We offer Disability Specific Emergency Preparedness Training  for people with disabilities and caregivers.
We offer First Responder Training on how to better address People with Disabilities in emergencies. On-site Technical Assistance to assist emergency planning teams to better address the needs of people with disabilities. Multnomah County - Learn more about the Additional Needs Registry, a cooperative effort of the City of Portland and Multnomah County to identify and assist people who may need extra help during an emergency. Washington County - Preparing Together is to provide you and your group with easy-to-understand information and resources for preparing together for a disaster or emergency. Disasters, Evacuations and Persons with Disabilities:, An Assessment of Key Issues Facing Individual and Households, 2010 (PDF) -  Dr. Oregon Health & Science University is dedicated to improving the health and quality of life for all Oregonians through excellence, innovation and leadership in health care, education and research. You disaster plan should include insurance, which will protect your equipment, furniture, and office space. Here’s a link to a great list of 6 tools for preparing your law firm for a disaster (and here). This Section of the EMP identifies FHSU's preparedness strategies and defines the roles and responsibilities of various groups utilized in the preparedness process. Level 2 –A major emergency that disrupts the operations of FHSU and may necessitate closing the institution for a period of time.
The first responder to an event will make a preliminary determination of the level of emergency.
Whenever possible, an instant alert will be sent using the FHSU e-mail system, and an emergency alert will be posted on the FHSU home page.
The Incident Command System (ICS) is used to manage emergency incidents and significant non-emergency events, such as Commencement. The on-scene Incident Commander (IC) is the individual in the field responsible for all incident activities, including developing strategies and ordering resources. In a crisis requiring response by local emergency personnel, the IC will initiate Unified Command.
FHSU General Counsel serves as the Coordinator of the Critical Incident Policy Group (CIPG) and, members are appointed by the President to create, evaluate, implement and review the provisions of the EMP.
The CIPG includes the President, Vice President for Administration and Finance, Vice President for Student Affairs, General Counsel, Associate Vice President for Student Affairs and Registrar, Director of FHSU Police, Director of University Relations, and two appointed faculty representatives. Four working groups report directly to the CIPG, and include: the BIT, the Continuity of Operations Planning (COOP) group, the Crisis Training Group and the Information Security Team.
During a declared emergency, the Emergency Co-Managers activate the EMP, open the EOC if a level 2 or 3 emergency is declared, and coordinate the actions of the general staff. When the EOC is activated, the emergency co-manager representing public safety will coordinate the Operations area of the EOC, while the emergency co-manager representing administration will coordinate the Planning, Logistics and Finance functional areas.
Following the conclusion of an emergency, the Emergency Co-Managers will provide debriefings to both FHSU administration and the CIPG, recommending any necessary changes to campus safety policies or the EMP. When an emergency is declared, the IMT coordinates the response and recovery operations during that event. The organizational structure of the IMT may be adapted to account for the type, size, scope and complexity of a given event. Command Staff positions include the IC and may expand to include the Public Information Officer, Safety Officer and Liaison Officer, in addition to others, required and assigned by the IC. Incident Commander (IC) (Situational depending upon the event): Responsibilities include overseeing the response to all incident activities, including development of strategies and ordering of resources.
FHSU Public Information Officer (Director of University Relations): Responsibilities include management of internal status reports, coordination with the IMT to provide external media briefings and serving as liaison to any external agency PIOs.
An area on campus will be designated the media area for the PIO so as not to interfere with the operations of the IMT or FHSU.
FHSU Liaison Officer (Director of FHSU Police): Incidents that are multi-jurisdictional may require the establishment of this position on the Command Staff. FHSU Emergency Operation Center (EOC) Operations Coordinator (Director of FHSU Police): Responsibilities include serving as the primary advisor to the IC on emergency operations and functions. General Staff includes personnel representing the major functional areas of the IMT including the functional area section chiefs.
Operations Section Chief (Situational depending upon event): Responsibilities include managing on-scene tactical operations as established by the IC.
Planning Section Chief (Director of Facilities Planning): Responsibilities include cooperating with other Section Chiefs and preparing the Incident Action Plan and other planning documents during the incident, as defined by the IC.
Finance Section Chief (Vice President for Administration and Finance): Responsibilities include all financial, administrative and cost analysis for the incident.
Coordination with the Planning Section and Logistics Section is also essential so that operational records can be reconciled with financial documents. Four subordinate units fall under the supervision of the Finance Section Chief, depending on the incident. Personnel having responsibilities during an emergency need to be made aware of their responsibilities and how to go about fulfilling them. Command Staff will receive training on NIMS and ICS with the goal of achieving training up to the level of ICS 400.
