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When it comes to international transactions with documents, whether for business or personal purposes, translation plays a major part of the process.
In the United States, most common body for the certification and qualification of the translators is the American Translators Association (ATA).
How do you know if the person or the agency that performed the translation is certified or accredited? You may always contact the person or the agency directly and inquire about their credentials.
Vital records in New York City, especially Birth and Death Certificates, are a special breed of documents when it comes to foreign use. Now that you know where to get it, it is important to know that if you plan to use your NYC Birth Certificate abroad you must specify that in your request. By selecting apostille as your purpose you will ensure that the NYC Vital Records will issue you a Birth Certificate with the Letter of Exemplification.
TIP:  Without the letter of exemplification your nyc birth or death certificate is NOT ACCEPTABLE for apostille.
We know that there are many companies who will say that as long as your document is signed by acting City Registrar it is fine for apostille or authentication. Overall to get the New York City Birth or Death Certificate with the Letter of Exemplification will take you anywhere from two(2) to three (3) weeks. Furthermore, the Exemplified Record will have embossed or raised seal of the Board of Health of the Department of Health and Mental Hygiene of the New York City. Many US Companies and Corporations expand their markets by exporting their products, including medical devices, cosmetics and food supplements to foreign countries.
Apart from finding a trustworthy representative and distributor in a foreign country a US entity will have to prepare and properly authenticate a set of documents which will be used for registration of medical devices, cosmetics and food supplements with the foreign authorities.
Although your goods may not be yet sold freely in the United States they may still be qualified as eligible for export under certain provisions. Most of the documents listed above will have to be apostilled or attested by the embassy of the target country before the documents may be submitted for registration of medical devices, cosmetics or food supplements in foreign country.  Furthermore, many such countries will require that all the documents are properly translated as well.
Many have faced or are currently facing the issue of getting their Naturalization Certificates apostilled. Well, first of all, you should make a copy of the original document and make an appointment with your local US Citizenship and Immigration Service office (US CIS). Your Certified True Copy of the Certificate of Naturalization is now ready to be apostilled.
Keep in mind that although your document may be issued in one of the States, it has been issued by a Federal Government agency. If you require additional assistance with apostille or would like to obtain additional information please read more.
It is not a secret that many of us will plan our retirement in a foreign country for a number of reasons including the cost of living. The main difference between the two is who signs the Benefits and Income Verification Letter. There are no know issues with the Social Security Administration (SSA) Benefits and Income Verification Letters signed by the acting Commissioner of the Social Security Administration therefore we will not focus on such documents for the time being.
TIP: If your Social Security Administration (SSA) Benefits and Income Verification Letter does not have any information indicated in points (d), (e) and (f). The reason for the aforesaid requirements is that for foreign countries all Social Security Administration (SSA) Benefits and Income Verification Letters must be either apostilled or authenticated by the consulate or embassy of the target country. Most importantly if you will use an apostille service agency to process your apostille please be aware that the apostilled photocopies of Social Security Administration (SSA) Benefits and Income Verification Letters will be rejected in a foreign country. TIP: Apostille for Social Security Administration (SSA) Benefits and Income Verification Letters will always be issued by the United States Department of State. There are many reasons as to why you might want to consider opening a Wholly Foreign Owned Entity (WFOE) in China instead of a Branch office or Representative Office. As with any other type of entity in most of the other countries you will need to establish the credentials of your parent company. NB: As our experience shows you might want to obtain the aforementioned documents in duplicate as on occasion the Chinese authorities will require two originals.
All of the above documents including registration documents must be properly authenticated for use in China by the U.S.
Additionally, you will have to supply information about you business plans and other supporting documents for approval of your incorporation in PRC. The main difference between Branch and Representative Offices is that Representative Offices are limited in the scope of their activities in the foreign country.
What are the requirements to opening a Branch or Representative Office in a foreign country?
