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Spend a day with a top-notch trainer sharpening your Excel skills at an upcoming live seminar in your area! An illustrated reference guide that answers your spreadsheet questions and walks you through every click. Fortunately, these questions are easy to answer once you understand how Excel time formulas work. You can reformat the result by right-clicking the cell, choosing “Format Cells,” and picking a different time format.
If you want only the time and not the date, you can either format it as a time and pretend the date doesn’t exist, or you can use “=NOW()-TODAY()”, which subtracts the date portion and leaves only the time portion.
Whenever you recalculate (or whenever Excel recalculates automatically because other cells have changed), the function pulls the time as of that moment.
NOTE: Someone who opens the worksheet in six months will see her own current date and time in this field, not the date and time that you saved the workbook.
When you need to save a permanent record of the current time, hold down the Control key and the Shift key while you type a semicolon (;).
Similarly, you can save the current date by holding down the Control key (but not the Shift key) and typing a semicolon.
Because it saves the value and not an updateable function, someone who opens the worksheet in six months will see the date and time that you stamped on the page, not her own current date and time. When you need to convert a specific number of hours, minutes, and seconds to an Excel time, use the TIME() function with the parameters the numbers of hours, minutes, and seconds. When you need to add or subtract a fixed number of hours, minutes, or seconds to a time value, just add or subtract the way you would any decimals. To understand time arithmetic more fully, you need to understand first how Excel stores times. Because times are simply numbers between 0 and 1, you can do any arithmetic on times, just as you would with any other decimal numbers. This shows that Excel did, in fact, add the two time values, which resulted in a number greater than one, meaning more than a full day.
This situation arises when you’re calculating how far in advance you need to begin a task so that it will be completed by the target time. Unfortunately, Excel does not like negative times, so you’ll need to introduce an error-trapping formula. The attached timesheet calculator uses simple time subtraction to determine the number of hours worked in each segment: time out – time in.



Finally, the overtime formula determines whether the number of weekly hours is greater than 40. In the attached time zone converter enter a starting time and time zone in Columns A and B (in the gold cells).
Column C converts the local time to Greenwich Mean Time, also known as UTC (Coordinated Universal Time), by subtracting the differential from GMT.
How can I create an If function to subtract 15 minutes from the time if the value is => 15 minutes.
Be sure to format your cells in A1 and C1 as CUSTOM (as below with dates and times) or it becomes possible to get the right answer and not be able to tell that it is. The VLOOKUP function has many other uses—looking up prior months’ results, replacing current prices with proposed prices to see the overall change, or grouping numeric data into layers. For more advanced applications, try exploring HLOOKUP, which working exactly like VLOOKUP except that it searches across the top row instead of down the left column. Our Excel courses and seminars will arm you with the knowledge of how to use Excel more effectively and efficiently and ultimately help you make smarter decisions. Regardless of how you format the display, however, the underlying value remains constant until you recalculate. Add them, subtract them, multiply them by two, divide them by four—just like any other decimal numbers. It arises also in certain time zone conversions that cross over into the prior day—such as calculating London time when it’s 5:00 AM in Tokyo. Whenever subtracting times could result in a negative time, wrap it in an IF() statement which adds 1 to the result.
The format for hours worked is “[h]:mm,” which ignores seconds and does not display AM or PM. Remember that the differential (in hours) must be converted to a decimal first by dividing by 24. Columns E, G, and I calculate the target times by starting with the GMT base and adding the differential from GMT. From this point, you can develop far more complicated formulas, such as determining the average time required to complete a task, the maximum time between phone calls, etc.
A former product executive at Nationwide Insurance, she uses her more than twenty years of experience in insurance product management and actuarial services to help individuals and entrepreneurial organizations with their geek needs.
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This function’s precise parameter requirements can seem intimidating at first, and a small error can produce unpredictable errors, but you’ll find it easy to use VLOOKUP if you follow the simple method below.


In this example, because your formula is looking up the produce price, col_index_num is the number of the column that contains the prices. However, to be sure that the VLOOKUP formula functions as you expect, it’s a good practice to enter TRUE or FALSE.
Take a couple of minutes to look up some values yourself and verify that the results are correct.
For any of these other applications, follow the same process: set up the data table, write the function, and test the results. Or, for the most flexibility, try moving your data into a PivotTable, one of the most powerful tools available in Excel.
Because this could result in a negative time if the local time is far east and is early in the morning, the formula uses an IF() statement, adding a 1 if the result would be negative. Note that you can define the time zone abbreviation in Column A using any format that you like. As long as you remember that times are just decimal numbers that represent portions of a day, you can work through any remaining calculations. In this example, because Excel will need to look up a product name and find the price, the source is the price list. Be sure to use an absolute reference for the table if you plan to write this formula once and copy it to multiple cells. The only difference is when your VLOOKUP tries to find a product that does not exist in the price list. The sample data included shows some with abbreviations (GMT, EST, PDT, etc.) and others using cities.
The formula in cell F is =SUM(E4*24) which brings back a decimal number that would be .25 for the time I have here. On each row, enter one product on each row, with the product name in the Column A and its price in Column B. If you use a relative reference, your table_array reference will change, which lead to unpredictable (and incorrect) results. Whatever values you enter here will show up in the pick list for entering data in Columns B, D, F, and H of the converter.



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