Section Chiefs – Section Chiefs will receive training on NIMS and ICS with the goal of achieving training up to the level of ICS 400.
Functional Unit Heads – will receive training in NIMS and ICS with the goal of achieving the training level of ICS 320. Follow-up training will be conducted as necessary and whenever needed to train new or replacement personnel. Exercises are wide-ranging activities that test emergency preparedness and the effectiveness of the EMP. Foundation – This phase establishes a plan for exercises and a time line for accomplishing the goals of that planning.


Design and Development – This phase sets objectives of the exercise, develops the scenario and selects the participants.
Conduct – This phase encompasses all facets of the exercise, including set-up, organization, selection of facilitators and other players, and wrap-up. Evaluation– This phase assesses the strengths and weaknesses of FHSU's emergency preparedness in light of the type of exercise and scenario involved.
Improvement Planning — This phase addresses issues identified in the After Action Report and Improvement Plan.
A drill is an exercise that focuses on a single component of the EMP and that tests only one function of emergency management.
A tabletop is an informal exercise that involves discussion among emergency responders and managers on how to respond to a hypothetical emergency event. A functional exercise tests a major or complex response function and may include a simulated response to a specific event.
Resource management during an event has a distinct beginning and ending specific to the particular incident.
The resource management process can be separated into resource management during the preparedness phase and resource management during an incident. Copyright © 2009-2016 Fort Hays State University Contact Webmasterwith any questions or comments concerning this Web site. The entire Preparing Together presentation and toolkit is also available for check-out at libraries in Washington County and will be at other libraries around the state soon.
With cloud computing services and cloud storage, there is no excuse for not having adequate data backup methods.
Many law firms and insurance companies offer help to members in creating their disaster plans.
Preparedness involves a continuous cycle of planning, organizing, training, equipping, exercising, evaluating and correcting. Outside emergency resources are required, as well as a major effort from all available campus resources.
FHSU may request mutual assistance from the City of Hays, Ellis County and state agencies or request federal assistance via the State of Kansas Emergency Operation Center. If the incident is a level 2 or 3 emergency, the Emergency Co-Managers will request that the president declare a campus state of emergency.
FHSU staff members may be redirected from their normal job duties to perform necessary functions contained in the EMP. Either of the Emergency Co-Managers may initiate an emergency notification, but whenever possible, the notification will be sent upon the agreement of both Emergency Co-Managers. The system has built-in flexibility to expand or contract based on the needs of the particular event. The ICP is the field location at which the primary tactical-level, on-scene incident command functions are performed. Unified Command is a team effort that allows all agencies with responsibility for the incident to manage the incident by establishing a common set of objectives and strategies.
In addition, the specific members, duties and protocols are contained in the Preparedness Appendix.
One of the Emergency Co-Managers represents public safety and the other represents FHSU administration. The emergency co-manager representing public safety will also serve as liaison to the incident commander, and the emergency co-manager representing administration will serve as liaison to the President and senior administration.
The Emergency Co-Managers and members of CIPG will be primarily responsible for maintaining the EMP during times of non-emergency. These positions are responsible for performing tasks that the IC cannot perform due to the complexity of the incident. The Safety Officer may alter, delay, suspend and terminate any and all operations immediately that are dangerous to the life and health of personnel. Responsibilities include serving as liaison between the CIPG, the Ellis County Emergency Operations Center and the Local Emergency Management Group and other Emergency Responders.
This position ensures all required personnel are present and technological systems are functioning as planned. These duties generally involve reducing the immediate hazard, saving lives and property, establishing situation control, and restoring pre-incident conditions.
The Planning Chief gathers, analyzes and provides information to other IMT members and assesses damage to FHSU facilities. When the incident is large, the Logistics Section can be divided into two branches: Service and Support. The Finance Section Chief must track and report costs to the IC and monitor expenditures in compliance with applicable laws and regulations.
The Training Plan describes the training to be provided, to whom the training will be provided and who will provide the training. NIMS and ICS training will be provided by the Federal Emergency Management Agency, Kansas Department of Emergency Management or other third parties. Any additional personnel who would benefit from this level of training will be included to the extent possible. This training will be provided by online resources, Federal Emergency Management Agency (FEMA), the Kansas Department of Emergency Management or other third- party providers. There are five exercise phases: Foundation, Design and Development, Conduct, Evaluation, and Improvement Planning. Following the submission of the report, improvement planning will be conducted by CIPG, areas of weakness will be addressed and revisions will be made to the EMP. While the nature, scope and frequency of these activities will vary, each will follow the five exercise phases described above. Examples of drills include a test of FHSU's emergency notification system or a test of FHSU's evacuation process for residential life facilities. The hypothetical scenario may be created by the Emergency Co-Managers, by the CIPG, or by local or state emergency management representatives.