Each and every country will set their own requirements and procedures when it comes to accreditation of Branch or Representative Office of Foreign Companies or Corporations. Quite often the documents which will be required from U.S Companies and Corporations by many foreign nations will be very similar. Once I have all the documents, I am ready to apply for accreditation of Branch or Representative Office in a foreign country? There are several exceptions to the entire legalization procedure when it comes to certain countries. Once all the documents are apostilled or attested by the consulate, it might be a good time to translate your documents in a foreign language. Criminal Background Check also known as Criminal History Record Check is an important document when it comes to employment overseas or immigration related matters. What types of Criminal Background Checks and Criminal History Record Checks are available in the United States? County – are available in several states, such as North Carolina and Texas, and are fit for international use for some countries. State – Criminal Background Checks and Criminal History Record Checks on a state level are generally available from the State Bureau of Investigations or a similar State level law enforcement agency. Once you confirmed which type of Background Check will suite your needs, you will have to contact the appropriate law enforcement agency.
After all the documents are submitted and are deemed sufficient to perform the Criminal History Search all you can do is wait for the specific law enforcement agency to process your request. I am outside of the United States already; can I request the Criminal Background to be performed? Furthermore, our complete service will allow you to save time and money by ordering additional services which will be required from you such as apostille for your Criminal Background Check or Consular Attestation of your document.
Beginning with January 2013, Kuwait will only accept Criminal Background Checks issued on the National Level. For assistance with Criminal Background Checks and Criminal History Record Checks please read more. Tagged Background Check, CBI Background Check, Criminal History Record Checks, Criminal Records, FBI Background Check, FBI Criminal Background Check, FDLE Background Check, TBI Background Check, TDPS Background Check. Internal corporate records can be very complicated especially if they are not handled properly. A corporate record which designates and authorizes an officer of the entity to act on behalf of the aforesaid entity for a very specific purpose is called Certificate of Incumbency. With the power of attorney a business entity designates a representative, an attorney-in-fact, to represent the best interests of the said entity in regards to a specific task. To gain thorough understanding about the Certificate of Incumbency let us look at the example of Sample Company Name Ltd. Whether or not you will need a Certificate of Incumbency in this case will largely depend on the requirements of the target country, where your documents shall be used.
Certificate of Incumbency is only valid for the performance of specific duties and therefore have to be issued anew when another matters arise.
If you require additional information or need assistance with Certificate of Incumbency please read more. When it comes to forming a Limited Liability Company it is important to file Articles of Organization with the appropriate government agency in the state where the LLC will domicile.
However, all three variations are all the same and are used to form a Limited Liability Company (LLC) or Limited Liability Partnership (LLP) in one of the U.S States. Once the state is determined it is time to collect all the required information about the local filing requirements, fees and procedures.
Once the document is filled and out and signed it is time to file it with the state corporations division, or equivalent government agency in your jurisdiction. Common rejection reason may include incorrect fees; incorrect information in the Articles of Organization or simply a company with same or similar name already exists in your state.
Please note, that some states may have additional special requirements when it comes to forming Limited Liability Companies. After the initial Articles of Organization have been filed with the state the original document will be stored in the archives of the Corporations Division and will never be available to you.
Furthermore, to apostille Articles of Organization they have to be a recently issued certified copy. Plain and simple: For all domestic purposes confirm with the target authorities if they will accept plain copies or they will prefer a certified one.

If you require a plain or certified copy of Articles of Organization or Apostille Articles of Organization you may get it here. The Statewide Criminal Records search compiles information from all available criminal sources in any one of the fifty U.S. For additional guidance on selecting the most appropriate criminal search, refer to the Docusearch Academy article How to Search Criminal Records. When faced with the decision to choose a new employee or prospective tenant, you may find yourself asking if you can trust this individual to represent your business or respect your property. Since 1996 we've helped over 1,000,000 people and businesses find accurate, up-to-date information using real, licensed private investigators instead of outdated and inaccurate public records databases.
Of course, there are instance where the translation is not requires, but those are very few individual cases.
Professionally made transitions, performed by the professional translators and usually delivered electronically or by fax. However, the actual translations may be performed by the certified translator in the said country or by a translator certified by the said country. This means that the translator must be certified by a local court in the country where the documents will be used. First option which you have is to go in person or mail the request to the New York City Department of Health and Mental Hygiene at 125 Worth St, New York, NY 10013.
