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We have an collection of Business Continuity Business Disaster Business Contingency Sungard in various styles. Interagency Contingency Planning WorkshopRegional Inter-Agency Contingency Planning Workshop Report 16th ? Here is some inspiring pictures about Business Continuity Business Disaster Business Contingency Sungard. 18th July 2008 - Southern Cross Hotel, Suva Regional Inter-Agency Contingency Planning Workshop for Humanitarian Assistance in the Pacific Suva, Fiji, 16-18 July 2008 Executive Summary 1.0 Background The Inter-Agency Standing Committee (IASC) in 2005 agreed on a process of Humanitarian Reform, seeking to improve the effectiveness of humanitarian response by ensuring greater predictability, accountability and partnership. Click image to get bigger picture, and if you find Business Continuity Business Disaster Business Contingency Sungard interesting, you might pin it to Pinterest. It is an ambitious effort by the international humanitarian community to reach more beneficiaries, with more comprehensive needs-based relief and protection, in a more effective and timely manner. Improved inter-agency coordination and emergency preparedness are an important part of this effort.
A triggering event in the Pacific was 2007's Solomon Islands Tsunami, which highlighted the challenges and importance in preparedness to launch an effective, and predictable, humanitarian relief operation in a Pacific Island Country following a significant disaster event. Under the guidance of the UN Resident Coordinators and Disaster Management Teams in the Pacific (based in Fiji and Samoa), and facilitated by the UN Office for the Coordination of Humanitarian Affairs (OCHA) Pacific, the humanitarian partners in the Pacific are therefore embarking on an inter-agency contingency planning process to strengthen emergency preparedness and humanitarian assistance for the Pacific.
The specific objectives of the workshop were to agree on: 1) A regional inter-agency contingency planning process and mechanism for humanitarian assistance in the Pacific - 1 - Regional Inter-Agency Contingency Planning Workshop Report 16th ? 3.0 Participation Given the above mentioned complexities, this workshop focused on regional inter-agency contingency planning and the primary audience included humanitarian organizations with regional capacity for response preparedness.
Because of the need to already take country specific challenges and issues into account, also a number of Pacific island country representatives were invited, mainly from National Disaster Management Organizations and Ministries of Health. It was agreed that if regional humanitarian actors were well prepared to respond to such a scenario, this would also cover the humanitarian impact of smaller scale natural disasters (e.g. It was therefore agreed that specifically around roles and responsibilities with regard to displacement and protection in natural disasters, UNHCR, UNICEF and OHCHR, - 2 - Regional Inter-Agency Contingency Planning Workshop Report 16th ? 18th July 2008 - Southern Cross Hotel, Suva in consultation also with the UNRC, will consult further to determine leadership of the Protection cluster. 18th July 2008 - Southern Cross Hotel, Suva Early recovery needs to be mainstreamed into each cluster but it will require an agency which has overall coordination role.
UNDP Samoa commented that they could take up this responsibility while it needs to be further discussed with UNDP Fiji. Each cluster made immediate action points to move the process forward, see also appendix 7.
The suggested (generic) Terms of Reference (TOR) for cluster leads were well accepted (see appendix 6) 4.6 Pacific Disaster Response Framework ? It was agreed to form a "Pacific Humanitarian Team" comprising all disaster response actors in the region who play a regional role, as well as all the agencies participating at the workshop. The inclusive nature of the Pacific Humanitarian Team follows from the necessity of partnerships in humanitarian action and therefore is the natural successor to the inter-agency Disaster Management team (DMT).
Participating agencies in the Pacific Humanitarian Team will join relevant clusters according to their focused activities, and cluster leads will function as the inter-agency standing committee of the Pacific Humanitarian Team (PHT), which will be chaired by the UN Resident Coordinator. Organisations that would like to participate in PHT coordination meetings, consult with the relevant cluster lead.
Where agencies are not (yet) part of a cluster, OCHA Pacific should be approached for participation in coordination meetings. In order for the Pacific Cluster Framework established at this workshop to effectively compliment each country's national contingency plan, and for the Framework to be tailored to each country's specific context, country level contingency planning workshops will be held. Ideally, the framework which is applicable to the country level mechanism is put in place before the cyclone season.
