, everyday things than you are to be the victim of a natural disaster or crime.
Factors contributing to a potential backup of emergency workers and the public’s inability to successfully reach 911 could include: the number of victims, communication failures, and road blockages. Thankfully, history has shown that people usually rise to the occasion when major disasters strike. County City Fire Department (LAFD) developed and implemented a formal program for emergency citizen training they called the Community Emergency Response Team (CERT). Since 1993, CERT training has been made available nationally by FEMA, and is now offered in communities in 28 states and Puerto Rico.
The seven-week course is followed by full-day biannual refresher drills, and an opportunity to assist the LAFD at local incidents. Naturals for CERT are community groups, business and industry workers, and local government workers. To find a team or pursue CERT training, enter your zip code in the Citizen Corps section of the FEMA website.
We hope you will observe National Fire Prevention Week, and take steps to make sure you and your tenants or building occupants are #FireSafe. For example, a facilities mechanical operations specialist would not need the same skill level in communications as a building manager who deals constantly with the customer.
The skill level was then recorded on the ATM with a color code to reflect the varying levels of training needed by each associate in each of the over 100 competency areas, e.g. They use the ATM to readily identify training needs, skill levels associates possess for unique tasks, competencies needed for job applicants, targeting of limited training funds, and other information. But aging in place is not just about the home. The aging of the population will affect many interior improvements.
When science reveals ways to improve an area of building safety, these findings can be included in the code requirements and standards.
You just don’t know when you might be without the amenities we have become accustomed to.” We share Olszowy’s passion for training people to be safe. Your permit also allows the code official to protect the public by reducing the potential hazards of unsafe construction and ensuring public health, safety, and welfare. Until the 1940s and 1950s, sprinkler systems were installed almost exclusively for the protection of buildings, especially warehouses and factories. They go to work immediately, preventing a fire from growing undetected to a dangerous size, while simultaneously sounding an alarm. In fact, the heat necessary to set off the average sprinkler is anywhere from 150 to 165° F, achievable only by fire. In most cases, structures without fire sprinklers are heavily or completely destroyed by the mix of fire and water damage caused by fire hoses. Most insurance companies provide discounts to businesses and homeowners that have fire sprinklers, which, compounded over time, can pay back the costs. As noted in last week’s post, the RJWestmore Training System has recently added a tornado module to further enhance our comprehensive training program. Free membership into ReadyRating provides users with a dashboard that helps them evaluate their level of preparedness.
The resources, including videos and guides, are designed to be actionable – offering clear advice to companies that want to strengthen their disaster planning. The ground during an earthquake is unstable, so you could potentially injure yourself if you move around too much. In fact, a massive quake in 1812 reportedly caused parts of the Mississippi River to flow backwards. September is National Preparedness Month, which makes it the perfect time to review workplace safety procedures. The result can cause light nausea and movement of light fixtures, blinds and ceiling panels. In high rises, the damages caused by fires can be severe, as fires can rise quickly to upper floors, and it can be logistically challenging to evacuate large numbers of people unless those people have been properly trained about emergency evacuation procedures. Mounds of paper can fuel fire, and cluttered pathways could impede evacuation, and block the entrance to firefighting crews.
Selecting and installing the right type of extinguisher for any given area is also important.
Moving a large number of people through the stairwells can pose a challenge, particularly for the disabled and elderly individuals. Property managers can arrange to have floors cleaned at night, to allow surfaces to dry properly before workers arrive. For example, if tenants are allowed to make office or residence improvements and choose their own flooring, examine the area between hallways and tenant entrances to make sure the height of the surfaces match. Sponsored by the Federal Emergency Management Agency (FEMA), National Preparedness Month is intended to promote individual and business safety preparedness to help people effectively manage man-made threats such as terrorism as well as natural disasters.
Perhaps your building has changed since the creation of the last plan, with a new addition or additional parking structure, or an influx of new tenants?
To call attention to safety concerns at home, work and on the road, the National Safety Council devotes the month of June to raise awareness about what it takes to stay safe. For these reasons, it is likely that in virtually any major emergency, people will need to rely on each other to meet immediate life-saving and life-sustaining needs.
Such was the case recently in the Mexico City earthquake, where untrained volunteers heroically stepped up to save 800 people.
Shortly thereafter, the Whittier Narrows earthquake in 1987 underscored the area-wide potential for a major disaster in California. Many communities  tap graduates of the program to form teams of individuals who can be recruited and further trained as volunteer auxiliary responders. To this end, trainers should offer periodic refresher sessions to reinforce basic training.
Louis, MO) Field Office (FO) has long recognized that the key to successful asset management and proficient customer service is by having competent and highly trained associates. Being a customer service organization requires associates to possess numerous general and technical competencies. After the required skill levels were established, each associate self evaluated themselves as to the current skill level they possessed for each competency. Insurance savings, which could offset the cost of the system in a few years’ time, were major incentives.
In most cases, this prevents the danger of intense heat associated with fast-growing infernos, which are capable of trapping and killing dozens of building occupants.
Customized feedback is based on assessment scores, as well as the ability to create an “Organization Manager” with linked member-accounts. More comprehensive in nature, ReadyAdvance results effectively measure the merits of an organization’s existing preparedness plan, and provides users with roadmaps for improving their existing plans. The next alternative is to move to the corner of a room and place your hands over your head. A 7.3 quake struck South Carolina in 1896, and remains the strongest East Coast quake in recorded history. High-rise buildings can contain thousands of extinguishers, so it’s important to monitor their locations and expiration dates. Fire drills can help identify evacuation roadblocks and educate residents about safe evacuation routes.
While safety should be of utmost concern every month, it’s useful for companies to designate an entire month to review and adjust safety plans and procedures. Walk through every part of the plan to be sure it still makes logical sense for current conditions. As the Federal Emergency Management Agency (FEMA) notes, unfortunately, 100 of those people lost their lives in so doing.
It further confirmed the need to train civilians to meet immediate emergency-associated needs. CERT teams can also sponsor events such as drills, picnics, neighborhood clean-ups, and disaster education fairs. Visit our website for ways proper planning can make a difference in numerous aspects of your professional and personal life. Skill levels for these competencies must be developed and maintained at high levels to ensure success. The Rebel Lounge in Arizona has a fire sprinkler system; the Station nightclub in Rhode Island did not. The following post will wrap up our two-week series, focusing on what to do during and after a tornado.
The steps and recommendations found within ReadyRating are adopted from scientific research and expert opinions from noted industry professionals. It’s better to simply sit down (away from built-in bookcases and artwork) and wait for the shaking to stop.
You should also talk to building occupants to ensure they have copies of the plan and to address questions and concerns. The good news is that many accidental deaths and injuries are preventable, through proper emergency training. It is far safer to literally lie low and cover your head and neck with your arms and a coat or blanket.

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