Second option is to apply online at the vitalcheck website which is a non-profit organization authorized to assist with the expedited retrieval of vital records from the New York City. When placing the order in person or online for New York City Birth or Death Certificate you MUST indicate that the purpose of your request is APOSTILLE.
Also, expect your document to arrive without the letter of exemplification, as they often do this sort of mistake. The said Exemplification Letter will have the vital event information and the document number. However, a large number of such foreign countries will require registration and rigorous testing before such goods may be sold in these foreign markets.
Although each country will have their own requirements when it comes to the actual registration as well as to the required documents, the actual list of documents which must be presented will be very close to the one provided in this article.
Document which established the fact that the said entity was duly registered in the United States. Many foreign officials will require a formal application and a letter of intent to register to be presented. Document showing that the managing body of the entity (Corporation or a Company), this may include directors, members and shareholders, resolved that the said entity will register specific products in the said country. Documents showing that the products which will be exported are safe and are freely distributed in the United States.
Other types of FDA Certificates – which are issued for your specific goods which may be regulated by the FDA. Advertising Illustrative Materials – Advertising materials which are used or will be used. It is strongly advised to plan this process before hand and submit application for registration only when everything is in order and ready for submission. Make sure to take the original document, a copy thereof, and two forms of valid identification with you to the said appointment.
They will compare the copy and the original and issue a statement that the said copy is Certified Copy of the Original Certificate of Naturalization issued to you by the US CIS. As the result the apostille for such document must also be obtained on the federal level, namely from the United States Department of State. Lately, a number of countries have developed a special visa just for retirees, commonly referred to as “retirement visa”. Local one is signed by the Office Manager of the local Social Security Administration office.
You need to request a new letter and specifically request that the above written information is included onto your letter. If this information will not be present on the document then your Benefits and Income Verification Letter will not be acceptable for apostille. Most foreign authorities require the apostille for such letters to be affixed directly onto a signature of the official of the Social Security Administration.
If your letter bears a State Apostille then something was done incorrectly and you risk a rejection of your application in a foreign country. However, in this article we will not focus on the reasons, as you should be aware of all the nuances and benefits of each particular entity type if you are reading this article.
If you are not sure what this document is and how to get you may read more on our website or here in this blog.
If your original incorporation or formation document has never been amended, or no mergers or acquisitions ever took place this document does not exist and by default is not required from you. All of the below listed documents must be either provided with certified translation into Chinese or be prepared in Chinese in the first place. More complex operations will require a larger set of documents to be presented to the authorities in the Peoples Republic of China before your Wholly Owned Foreign Entity (WFOE) may be established. Companies and Corporations at some point of their business development consider opening a Branch or Representative Office in a foreign country. The main purpose of the Representative Office is to represent the interest of the Company or Corporation in the particular market. It is best to discuss such matters with your representative or agent in the particular country. Below we will list the documents and their short description and the purpose of each document. Resolution of Board of Directors, Members or Shareholders – This is an internal corporate document.
Certificate of Incumbency – Also an internal corporate document which allows one authorized officer of the entity to sign the majority of the corporate documents related to accreditation of Branch or Representative Office in a foreign country. Power of Attorney – a document which will designate a representative in foreign country who will manage the entire process of accreditation of the Branch or Representative Office for the U.S. By-Laws – a copy of By-Laws must be presented to the accrediting body in a foreign country to show the rules and procedures of your Company or Corporation. Letter from IRS showing EIN – this document may be required by the tax or banking authorities of a number of countries. Letter from Bank – very often tax or banking authorities of the foreign countries will request from your Corporation or Company to present a letter from your local banking institution to serve as a recommendation to do business with your entity. Although Turkey and India are parties to the “Apostille Convention” on occasion the authorities of the said countries may require that you present the corporate document for their respective consulates for additional attestation. Some countries will only accept translations made by a court certified translator in their countries, other may require that the translations are done in the country of origin and then such translations must undergo additional certification by the consulate. Quite a significant number of persons, U.S Citizens and residents, have recently discovered that they need the document during their search for overseas employment or during their journey to double citizenship.
Such Criminal Background Checks and Criminal History Record Checks are seldom used when it comes to satisfying international requirements. It is important to keep in mind that not all countries will accept such records and County Criminal Background Checks are not available in all states of the United States.
