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The James Hutton Institute makes use of the WebEx web conferencing system for many of its meetings with collaborators.
If you have been invited to attend a WebEx meeting, this page provides a quick guide in what you need to know.
WebEx is a web conferencing system that lets you have a conference call with one or more Hutton staff.
You can choose to let others see you by sending video from your webcam, and you can see those that have chosen to do the same. When you first join a WebEx meeting on a computer, you'll be taken through any steps necessary to install the WebEx software, which usually is a plugin for your internet browser. If you have a headset or microphone for your computer, you can join the audio conference using your computer, or you can use your phone. If you don't have access to a computer or mobile device at the time of the meeting, you can phone in using the details in your invitation email. Once you enter these details and click Join, the WebEx software will automatically launch (or steps will be displayed to install it), and you'll then join the meeting.
If you've never used WebEx on this computer, the first time you start a WebEx meeting you will see the Connect to Audio More menu expanded, displaying the three options available to you.
If you close that menu without selecting anything, you can reopen it by clicking on the Connect to Audio button, or by clicking on the three dots at the bottom of the button to reopen the More menu. The options you can select from are described below, and the next time you join a WebEx meeting, WebEx will remember the option you chose last. When you enter a full phone number, you should first select the country code for your number from the dropdown menu on the left, and then enter the number without the first 0.
If you have a headset, or built-in microphone and speakers, you can call using your computer.
If you do not have a computer available, or for some other reason need to phone in rather than be called back, then you can do so by calling one of the phone numbers in your invitation email, and entering the access code provided. If you select I Will Call In for audio during a WebEx meeting, you will also be provided with an Attendee ID which you should provide when prompted. Once you've joined the WebEx meeting, the following guide will help you take part in the meeting. The Participants panel on the right hand side lists all those who have joined the WebEx meeting so far. The top section of the Participants panel will by default automatically switch to show the video of whoever is currently speaking, unless the host of your meeting has specifically selected otherwise. Instead of showing a list of participants you can instead choose to see live video thumbnails of everyone. To change to full-screen video view, click on the  button in the top right of the video being shown. During a WebEx meeting, the presenter in a meeting can share their desktop, a particular application, or a file with all other participants in a meeting. The host can make you the presenter at any time during a meeting, by passing the WebEx ball to you.

The presenter can start sharing their desktop at any time by clicking on the Share Desktop button in the Quick Start panel. If you want to share a specific file or a specific application rather than your whole desktop, you can click on the three dots at the bottom of the button which will open the More menu. Share My Desktop - Clicking on this option will show all participants the current contents of your entire desktop. Share Application - Instead of sharing your entire desktop you can share a specific application that you have open.
When the presenter shares their desktop or an application, all participants will immediately see the shared content in the left hand pane of WebEx. At the top of the screen in the middle, a green tab will be showing on the presenter's screen. All other participants will see a similar green tab at the top of their screen too if they are viewing the presenter's shared content full screen. All participants will see the presenter's desktop or application until the presenter clicks on the Stop Sharing button. A presenter can allow another participant to take control of their desktop or application by going to Assign > Pass Keyboard and Mouse Control and clicking on their name. The presenter can also annotate on top of the shared desktop or application by clicking on the Annotate button. Participants can request control from the presenter, or to be allowed to annotate by clicking on Ask to Control or Ask to Annotate buttons in the top left of the window showing the content.
The presenter can share several files of any format, each with its own tab, and in the case of PowerPoint presentations can see the names of each slide, and any notes they may have as they move through the presentation (with the arrow keys). The James Hutton Research Institute is the result of the merger in April 2011 of MLURI and SCRI. Estimated delivery dates - opens in a new window or tab include seller's handling time, origin ZIP Code, destination ZIP Code and time of acceptance and will depend on shipping service selected and receipt of cleared payment - opens in a new window or tab. International Shipping - items may be subject to customs processing depending on the item's declared value. Your country's customs office can offer more details, or visit eBay's page on international trade.
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By clicking 1 Click Bid, you commit to buy this item from the seller if you're the winning bidder. If you've attended a WebEx meeting before anywhere, much of this information may be familiar. During a meeting you can hear and speak with those in your meeting either by phone, or by using your computer or mobile device's microphone, or headset. On a computer, this will take you to the Hutton WebEx site, where you'll be asked to enter your name and email address.

Until you join the audio conference, you will not be able to hear other participants in your meeting, and they will not be able to hear you.
You will be prompted to press 1, then you'll be asked to say your name followed by the # key. You can test out using your computer for audio first by clicking on the Test computer audio option. To change to this mode, click on the  button at the bottom of the Participants panel and select Video View.
This allows everyone to for example work on a document, spreadsheet or presentation together, with the presenter having the ability to allow others to take control if need be. A participant can choose to view your shared content full screen, or zoom in using the View buttons in the top right of the window showing the content. If viewing full screen, the toolbar has the option Ask to Control available by clicking on the down arrow on the right, or you can request to Annotate by clicking on the Annotate button. Only the presenter can change which tab the participants can see and which slide, and a tab can be closed at any time. If the presenter wants to zoom in and highlight something they can select, Sync Display for All option in the View menu which will let all participants see the same zoomed in, or full screen view that you can. Your name will no longer be displayed in the Participants list, and other participants may hear an announcement that you have left.
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On a mobile device with the WebEx app installed, it will automatically take you to the app and you will join the meeting.
Anybody else already on the call will hear an announcement of your arrival, unless the host of the meeting has turned this off. This also allows you to select an alternative microphone or speakers, if you have more than one connected to your computer, and you'll also be warned if there is an issue that may affect your ability to call using your computer. To exit out of this mode, either click on Exit Full-Screen View in the top right, or press the Esc key on your keyboard.
Other participants will see a smaller version of this toolbar if they are viewing the presenter's shared content full screen.
Other participants can be allowed to annotate too via the Allow to Annotate button in this toolbar or in the Assign menu. If you pass the presenter role to another participant, they can control any files that are still shared. If you reside in an EU member state besides UK, import VAT on this purchase is not recoverable.

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