Given document provides answers to a list of typical questions that HIPAASpace users might ask regarding a particular subject. In order to start using NPI Number Database for managing your NPI numbers there is need to register in the system.
In order to create an account there is need to use Sign Up form at the bottom of the Login Screen. We are trying to keep your personal security at the highest level, due to that, we don’t require you entering any your personal information like name, address, credit card, etc. This page is very simple, it basically asks you to define the password you will be using while logging into the system. Seeing the main screen of the system means your Sign Up process is done and you’re ready to use all the benefits of the NPI Number Database system like NPI Lookup, NPI Registry sharing, NPI Partners and List management, etc. If you are existing user of the NPI Number Database system and you have passed the process described in the Step 1 of the current guide you can easily log into the system any time you need.
When you click the Sign In link you will get to the General Login Screen of the NPI Number Database system shown in the Step 1.
When all the credentials are set correctly you need to press “Sign In” button and you will get to the Main screen of the NPI Number Database system, shown in above paragraph.
You will start from creating a new partner by entering all the information into the form shown above and then clicking on the button “Add New Partner”. The next step is to set up a Registry of National Provider Identifier (NPI) numbers you have or your organization holds.

Before sharing any NPI numbers or doing any Lookup, there is need to put all your NPI numbers into the system. When you have set up the Registry of NPI numbers associated with you, you can define what partner can receive which NPI numbers. List at the left side shows all the partners we have set up in the system, table at the right shows the list of available providers within our organization.
In case there are several NPI Registries, it is possible to show the containing list of NPI Numbers by clicking Select button at the right. This form requires entering of your e-mail address, which will be your main and unique ID within NPI Number Database system. Please use Sign In form and specify your e-mail address (which is your ID in the system) and password.
The page for managing the NPI numbers of your providers is pretty much the same by functionality as Partners management page described above. Sometimes healthcare organization A, for example hospital, has several providers in staff, but not all of them work with the organization B. Just click the checkbox near the provider you want to move from one side to another and then click the red button. Smith, once you have added him as a partner, he will receive invitation to join the system and once he logs into the system, all the NPI Registry you have prepared for him will be shown automatically. It will bring you to the page Password Setup in NPI Number Database system, described earlier where you can easily change your password.

In case you encounter any problems working with the site or creating an account, please shoot a message using Feedback form – we will be with you shortly to address your question and will guide you through the whole process if needed.
Clicking on this button you will see the “Thank you” page, saying that your sign up has been made successfully. Also, passwords are not kept as plain information – they are stored in highly encrypted form in the database, so nobody can read them – that is why we only allow the Account owner to change the password without sending it by e-mail. The only difference is that you’re adding NPI numbers with the information about the NPI Number holder, associated with it. It is not correct (although legal) to share all possible NPI numbers from organization A to organization B – only limited subset should be shared. If one day you will need to enlarge this Registry for this particular partner you can go ahead and add more NPIs to his list, Mr. It is important that you read Terms of Use, since you will have to follow these terms while using the site.

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