State level records are by far the most common types used when it comes to meeting tight deadlines and are widely acceptable by foreign countries.
If you have trouble communicating with them about the types of records which are available in the United States, your safest bet would be the FBI Criminal Background Check. They should provide you with the information which will be required by them in order to process your record search.
Each agency has their own processing time and therefore it will take forever to list all agencies here.
It does not matter if you are in the United States or abroad you may submit the documents directly to the appropriate government agency or use our services as a third party service providers. In other words, for Kuwait the only acceptable document now is an FBI Criminal Background Check.
In other words, Certificate of Incumbency confirms that the said individual is an authorized representative of the entity and in his or her capacity may perform certain actions as designated by the document.
Generally, a corporate power of attorney will allow the attorney-in-fact to sign contracts on behalf of the entity, execute commercial agreements, open bank accounts, or represent the interests of the entity in court and other government bodies.
The aforesaid entity has a board of directors which consists of 10 people with equal voting rights. Many countries base their requirements on the establish rules which mandate the use of Certificate of Incumbency and is such case you will need the document regardless of the fact that you are the sole member, shareholder or the director of the entity. It is a common practice to keep an accurate record of all meeting and resolutions made by the managing board of the entity which allows for the timely and accurate execution of such documents as Certificate of Incumbency.
It is highly recommended that you check the name availability before filing and also file a name reservation in order to ensure that you name is reserved to you while you prepare your filing package. For instance, if you Limited Liability Company will be based in Kings County, you will have to get publication designation from the Kings County Clerk office.
This method, although acceptable for a number of purposes is not the most common practice in a modern world.

Such translations do not require any special certification and are generally done for internal purposes or publication. This is the most common form of translation when it comes to international use of documents. Some consulate have their own list of Consulate accredited translators or translation agencies. You may also find such translators in your own country who maintain such certification, however, this type of service may cost a little more in comparison to other certified translations.
Most likely your document will either have a fake apostille or apostille will be attached from another document.
Such documents usually contain the basic information about the company, its practices and the actual statement that the entity desired to apply for such registration of medical devices, cosmetics or food supplements.
Nevertheless, it should be signed by an authorized officer of the United States Citizenship and Immigration Service officer and must have embossed seal of the United States Department of Homeland Security. You may apply in person or by mail to get an apostille for your Certificate of Naturalization. There are a number of documents which have to be presented to adhere to the requirements of such visa. It is important to know that the signature of the Customer Service Representative is NOT sufficient for international use as it will be described in this article a little later. If you are being offered by a service agency to notarize the document or to make an affidavit attesting that the document is full, correct and complete original or copy thereof in your possession, do not order such services. Our main goal is to assist you with the documents which will be required in order to open the WFOE in China. But in order to avoid unnecessary delays it may be a good idea to obtain such documents in duplicate beforehand.
Furthermore, all documents must be translated into Chinese by a Certified Translator and the Original documents and the certified translations must be bound together. Whether such entities desired to explore new markets, strengthen their customer relations and support or simply establish their presence in a foreign country they will have to undergo a rigorous process of registration. Branch Offices on the other hand, may perform a much broader scope of activities including financial transaction, property acquisitions and so forth.
This list, however, is not 100% accurate for all countries and you may need fewer documents than presented below, while in some cases you will require more documents.
Such document proves that the entity which is applying for accreditation of a Branch or Representative Office is duly registered in the country of its origin. This certificate proves that the Company or Corporation in question exists and maintains good standing with the state authorities of the jurisdiction where it was formed or incorporated.
Basically the managing body of the entity must resolve to open Branch or Representative Office in the said foreign country, such resolutions must be presented in writing and the original minutes or transcript should be stored in the corporate records on the said entity.
Please note that the equivalent of the By-Laws for Limited Liability Companies and Partnerships is known as Operating Agreement or Articles of Association. It shows that the entity is duly registered with the appropriate tax authorities in the country of origin. The letter is generally short containing the minimum information about your corporate account and banking relationship. For the countries which are parties to the Hague Convention on Abolishing the Requirements of Legalization of Foreign Public Documents you will have to obtain Apostilles. There are several other countries which may request similar procedure to be performed after the documents are apostilled. County level background checks cover the records of the county law enforcement agency and as the result are very limited in the information which they may produce. As always, there are a number of countries which will not accept the Criminal Background Checks issued on state level. If using our services you will need to fill out the online application form for Criminal Record and we will advise you which documents will be required, estimate the processing time and provide you will all required authorizations and consents to release information. State and County level background checks will no longer be processed by the Kuwait Consulates and Embassy in the United States.
