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Many people mess up their ability to get promotions and raises by being disorganized at work. Any activity or conversation that’s important to your success should have a time assigned to it.
Plan to spend at least 50 percent of your time engaged in the thoughts, activities and conversations that produce most of your results. Practice not answering the phone just because it’s ringing and e-mails just because they show up.
Block out other distractions like Facebook and other forms of social media unless you use these tools to generate business.
I read a great blog this weekend, which wasn’t really about time management, but hey, why not.  What if you weren’t tired at ALL this week.  Wouldn’t you get a lot more done?  So here are this week’s time management tips on catching your zzzzzzz’s so you can hit it out of the park! Vilfredo Pareto was an economist around the turn of the 20th century who discovered through his studies that 80% of the wealth of Italy was in the hands of 20% of the country’s population. None of the information contained herein constitutes an offer to purchase or sell a financial instrument or to make any investments. Also remember that odds are good that 20 percent of your thoughts, conversations and activities produce 80 percent of your results. If you have children, you know how important and end of day routine is.  Brush your teeth, get pajamas on, read a story… some of those basic things really never change in our lives. To cut a long story short, from this the Pareto Principle was developed, which also can be tied to time. Focus on what is not urgent but important (quality) – according to Stephen Covey there are four quadrants of time management, based on urgency and level of importance.
Block out time – people will always put meetings in your calendar if there is space there for them. Make “to do” lists – making to do lists will help you to better manage your time as you will be able to see what really is important at a glance on any given day. Allow a task only the time it needs – experts say that if you allow three hours for a task it will take three hours, even if it could have been done in one, if the person was focused and concentrating. The problem with learning a skill through necessity is that, more often than not, bad habits creep in and, although the skill may be useful in general, we do not use it to its full potential. Remember that bedtime isn’t reaching the point where you collapse from working hard and staying up too late, dragging yourself away from some mundane comic on the tube. But as Thomas Edison said, “Being busy does not always mean real work… Seeming to do is not doing”.
If you look at the things that you do every day, you will undoubtedly find that you get 80% of your success from just 20% of the things that you do. If you block out time in your calendar for the other tasks that you need to do then they cannot do that. It is best to do this at the end of the day so that you start the next day with a list, rather than starting the day thinking about what on earth it was you were supposed to be doing that day. It is better to allow less time for a task than more, otherwise you will find that tasks expand into the time that you allow for them, wasting yet more of your precious time.



The material on this site may not be reproduced, distributed, transmitted, cached or otherwise used, except with the prior written. Anyone that has spent time dealing with continual emails or sitting in pointless meetings can probably relate to that.
On the same note, always question whether your attendance at a meeting is really necessary.
Set aside a time at the beginning and at the end of each day to check your email and do not dip into and out of it at other times.
Set aside clearly demarked time for these other tasks, but when it is time for work you need to focus. If you find yourself wasting time in these ways, then working on improving time management could be a great benefit to you. After all, when you put it that way, why would anyone spend 80% of their time focusing on activities that bring them just 20% of their achievements?
Sometimes meeting organizers have difficulties figuring that out for themselves, so if you ask, that will raise their awareness on the subject.
Maybe a virtual assistant could help with answering some of your emails or doing tasks that you find less enjoyable or interesting.
Some examples are: The elimination of procrastination and avoidance-of-tasks Easier, quicker, evaluation of your work and abilities Less worrying about deadlines More productivity More relaxation time, and, The obvious one) An overall increase in time Time management is a skill that takes time to development and perfect.
Being proactive can get you out of the urgent but important quadrant and into a place where you are working on what is really important, but not under so much stress.
Your best bet is to try a variety of different approaches until something clicks in your brain and sticks in your routine. Personally, I’ve always preferred a small, simple, white-lined notebook because you aren’t restricted by the various boxes and lines of the average planner.
A simple To Do List is often a huge help to anyone, but I can attest gleefully to the 3 Lists of 3 Method more than any other.
You’re goal is to avoid a list that reaches outrageous length and is overwhelming to even look at. Make Use of Down Time: Using walking, driving, showering, or otherwise “dead” times to plan.
Reward Yourself: Whenever you accomplish something, especially the important things, make sure to take the time to reward yourself. Avoid Procrastination at All Costs: When trying to be more productive and trying to save time, procrastination should be avoided like nothing else.
Challenge yourself and, referring to tip 3, reward yourself for a meeting a difficult challenge.
Not only will this save you time and make you more productive in the long run, but you will also have a buffer time with little to no penalties compared to those received for missing a real deadline. Of course, this tip has potential for abuse, so be sure to make your own penalties for missing your personal deadlines. Delegate Responsibilities: It is not uncommon for people to take on more than they can handle.


The overestimation of one’s abilities, though not necessarily a bad thing, can often result in stress and more work for an individual. Set up a Long Term Planner: In the everyday drab of life, we can often lose sight of our goals.
Setting up a long term planner will help you envision your long term goals and rationalize your current objectives. I could be home watching Lost.” just take a look at your long term planner and you’ll be reminded of paying off your mortgage or saving up enough for your child’s college tuition. Employ a program like RescueTime: This is a lightweight app that records and graphs how you spend your time on your computer. Those “2-minute” breaks to check out Digg, or play a flash game on some website, or email Aunt Betty, can add up to quite a bit of wasted productivity and wasted time.
RescueTime will allow you to see exactly how you spent your time and will even send a weekly report to your email.
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