This Business Disaster Preparedness Checklist will be helpful to all business owners who wish to get ready for possible hardships caused by emergency: ceasing their business operations temporarily and possible business relocation, planning safety and survival of their employees and infrastructure, and then, once a disaster quiets down, recovering their business. Preparation for the air vacation is actually the beginning of the trip, because when you start planning, it gives you a thrill of anticipation. Contact your insurance provider and check how your policy covers the most probable disasters.
Define and plan how the most valuable assets of your business can be protected against damage in a case of disasters. Identify what items can be safely evacuated in a case of emergency (some important documents, corporate seal, etc). Prepare a list of equipment, supplies, forms and other business items which are required for business continuity.
This document is intended to help you to audit & review your business continuity and disaster recovery plan. Don’t even wait for a calamity before you start planning for emergency procedures – you need have everything in order even if you’re living in an area that’s not prone to disasters.
Insurance – There is no guarantee that you’ll be able to salvage all of your equipment and paperwork in the event of a natural disaster, so find an insurance company that covers the most likely risks. Document protection – Every business has paperwork, and losing any of your important files and data can be really disastrous for you.
Communication – Of course, one of the best ways to lose customers across the country is to stay completely unreachable during a disaster. Electricity and Internet – Want to be able to keep working despite power outage and Internet downtime?
Employees that know what to do – You can’t do everything, which is why you need to make sure that you have people who can handle a calamitous situation and brief them on the necessary protocols in the event of a natural disaster. You can’t expect things to go back to normal once the storm (literal or metaphorical) has passed. Call your insurance agent – They’ll help you figure out how much reparation your base of operations need, and cover costs for what they can.
Contact clients and customers – Whether or not you’re operating during the calamity, you need keep your customers and clients updated on the status of your operations.
If necessary, find extra funding – You may have prepared for this disaster, but that doesn’t mean that you were able to save up enough money to cover all the issues you need to address in the wake of the event. As I sit in my office with the news on (I NEVER, EVER have the television on while I work) watching New Jersey and New York endure a direct hit of Hurricane Sandy, my heart and prayers are with the people living on the East Coast. We will keep ours on the side of our bed, ready especially for a possible middle-of-the-night nasty situation. There is a website, Essential Packs, that sells many if not all of the supplies that you might need.

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Identify the most likely and most serious threats to your company’s IT infrastructure, whether human error, hardware failure, fire, or some other event. If your business has experienced an outage or disaster before, review how the process was handled. We can work with you to identify the most serious vulnerabilities in your IT infrastructure or systems. The plan should outline everyone’s role in the event of a disaster, include a hierarchy of critical functions. Coordinate with Grade A to create on-site and off-site backups of all of your vital company information and applications. We will work with you to formulate a detailed and effective disaster recovery plan, ensuring your business continuity is minimally interrupted so you can swiftly recover from any disaster thrown your way. To define and deliver critical IT services and solutions in a cost effective manner that help our clients achieve their business goals.
During lease signing you received information from the American Red Cross about preparing your own personal emergency response kit. For the next 4 Mondays we’ll highlight some important ways that you can be prepared in the event of an emergency or natural disaster. This entry was posted in Community Living, Emergency Preparedness and tagged emergency prep, NAP sites by Betsy. Business Continuity Plan Template (48 pages Word, 12 Excel) - You can use this Business Continuity Plan Template (48 page Word, 12 Excel spreadsheets, with its free Business Impact Analysis, and Damage Assessment Report templates to recover quickly and effectively from an unforeseen disaster or emergency.
Instant Download The templates are in Microsoft Word and Excel and can be downloaded online for only $9.95.
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It covers the status of the plan itself, and explores in some depth the content of the plan, embracing everything from business function definition to post disaster recovery actions. Among other things, they have to either pull back on, if not completely halt, their operations to ensure the safety of their people, their products, and the like.
Otherwise, you’ll be scrambling to make sure you’ll be okay when the news reports come in and frankly, going on panic mode at that point can only make things worse.
Make sure that you have a heavy-duty safe like SentrySafe where you can store printed copies, and are employing a secure online back-up service like SpiderOak. To minimize this problem, invest in a cloud-based business telephone service like RingCentral so you can have phone service during the calamity and have your calls routed to alternative phone lines if needed. Then invest in a PowerReady Indoor Power System and rent a satellite antenna from GATR Technologies.

Even with the pre-disaster measures you’ve taken, the business probably still incurred some kind of damage over the course of the catastrophe, and you need to work on getting back to the level of service you used to offer to your customers. Once you get this out of the way, you can have a better idea of how to proceed with getting back on your feet. Whether caused by natural phenomena like earthquakes, human error or hardware failures, disasters can strike at any time. In concert with one of our virtual Chief Information Officers (CIOs), we can work together to draft a plan that will be implemented the moment disaster strikes. Recovery actions may differ based on the event, so your disaster recovery plan should cover all bases. Was everything handled satisfactorily or do improvements need to be made in the event of another event? Whether your database copies are out of date or there is insufficient backup power, we can find solutions. Scan and create electronic copies of as many documents as possible, stored in secure cloud-based storage. This is a great location for your roommates or family members to congregate and to find each other after a large scale emergency.  Housing Assistants or other volunteers will be deployed to each NAP site and will check folks in on a roster.
Increase productivity of your small business or office by better organizing your employees' tasks and time. At the same time, they need to make sure that they don’t lose any customers while they’re not running at 100% capacity. You can also reach out to check if they’re doing okay; your genuine concern breeds loyalty under the circumstances. It is simply a collection of basic items your household may need in the event of an emergency. Our local Red Cross chapter offers preparedness classes and ideas of what we all should have at the ready for the next emergency.
The only way to do that is to have protocols that can address issues that can arise from a calamity situation.
That way, you minimize the damage that a hurricane or any similar circumstance can inflict upon you. You are responsible for providing your own drinking water and food as well as any other personal items you might need in case of an emergency.

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Rubric: Business Emergency Preparedness


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