Then the Pacific Humanitarian Team, - 4 - Regional Inter-Agency Contingency Planning Workshop Report 16th ? 18th July 2008 - Southern Cross Hotel, Suva possibly represented by cluster leads (or nominated cluster members) could work with the first (pilot) country level contingency planning during the last quarter of 2008. The opening was followed by a presentation by OCHA on Humanitarian Reform, the cluster approach and inter-agency contingency planning.
The cluster approach is one of three pillars of Humanitarian Reform, which is built on a foundation of partnerships.
The original purpose of the clusters was to establish clarity in leadership in sectors that lacked this.

Hence, for instance "food" has never become a cluster, as WFP has always been the lead agency, and as such there was never any confusion on lead agency and roles and responsibility. It was briefly discussed how this cluster approach could fit into the Pacific context and what the roles of regional actors are. It was discussed how the cluster approach is inclusive of all key actors in disaster preparedness for response and recovery. It is the reform of the international humanitarian community and the UN is only taking lead in facilitating humanitarian actors, as mandated by the General Assembly.
Participating agencies included 10 UN agencies (WHO, UNHCR, UNDP, UNIFEM, UNICEF, UNOHCHR, UNESCAP, UNFPA, WFP and OCHA), 6 NGOs (Habitat for Humanity (HFH), Save the Children (SCF), NGO Disaster Relief Forum (NZCID) ,World Vision International (WVI), Oxfam (Australia and New Zealand), Anglican - 5 - Regional Inter-Agency Contingency Planning Workshop Report 16th ? It needs to be flagged that the capacity mentioned below is not necessarily applicable to the Pacific context, but some agencies referred to the programme at the global level.
Then, by comparing humanitarian needs, required responses and current available response capacity of organisations, the gap areas in humanitarian assistance in the Pacific were identified. The importance of reliable initial data collection and assessment were emphasised in order to plan for an appropriate response.
In addition, in order to make an appropriate response plans, it is important to identify the most vulnerable populations and to mainstream age, gender and diversity sensitive planning in all clusters. Importance of coordination was underlined, and the participants could already identify an agency which could coordinate the following clusters: Health, WASH, Education, Emergency Shelter, Early Recovery, Emergency Telecom, overall coordination.
Firstly, the participants were asked to add or amend the matrix so that the actual capacity of each agency will be accurately reflected in the matrix. Regarding the Nutrition cluster, UNICEF commented that they currently do not have capacity to coordinate this cluster. Regarding the Food cluster, WFP commented that the best way of food distribution intervention is through National Disaster Management Organisation (NDMO) considering the size of population. Faith-based organizations also play important role in general in food distribution so that they need to be involved. The government agencies including NZ and the United States Government (USG) can also provide support upon request.
Australia would not be directly providing food, but would look at providing support to WFP or other partners who are active in the distribution of food and their approach is to procure food locally as much as possible. It was agreed that this issue needs to be addressed during pre-disaster periods through disaster preparedness as well as during post disaster. Information management will be coordinated by OCHA and it requires standardized methodology and assessment format as well as good quality of baseline data. However, it was not clear who could coordinate this cluster and FAO was named as a potential coordinator. 18th July 2008 - Southern Cross Hotel, Suva After identifying the gaps as above, the participants were divided into groups to discuss how to address these gaps and come up with possible solutions.
It was recognised how important it is that cluster leads work with national disaster response mechanisms to address these gaps during preparedness phase. It is also important to strengthen surge capacity in the region as well as to fully utilize in country capacity including National Red Cross Societies, NGOs, churches and private sectors (telecom companies etc).
In order to address logistical challenges, cooperation with military including FRANZ and USA should be considered.
Finally, it is necessary to have long term agreement with partner organizations to fill identified gaps rather than responding on an ad-hoc basis.
As a first step, the list of partner organizations (who, where and what) who can be mobilized in case of emergency needs to be formulated. The main reason being that these are the countries covered by the two UNRC's in the Pacific and other UN agencies with regional offices in the Pacific.