The board of directors resolved that they want to issue a power of attorney to John, a person in foreign country.
Many states will also provide a sample Articles of Organization, Articles of Formation or Certificate of Formation with the minimum required language by your states.
It is important to supply all the required information with your filing, a cover letter and the appropriate fee as designated by your state.
Once the publications are complete the newspapers will mail you notarized affidavits of publication with the sample publication. Articles of Organization is a state issued document and therefore only the state is permitted to issue official copies, plain or certified, of the Articles of Organization. Sources of information include the sex offender registry for the state selected, Department of Corrections records, state court records, and county level records.
Such tasks are performed by qualified and certified translators and include a certification statement made by the translator that they are qualified to perform such translation and they attest to the accuracy of such translation in front of the notary public.
In any case you may have complications with your documents if you will use such advice and employ the aforesaid service. Many apostille service agencies will tell you that you may notarize a copy of the document and have it apostilled or have a notary compare the copy to the original and notarize the document as a true copy. This article, however, will only focus on one such document, namely the Social Security Administration (SSA) Benefits and Income Verification Letter.
The other Benefits and Income Verification Letter is issued by National office of SSA and should be signed by the acting Commissioner of the Social Security Administration.
In case of Social Security Administration (SSA) Benefits and Income Verification Letters this is a waste of time and money.
You may find additional information about formation documents here and about incorporation in our earlier post by reading more. If no amendments were ever performed this document does not exists and therefore should not be presented. More information about good standing, status and existence certificates is available in our previous post here. You may also need a spate POA for a head of the foreign Branch or Representative Office if the agent handling the accreditation of the Branch or Representative Office and the person who will run the office are different individuals. For the foreign countries which are not parties to the aforementioned convention you will need to undergo a process of embassy legalization. However, before you do this it is strongly advised that you confirm that you will need it before proceeding further.
You must confirm with the target authorities their requirements and adhere to them strictly. Some agencies will also require additional information such as the social security number, date of birth, race, height and so forth. In order for such Power of Attorney to be legally binding all 10 personas from the board of directors must sign the document.  If only one will sign, it is can be easily disputed that the other nine directors did not authorize such document to be executed. You may always use the provided sample or have a professional attorney draft the document for you if so desired. Your state will take some time to process your filing and once complete you should receive conformation that your Limited Liability Company has been registered or the rejection letter with the reason as to why your request was not processed. At this time you will have to file Certificate of Publication with the New York State Corporations Division to finalize the process of formation of your Limited Liability Company. If you plan to present the document (your Articles of Organization) in a foreign country you will have to obtain a Certified Copy Articles of Organization. The processing times of the US State Department were changed and it may take anywhere from 3 to 5 business days to get the apostille.
As you might have already guessed this letter is issued by the Social Security Administration. Records which are solely based on your name and date of birth may be inaccurate and as a common practice are rarely accepted abroad.
Unfortunately, all of them are not able to do this in a short period of time due to business related matters.
In order to Apostille Articles of Organization or Legalize Articles of Organization they must be certified copies with the proper certification language.
Many state governments are catching up to the federal requirements and will not issue apostille for such Certificates of Naturalization. As a guide it is best to obtain the Criminal Background Check from an official law enforcement agency with appropriate signatures and seal of the said agency. The Board of directors can issue a resolution by unanimous consent in lieu of meeting authorizing a Certificate of Incumbency to be issued to one authorized officer of the company allowing him or her to sign the power of attorney on behalf of the entity. Furthermore, many foreign authorities will not accept such documents which are basically based entirely on your personal statement that the document is the copy of the original Certificate of Naturalization. This way the power of attorney will be supplemented with the Certificate of Incumbency and resolution confirming the fact of execution of the said power of attorney as the will and deed of the entity.

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