An example of a functional exercise could include testing FHSU's COOP with regard to a tornado strike on campus. An example of a full-scale exercise is a simulated response to a tornado strike on campus, which tests all phases of emergency management—mitigation and prevention, preparedness, response and recovery. The CIPG, in conjunction with the Emergency Co-Managers, will work with the local emergency planning officials to develop a review of resources. Toolkit (view as PDF)  to evaluate existing readiness, to identify opportunities for improvement, and to begin working on developing or revising their existing plan to incorporate the needs of people with disabilities.
Clio, a cloud-based law practice management provider, is hosting a disaster preparedness webinar. Only the president or designee — according to the line of succession below — has the authority to declare a campus state of emergency. The sender(s) will determine the content of the message as well as the method by which the alert will be sent.
If necessary and practical, FHSU will deploy an emergency website to be activated in the event the main website is inoperable.
It is a uniform system, and personnel from a variety of agencies and geographic locations can be quickly incorporated into a common management structure. Examples of an ICP include the following: vehicle, mobile command post, trailer, tent or area within a building. This is accomplished without losing or abdicating agency authority, responsibility or accountability.
Either emergency co-manager has the authority to activate the EOC, request a declaration of a level 2 or 3 emergency and activate the ENS, although it is expected that in most cases the Emergency Co-Managers will collaborate and jointly agree to these actions.
The Section Chiefs will compile and maintain a list of essential personnel required for their functional area during a level 2 or 3 emergency, which will include contact information.
The Operations Chief manages Operations' staff and provides technical advice and recommendations to the IC.
The Planning Chief also manages documentation and financial information relating to the incident.
In some of the functional areas, an actual unit may not be necessary if it would consist of only one person. The Unit Heads will also receive orientation and training on the EMP provided by the Emergency Co-Managers or the CIPG.
Training and orientation to the EMP will be provided by the Emergency Co-Managers or the CIPG.
The make-up of the committee will depend upon the type of activity involved but will include the Emergency Co-Managers, the functional unit section chiefs (if applicable), and other representatives of the Incident Management Team (IMT).
Because all types of exercises involve some potential interference with the operations of FHSU and because of the sheer number of activities and constituents involved on campus on a daily basis, a precise schedule for the conduct of exercises cannot be determined or guaranteed.
Drills will be conducted at least once annually of one or more of the individual components of the EMP, with the participants varying depending upon which EMP component is being tested.
A tabletop should ideally be conducted once a year, covering a different emergency event each time.
The exercise may be limited to only one facet of the event, such as relocation of residential students or continuation of classes from an alternative location.
Like a functional exercise, it is anticipated that the entire IMT will be utilized, and the activity will represent a major, although temporary, disruption of FHSU operations. The ICP will be positioned outside of the present and potential hazard zone but close enough to the incident to maintain command. Each of these functional areas may have subordinate branches, divisions, groups or units, depending on the incident.
Unless otherwise specified, all FHSU employees are subject to call-back during a level 2 or 3 emergency.
The Emergency Co-Managers will select the appropriate response team, depending upon the nature of the emergency.
Even a simple water break, roof leak, or break-in, could have catastrophic effects on your own law practice.
You’ll need to register online for the event, but this should be a great way to get started. If one individual can simultaneously manage all major subordinate functional areas, no further organization is required.
Ideally, the After Action Report and Improvement Plan will be completed and submitted to CIPG within 30 days following the training activity. For this reason, functional exercises will be less frequent than either drills or tabletops and will be conducted during a period when on-campus activity is minimal to lessen disruption. Local and state emergency managers will be involved in the planning and execution of a full-scale exercise. I hesitated signing up for another marketing gimmick, but after the recent tornadoes, I’m attending.
If one or more of the functions requires independent management, an individual is assigned responsibility for that function.
Debriefings of facilitators, observers and responders will also be conducted by a facilitator selected by the Emergency Co-Managers. However, the functional exercise should be planned at a time and in a manner to give a realistic evaluation of FHSU's preparedness and response to the event. It is anticipated that both local and state emergency management representatives will assist FHSU with both the planning and the execution of the functional exercise.



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