However, it was acknowledged that several regional humanitarian organisations do cover PNG and so the outcomes of this workshop could also be relevant for (assistance of regional organisations to) PNG.
For this particular exercise it was agreed to include PNG in order to enhance group discussion. NOT response) some more research needs to be done and experience can be used from other organisations (e.g.
SOPAC, IFRC, OXFAM) that have conducted similar research and this would be further discussed with NDMO's.
The Country representatives were very supportive of the cluster approach as it provides clarity viz-a-viz government departmental focal points and takes an additional workload in coordination from them. Each country has national arrangements and in-country disaster response structures, and regional agencies need to work - 9 - Regional Inter-Agency Contingency Planning Workshop Report 16th ?

Regional structure needs to be formed in a way to support the national structure and therefore it was noted that there is a need for flexibility and adaptability in approach. Building on the cluster approach, corresponding Ministries for each cluster were summarized, as shown in Appendix 5.
Other important actors including Ministry of Health (MoH), Fiji School of Medicine and Pacific humanitarian partners will support this cluster.
It requires rapid and standardized assessment tools and it should be integrated with data from NDMOs and relevant ministries. A focal person will be identified in each agency and a preparedness plan will be developed by each agency, which will be shared among members.
The first priority is establishing a coordination mechanism and briefing on WASH cluster approach with government counterpart agencies (NDMO and ministries).
For the next quarter, WFP will discuss with their Head Quarters whether or not it can post a representative in the region. Several organizations such as Red Cross and Oxfam conducted logistics assessments and these agencies may need to fill the gaps (as an interim measure) until WFP may be able to have presence in this region.
Mapping of the actors also needs to be conducted, and an information management mechanism should be established. It is important to link up with the government as well as with private sector and militaries by establishing stand-by agreements. Protection The first step for the Protection cluster is to identify lead or co-lead agencies, and 3 agencies (UNHCR, UNICEF and OHCHR) will further consult amongst themselves.
The next step is to map the main protection issues in the Pacific and define key partnerships including government counterparts. Mainstreaming Protection in every cluster is another important role through inter cluster coordination mechanisms. It is the current disaster response coordination mechanism in place, and the participants discussed how we could establish the mechanism where a wider range of disaster response actors could be effectively coordinated. The group could not conclude which country to start with, but it would be reasonable to start in one of the most disaster prone countries. The vulnerability assessment is obtainable from agencies which already conducted such classification, including SOPAC and IFRC, and the prioritized roll out in countries will be informed by these existing country classification mappings. Ideally, the framework, which is applicable to the country level mechanism, is put in place before the cyclone season. But first of all, each cluster needs to organize itself, followed by the - 11 - Regional Inter-Agency Contingency Planning Workshop Report 16th ? 18th July 2008 - Southern Cross Hotel, Suva organisation of the Pacific Humanitarian Team, represented by cluster leads who could also facilitate country level contingency planning. 25th July, 2008), facilitated by SOPAC, and will also be shared at the UN Implementation Alignment meeting in late August, 2008. OCHA will follow up several pending issues including identification of cluster leads for the particular clusters and planning for country level contingency planning workshop.
18th July 2008 - Southern Cross Hotel, Suva Appendix 1 Capacity and Gap analysis based on Case Study in Session 4 CLUSTER Capacity Gaps Health: Cluster coordination: WHO ? DVI-Disaster Victim Identification, Sourcing mosquito net, medical personnel, MOH assistance (NZ) ? Food supply, depending on the cases, upon invitation and if others don't take action on food supply(USG) ?
Cluster lead support and training, support to the government in logistics, technical support and coordination (WFP) ?
Water, sanitation and hygiene promotion, vector control, desalination, water purification equipment, staff latrine (RC) ? Deployment of emergency WASH supply, WASH promotion, WASH assessment, Reconstruction of water facility in school and community, and cluster coordination (UNICEF) ? Latrine, PHAST, install portable water system, distribution water containers, installation of permanent water system (WV) ? Human resource (teacher) - 13 - Regional Inter-Agency Contingency Planning Workshop Report 16th ?

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